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Records Management Assistant Jobs (NOW HIRING)

Leidos

Records Management Analyst- Journeyman

Bethesda, MD · On-site

$73K - $132K/yr

Seeking a Records Management Analyst to support the Records Management Group (RMG) for a US ... The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR ...

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Records Management Assistant information

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$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Jun 14, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

More about Records Management Assistant jobs
What cities are hiring for Records Management Assistant jobs? Cities with the most Records Management Assistant job openings:
What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
What states have the most Records Management Assistant jobs? States with the most job openings for Records Management Assistant jobs include:
What are popular job titles related to Records Management Assistant jobs? For Records Management Assistant jobs, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of June 2026, with employment types broken down into 93% Full Time, 6% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.
Records Management Specialist

Records Management Specialist

Computer Technologies Consultants

Washington, DC

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

Records Management Specialist

Computer Technologies Consultants (CTC, Inc.) is seeking a Records Management Specialist to support our customer onsite in Washington D.C.

With offices in Washington DC and San Diego, CA, CTC is a leading technology company providing lifecycle IT, data analytics, cloud managed hosting services, agile software development, DevOps, Test Automation, Cyber Security, and infrastructure solutions. Additionally, we provide Professional Talent Acquisition Services as we proudly support the unique needs of U.S. Defense, Intelligence, and Federal Civilian agencies as well as Fortune 1000 companies.

Why Should You Be Interested?

  • Competitive pay and comprehensive benefits
  • Certified Small Business with room for growth
  • Long term and stable contract

Position Title: Records Management Specialist

Position Location: This position is onsite in Washington D.C.

Daily Responsibilities:

  • Perform records management activities according to Federal government privacy and legal requirements.
  • Assist in the development of analyses and reports associated with the Freedom of Information Act (FOIA) and the Privacy Act (PA) processes.
  • Manage the flow of FOIA and PA correspondence or requests and establish processes to provide prompt responses to requestors in accordance with FOIA policies, procedures, and guidelines.
  • Perform technical tasks involved in maintaining Salesforce Customer Relationship Management (CRM) system.
  • Participate in the development of information management policies and governance of supporting applications on Microsoft 365 and Salesforce platforms.
  • Manage SharePoint sites content and permissions.
  • Create and execute PowerShell scripts to produce reports and perform records management tasks.
  • Compile data for reports, transcribe reports, and maintain indexes.
  • Ensure that all work products are proofread and free of errors, omissions, and inconsistencies.

Qualifications:

  • A minimum of three (3) continuous years experience

Required Clearance:

  • Public Trust

Pay Information:

Pay Rate: TBD

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Benefits/Perks:

  • 401(k) matching
  • Accident and Hospital Indemnity Insurance
  • Dental Insurance
  • Disability Insurance
  • Employee Referral Bonus Program
  • Employee Assistance Plan
  • Flexible spending account
  • Health insurance
  • Life insurance (Term and Universal Life w/Long Term Care benefits)
  • Paid time off (Vacation, Sick leave, and 11 Federal Holidays)
  • Professional development assistance/Tuition reimbursement Program
  • Profit Sharing Retirement Program
  • Vision insurance

Computer Technologies Consultants, Inc. is an Equal Opportunity Employer that provides employment opportunities for all qualified applicants without regard to race, color, religion, gender identity and/or expression, sexual orientation, age, mental or sensory differing abilities, protected veteran status, sex, national origin, or any other characteristic protected by applicable law. Computer Technologies Consultants, Inc. is devoted to diversity, equity, and inclusion.

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