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Records Management Assistant Jobs (NOW HIRING)

Excentium, Inc.

RECORDS MANAGEMENT/WORKFLOW SPECIALIST ID: 539 Department: IT Technical Expertise & Support ... * Assist in documenting workflow processes and procedures related to the CMTARS application ...

Leidos

Records Management Analyst- Journeyman

Bethesda, MD · On-site

$73K - $132K/yr

Seeking a Records Management Analyst to support the Records Management Group (RMG) for a US ... The RMG helps train and assist the customer workforce to meet the requirements set forth by the CFR ...

iQuasar

Mid-level Records Management

Washington, DC · On-site

Perform records management activities according to Federal government privacy and legal requirements. * Assist in the development of analyses and reports associated with the Freedom of Information ...

Clc

Assistant Director, Student Records

Grayslake, IL · On-site

The Assistant Director is responsible for managing the daily operations of the Student Records department, ensuring the accuracy of student academic records while enforcing institutional, state, and ...

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Records Management Assistant information

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$27K

$49.2K

$69K

How much do records management assistant jobs pay per year?

As of Jul 5, 2026, the average yearly pay for records management assistant in the United States is $49,190.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $53,500.00 per year, depending on experience, location, and employer.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Salaries can vary based on location, experience, and certifications, with some earning over $70,000 annually.

What are the key skills and qualifications needed to thrive as a Records Management Assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What do record assistants do?

Records Management Assistants organize, maintain, and retrieve physical or electronic records to ensure accurate and efficient document management. They may also input data into management systems, ensure compliance with record-keeping policies, and assist with archiving or disposal processes. Strong attention to detail and familiarity with record management software are often required.

What does a Records Management Assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by Records Management Assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help records management assistants organize, maintain, and ensure the proper handling of records efficiently and consistently within an organization.

Is records management a stressful job?

Records management assistants often handle organized document storage, retrieval, and compliance tasks, which can involve repetitive work and attention to detail. The job's stress level depends on workload, deadlines, and organizational environment, but it generally involves routine tasks with moderate pressure. Effective time management and familiarity with records management software can help reduce stress.
More about Records Management Assistant jobs
What cities are hiring for Records Management Assistant jobs? Cities with the most Records Management Assistant job openings:
What are the most commonly searched types of Records Management jobs? The most popular types of Records Management jobs are:
What states have the most Records Management Assistant jobs? States with the most job openings for Records Management Assistant jobs include:
What are popular job titles related to Records Management Assistant jobs? For Records Management Assistant jobs, the most frequently searched job titles are:
Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 48% Full Time, 44% Part Time, 1% Temporary, and 6% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,190 per year, or $23.6 per hour.
Records Management Specialist - Mid

Records Management Specialist - Mid

C3EL

Washington, DC

Other

Posted 12 days ago

Job description

**CONTINGENT UPON CONTRACT AWARD**Overview:

Job Title: Records Management Specialist - Mid

Location: Washington, DC

(Due to the nature of the work and contract requirements, U.S. Citizenship is required.)

Description:

C3EL is seeking a Records Management Specialist - Mid to support records and information management operations in Washington, DC. This role is responsible for organizing, maintaining, and ensuring proper handling of records in accordance with established policies and retention requirements. The selected candidate will support lifecycle management of records, ensuring accuracy, accessibility, and compliance with organizational standards.

Responsibilities will include, but not be limited to:

  • Manage and maintain physical and electronic records throughout their lifecycle.
  • Ensure records are properly categorized, indexed, and stored in accordance with established procedures.
  • Support records retention and disposition activities, including archiving and destruction.
  • Perform quality control checks to ensure accuracy and completeness of records.
  • Assist in the development and implementation of records management policies and procedures.
  • Respond to records requests and ensure timely retrieval of information.
  • Maintain tracking systems and databases for records inventory and status.
  • Collaborate with stakeholders to ensure compliance with records management requirements.
  • Support audits and reviews related to records management practices.
Minimum Qualifications:
  • U.S. Citizenship.
  • 4+ years of experience in records management, document control, or information management.
  • Knowledge of records lifecycle management principles and best practices.
  • Experience with electronic records management systems (ERMS) or document management tools.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple tasks and maintain accurate records.
  • Proficiency with standard office software (e.g., Microsoft Office Suite).
  • Strong written and verbal communication skills.
Desired Qualifications:
  • Experience in large or enterprise environments.
  • Familiarity with records retention schedules and disposition processes.
  • Experience supporting audits or compliance reviews.
  • Knowledge of information governance or data management practices.
  • Relevant certifications (e.g., Certified Records Manager (CRM) or equivalent).
Education:
  • Bachelor's degree in Information Management, Business Administration, Library Science, or related field preferred, OR an Associate's degree plus five (5) years of recent specialized experience, OR 8 years of recent specialized experience.

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