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Entry Level Records Management Jobs in Virginia (NOW HIRING)

GovernmentJobs.com

RECORDS SPECIALIST

Culpeper, VA · On-site

This is an entry-level position requiring a commitment to continuous learning and professional development. Records Specialist II: Requires a minimum of two years of experience as a Records ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA

$16.75 - $22/hr

... management tools and software * Must possess a valid driver's license or temporary license * A ... From entry-level employees to senior leaders, we believe there's always room to learn.    We ...

Chenega Corporation

Records Clerk

Lorton, VA

$16.75 - $22/hr

From entry-level employees to senior leaders, we believe there's always room to learn. We offer ... management tools and software * Must possess a valid driver's license or temporary license * A ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site +1

$16.75 - $22/hr

... management tools and software * Must possess a valid driver's license or temporary license * A ... From entry-level employees to senior leaders, we believe there's always room to learn. We offer ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site +1

$16.75 - $22/hr

... management tools and software * Must possess a valid driver's license or temporary license * A ... From entry-level employees to senior leaders, we believe there's always room to learn. We offer ...

Chenega Corporation

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

... management tools and software * Must possess a valid drivers license or temporary license * A ... From entry-level employees to senior leaders, we believe theres always room to learn. We offer ...

Chenega Corporation

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

From entry-level employees to senior leaders, we believe there's always room to learn. We offer ... management tools and software * Must possess a valid driver's license or temporary license * A ...

PerkinElmer

CAPA and non-conformance management, document control, metrology and equipment calibration, records ... This is an entry-level position: the Scientist performs the activities above under direct ...

New

PerkinElmer

Associate Scientist, Quality

Richmond, VA · On-site

CAPA and non-conformance management, document control, metrology and equipment calibration, records ... This is an entry-level position: the Scientist performs the activities above under direct ...

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Entry Level Records Management information

What is an entry level records management?

An Entry Level Records Management job involves organizing, maintaining, and retrieving documents and records for an organization. Responsibilities typically include data entry, filing, scanning, and ensuring compliance with record-keeping policies. This role requires attention to detail, organizational skills, and basic computer proficiency. It provides a foundation for career growth in records management, archives, or information governance.

What does an entry level records management do?

In an entry level records management role, your day usually involves organizing, filing, digitizing, and maintaining both physical and electronic records according to company protocols. You may also assist with labeling, indexing, retrieving documents upon request, and ensuring compliance with retention policies. Much of your time will be spent working independently, but you'll also collaborate with administrative staff and other departments to ensure records are accurate and accessible. Over time, you'll gain familiarity with internal systems and develop an understanding of information governance, which can open up advancement opportunities within records or information management.

What are the key skills and qualifications needed to thrive in entry level records management?

To thrive as an Entry Level Records Management professional, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes basic knowledge of data privacy regulations is beneficial. Reliability, discretion, and effective communication set standout candidates apart in this role. These skills ensure records are accurately maintained, secure, and easily retrievable, supporting organizational efficiency and compliance.

Is entry level records management a stressful job?

Entry level records management can involve repetitive tasks such as organizing, filing, and maintaining documents, which may lead to some stress if deadlines are tight or workload is high. However, it generally has predictable hours and requires attention to detail, making it less stressful than more complex or high-pressure roles. Proper organization skills and familiarity with record-keeping tools can help manage workload effectively.

What is the career path in entry level records management?

Entry level records management roles typically serve as a starting point in the field, with opportunities to advance to positions such as records supervisor, records analyst, or records manager. Progression often involves gaining experience, developing skills in data organization and compliance, and obtaining certifications like Certified Records Manager (CRM).

What skills are needed for entry level records management?

Entry level records management positions require strong organizational skills, attention to detail, and familiarity with recordkeeping systems or databases. Basic computer skills, including proficiency in Microsoft Office and understanding of data privacy protocols, are also important for managing and maintaining accurate records.

What are the most commonly searched types of Records Management jobs in Virginia?

The most popular types of Records Management jobs in Virginia are:

What job categories do people searching Entry Level Records Management jobs in Virginia look for?

The top searched job categories for Entry Level Records Management jobs in Virginia are:

What cities in Virginia are hiring for Entry Level Records Management jobs?

Cities in Virginia with the most Entry Level Records Management job openings:

Entry Level Records Management jobs near you
Infographic showing various Entry Level Records Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

RECORDS SPECIALIST

Culpeper, VA • On-site

GovernmentJobs.com
Recruiting and Staffing Services • 11 - 50 employees
Learn more about GovernmentJobs.comexternal

Other

Posted 16 days ago

Job description

Records Specialist

The Town of Culpeper Police Department is seeking qualified applications for a Records Specialist. The selected candidate will be placed at the level of Records Specialist I or Records Specialist II depending on experience, qualifications, and demonstrated capabilities. This position performs skilled clerical and technical work involving the coding, reporting, filing, research, and maintenance of police records within computerized records systems.

Primary functions include:

  • Entering, coding, reviewing, and maintaining police-related data and records in computerized systems
  • Coding complaint, arrest, offense, traffic, and other police reports and ensuring records are accurate and complete
  • Processing and collating citations for court and updating records following case dispositions
  • Sending and receiving messages through the Virginia Criminal Information Network (VCIN) terminal
  • Conducting criminal history research and compiling and updating records
  • Maintaining and updating the department's active warrant and wanted lists
  • Processing requests for police reports and information, including receiving and accounting for applicable fees
  • Processing accident reports and submitting required reports to the Department of Motor Vehicles
  • Providing appropriate information and assistance to police agencies, insurance carriers, attorneys, and members of the public
  • Assisting with periodic and special reports and verifying statistical and other records for accuracy and completeness
  • Performing related duties as assigned

Skills & Qualifications:

  • General knowledge of modern record-keeping procedures and practices
  • General knowledge of police forms, terminology, records, and department programs, policies, and procedures
  • Ability to perform a considerable volume of detailed record work with accuracy and attention to detail
  • Ability to maintain organized files and operate standard office and data-entry equipment
  • Ability to type accurately and at a reasonable rate of speed
  • Ability to follow written and oral instructions and maintain confidentiality of sensitive information
  • Strong communication and customer service skills, with the ability to interact professionally with law enforcement personnel, other agencies, and the public
  • Ability to establish and maintain effective working relationships with coworkers and other stakeholders

Education & Experience: Records Specialist I: Any combination of education and experience equivalent to graduation from high school. Possession of VCIN certification is required, or ability to obtain within 30 days. This is an entry-level position requiring a commitment to continuous learning and professional development.

Records Specialist II: Requires a minimum of two years of experience as a Records Specialist I and demonstrated ability to perform all duties of the Records Specialist I. Candidates must demonstrate highly developed knowledge, skills, and abilities in police records and reporting, including accuracy and timeliness in VCIN/NCIC entries and audits.

Advancement to Records Specialist II: In addition to the experience requirements, advancement to Records Specialist II requires demonstrated proficiency in police records and reporting; knowledge of The Library of Virginia destruction schedules and processes related to criminal records; knowledge and ability to process Subpoena Duces Tecum requests and extensive FOIA requests; completion of a leadership development training course; and active participation in a civic outreach and/or volunteer program serving the community.

Application and position profile are available at www.culpeperva.gov. Open until filled. Initial review of applications will be completed on August 24, 2026.

The Town of Culpeper is an Equal Opportunity Employer.

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