ZipRecruiter

Log In

1

Records Management Assistant Jobs in Virginia (NOW HIRING)

next page

Showing results 1-20

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Virginia

Records Management Assistant information

See Virginia salary details

$26.8K

$48.8K

$68.4K

How much do records management assistant jobs pay per year?

As of Jul 20, 2026, the average yearly pay for records management assistant in Virginia is $48,768.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,600.00 and $53,000.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
What are the most commonly searched types of Records Management jobs in Virginia? The most popular types of Records Management jobs in Virginia are:
What cities in Virginia are hiring for Records Management Assistant jobs? Cities in Virginia with the most Records Management Assistant job openings:
What are popular job titles related to Records Management Assistant jobs in VA? For Records Management Assistant jobs in VA, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $48,768 per year, or $23.4 per hour.
Records Management Specialist I

Records Management Specialist I

PEOPLE TECHNOLOGY AND PROCESSES LLC

Arlington, VA

Full-time

Posted 21 days ago

Job description

Position title: Records Management Specialist I

Location: Arlington, Virginia

Clearance required: SECRET

Responsibilities include (but are not limited to):

  • FOIA Program Management: Assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.
  • Privacy Act (PA) Program Support: Assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.
  • Guidance, Documentation & Web Support: Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.
  • Records Management Program & File Plan Support: Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.
  • Records Disposition & Archiving: Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.
  • Records Search & Digitization: Assist with searching for requested records and scanning documents as needed.
  • At least two (2) years of Records Management experience.
  • In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.

Apply