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Records Assistant Jobs in Delaware (NOW HIRING)

WuXi AppTec

QC Analyst, Microbial

Middletown, DE · On-site

$22.50 - $30.50/hr

Maintain complete, accurate, and inspection-ready microbiology laboratory records. * Assist in the preparation for client and regulatory audits, providing documentation and responding to inquiries.

WuXi AppTec

QC Analyst, Microbial

Middletown, DE · On-site

$22.50 - $30.50/hr

Maintain complete, accurate, and inspection-ready microbiology laboratory records. * Assist in the preparation for client and regulatory audits, providing documentation and responding to inquiries.

WuXi AppTec

QC Analyst, Microbial

Middletown, DE · On-site

$22.50 - $30.50/hr

Maintain complete, accurate, and inspection-ready microbiology laboratory records. * Assist in the preparation for client and regulatory audits, providing documentation and responding to inquiries.

Softcom Systems Inc

Be Seen First

Corporate Governance Associate Attorney

Wilmington, DE · On-site

$160K - $165K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

Analyze deposition testimony and litigation records. * Assist with settlement negotiations and litigation strategy. * Manage multiple litigation matters while meeting court deadlines. Qualifications:

Troon

Retail Operations Coordinator

Bethany Beach, DE · On-site

$17.75 - $23.75/hr

Reconcile invoices and assist Accounting with discrepancies and vendor follow-up. * Maintain organized financial records in accordance with company procedures. Reporting & Data Analysis * Compile ...

Troon Golf

Retail Operations Coordinator

Bethany Beach, DE · On-site

$17.75 - $23.75/hr

Reconcile invoices and assist Accounting with discrepancies and vendor follow-up. * Maintain organized financial records in accordance with company procedures. Reporting & Data Analysis * Compile ...

Aramark

Food Service Worker - JLL - Blackrock DE

Wilmington, DE · On-site

$14.50 - $17.75/hr

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Aramark

Food Service Worker - JLL - Blackrock DE

Wilmington, DE · On-site

$14.50 - $17.75/hr

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Aramark

Food Service Worker - JLL - Blackrock DE

Wilmington, DE · On-site

$14.50 - $17.75/hr

The Food Service Worker will assist the manager with food/meal preparation; maintain cash receipts and meal records. Assist manager in completing daily reports. Maintain high standards of quality in ...

Acker Wines

Warehouse Associate

Newark, DE · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Conduct regular inventory verification and assist with cycle counting to maintain accurate warehouse records. * Assist in other warehouse departments including receiving, returns, and inventory as ...

Wsfsbank

Corporate Trust Administrator - Part-time

Wilmington, DE

$45K - $74K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Participate in account review processes and help maintain accurate account records. * Assist with special projects and assignments as directed by management. * Collaborate with team members to ensure ...

WSFS Bank

Corporate Trust Administrator - Part-time

Wilmington, DE · On-site

$45K - $74K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Participate in account review processes and help maintain accurate account records. * Assist with special projects and assignments as directed by management. * Collaborate with team members to ensure ...

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All JobsRecords JobsRecords Assistant JobsRecords Assistant Jobs in Delaware

Records Assistant information

See Delaware salary details

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How much do records assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for records assistant in Delaware is $18.59, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Delaware?

The most popular types of Records jobs in Delaware are:

What are popular job titles related to Records Assistant jobs in Delaware?

For Records Assistant jobs in Delaware, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Delaware look for?

The top searched job categories for Records Assistant jobs in Delaware are:

What cities in Delaware are hiring for Records Assistant jobs?

Cities in Delaware with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Delaware as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 16% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,658 per year, or $18.6 per hour.

Health Information Management Specialist/Medical Records

Westside Family Healthcare, Inc.

Bear, DE • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 18 days ago

Job description

Job Type
Full-time
Description
WESTSIDE IS LOOKING FOR MEDICAL RECORDS/HEALTH INFORMATION SPECIALISTS!
JOIN A CARING, DEDICATED TEAM WHO HELPS PATIENTS AND FAMILIES GAIN ACCESS TO HEALTHCARE, AND NAVIGATE COMMUNITY SERVICES AND RESOURCES.
Westside Family Healthcare is a nonprofit organization that provides high quality primary medical care without regard to ability to pay. The Health Information Management (HIM) Specialist gathers, processes, and maintains patient medical records in compliance with ethical, legal, and HIPAA confidentiality regulations.
Since opening our doors in 1988, Westside has been driven by our mission to improve the health of our communities by providing equal access to quality healthcare. With 240 team members, five health centers, one mobile health unit and over 27,000 patients all across Delaware, Westside is committed to improving health, one patient, one family, one community at a time.
WORKING AT WESTSIDE MEANS WORKING IN A PRIMARY CARE MEDICAL HOME
A Primary Care Medical Home is not a special building. It is a way to provide healthcare that puts the patient at the center of health care decision-making.
Our Mission: To improve the health of our communities by providing equal access to quality healthcare
Our Vision: Achieve health access for all
Our Values:
  • Compassion: Lead with compassion
  • Service: Serve with humility
  • Excellence: Be exceptional
  • Empowerment: Empower all people

OUR BENEFITS: Our benefit package includes medical insurance (two plans to choose from), dental insurance (through Guardian Dental), vision insurance, life insurance paid by Westside with the option to purchase more paid, short-term disability paid for by Westside, long term disability paid by the employee, a 401(k) retirement plan with a match, and supplemental insurances. We offer a generous PTO package and flexibility to provide work/life balance. Westside Family Healthcare is an Equal Opportunity Employer that values diversity.
RESPONSIBILITIES
  1. Protect the security of medical records to ensure that confidentiality is maintained in accordance with HIPAA regulations.
  2. Collect, sort, and distribute paper mail within the office.
  3. Evaluate and process incoming documents for provider review and scan into the electronic medical records (EMR) system in accordance with Westside Family Healthcare HIM Department policies.
  4. Evaluate, log, and distribute incoming patient medical forms needing provider completion; assist with form completion when appropriate as outlined in HIM department protocols.
  5. On a daily basis, collect paper medical documents from designated areas within the office sort and scan them into the EMR.
  6. After scanning, maintain paper medical records for 1 month in a secured office location, protecting them from unauthorized disclosure in accordance with HIPAA regulations.
  7. Monitor Medical Records site pool inbox on a daily basis and handle requests appropriately.
  8. Obtain patient medical records needed for the management of patient care.
  9. Send requests to HIM Supervisor to retrieve paper medical records from off-site archives as necessary.
  10. Process release of information (ROI) requests needed for patient continuity of care in accordance with Westside Family Healthcare policies and HIPAA regulations.
  11. Actively participate in PCMH team Quality Improvement activities.

Requirements
MINIMUM OBJECTIVE QUALIFICATIONS
  1. High school diploma or GED
  2. Previous experience using computers and programs, including Microsoft Office
  3. Six months of medical office support training or experience.
  4. Some knowledge of HIPAA regulations.
  5. Ability to travel between work sites as requested

Apply