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Records Management Technician information

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$32K

$52.1K

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How much do records management technician jobs pay per year?

As of Jul 26, 2026, the average yearly pay for records management technician in the United States is $52,136.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What is the difference between Records Management Technician vs Data Entry Clerk?

AspectRecords Management TechnicianData Entry Clerk
CredentialsOften requires organizational or records management certificationsTypically requires basic computer skills and high school diploma
Work EnvironmentGovernment agencies, corporate records departments, archivesOffices, data centers, administrative settings
Job FocusManaging, organizing, and maintaining records and filesInputting data into computer systems accurately and efficiently

The Records Management Technician and Data Entry Clerk roles both involve working with information, but the technician focuses on organizing and maintaining records, often requiring specific certifications and working in specialized environments. In contrast, data entry clerks primarily input data and may not need specialized credentials. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What does a Records Management Technician do?

A Records Management Technician is responsible for organizing, maintaining, and securing both physical and electronic records for an organization. They ensure that documents are properly filed, stored, and accessible when needed, while also following regulations for data retention and confidentiality. Their duties may include indexing records, retrieving files for staff, handling document destruction, and assisting in the implementation of records management policies. This role is essential for keeping information organized and ensuring compliance with legal and organizational standards.

What are the key skills and qualifications needed to thrive as a Records Management Technician, and why are they important?

To thrive as a Records Management Technician, you need strong organizational skills, attention to detail, and knowledge of records retention policies, typically supported by a high school diploma or associate degree. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is often required. Excellent communication, discretion, and problem-solving abilities help ensure accurate information handling and collaboration across departments. These skills are vital for maintaining data integrity, ensuring regulatory compliance, and enabling efficient access to critical records.

What are some common challenges faced by Records Management Technicians, and how can they be addressed?

Records Management Technicians often encounter challenges such as maintaining accuracy while handling large volumes of documents, ensuring compliance with retention schedules, and adapting to evolving digital record-keeping systems. Staying organized, paying close attention to detail, and keeping up with relevant training on electronic records management software can help overcome these obstacles. Additionally, effective communication with other departments ensures that records are handled and stored correctly, supporting smooth operations and compliance within the organization.
More about Records Management Technician jobs
What cities are hiring for Records Management Technician jobs? Cities with the most Records Management Technician job openings:
What are popular job titles related to Records Management Technician jobs? For Records Management Technician jobs, the most frequently searched job titles are:
Records Management Technician jobs near you
Infographic showing various Records Management Technician job openings in the United States as of July 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $52,136 per year, or $25.1 per hour.

Records Management Technician

Potawatomi Federal Solutions

Independence, MO • On-site

$17 - $24/hr

Full-time

Posted 15 days ago

Job description

Records Management Technician (RMT 1)
Location: Independence, MO
Employment Class: Regular Full Time   
Status: Non-Exempt Hourly
Reports To: Site/Alternate Manager   
Rate of Pay: $17.89 (Base Rate) $6.30 (H&W)
Other: Must become member of United Steelworkers, Local Union 13

Position Summary: 
Advancia Technologies, LLC (a federal government contractor) is seeking qualified Records Management Technicians who will perform the following:
General Description/Purpose:
  • Files and/or refiles documents into existing file folders.
  • Completes information searches of multiple active file folders.
  • Performs file merges.
  • Works with others to accurately perform tasks of destruction of files in accordance with the Standard Operating Procedures (SOP).
  • Relocates, refiles portions of/or entire active files, boxes and/or folders to new locations.
  • Arranges folders in batches with appropriate annotations preparing folders for quality control review and refiling.
  • Reviews boxes of folders previously batched for accuracy, quality control and preparing for final refiling.
  •  Consecutively (sequencing) numbers boxes or folders with guidelines provided.
  • Prepares folders into boxes for shipment.
  • Completes Continuing Disability Review (CDR) recall, processing and shipping.
  • Processes and distributes mail, completes processes and delivers reports.
  • Perform updates to Computerized Tracking System (CTS) for records accountability and maintenance purpose.
  • Reallocating folders across boxes for purposes of recovering useful space in accordance with the SOP for Compaction/ Expansion.
  • Complete inventory on folder boxes in accordance with the Validation SOP.
  • Complete UPS pack and seal duties and when appropriate function UPS shipment station.
  • Copying material from Social Security Administration (SSA) folders for the purpose of mailing or faxing to the appropriate field offices.
  • Request folders using the Supplemental Security Income (SSI) Computerized Tracking System.
  •  Process outgoing SSI folders and perform appropriate paperwork and filing.
  • Perform Sorting by filing boxes in ascending SSN order in accordance with the SOP.
  • Properly monitor and/or dispose of Personally Identifiable Information (PII) in accordance with the SOP.
  • Completes Dock work and palletizing of folder boxes in accordance with the SOP.

Move full boxes using warehouse equipment:
  • Box Build and/or break down when needed.
  • Box paint when needed.
  • Perform Quality Control (QC) Reviews during operational need and in accordance with the SOP.
  • Other duties as assigned by the supervisor or management.

Work Schedule:
  • Normal scheduled work week is Monday through Friday 7:00 – 3:30 pr 8:00 – 4:30, however position may occasionally require morning, availability any day of the week 
  • Hourly employees: generally scheduled for 40 hours; overtime hours may be required based on the needs of the company 

Knowledge, Skills & Abilities:  
  • Ability to apply basic mathematical concepts such as adding, subtracting, multiplying, dividing, sequencing and knowledge of weights and measures. 
  • Ability to communicate and work in team environment.
  • Ability to work with minimal supervision.
  • Ability to maintain accuracy of less than one percent error rate for data and or file operations.
  • Ability to cross train in all areas of the site location.

Qualifications:
  • Must meet standards of Post Offer Essential Functions (POET), which includes a drug test. As well as a basic sequencing test. 
  •  Two to three years of working experience preferred.
  • High School graduate or GED equivalent.
  • Read, write and communicate using English language sufficient to perform job functions (Other preferences will be given for special language skills when there is a business need).
  • Membership with the United Steelworkers, Local Union 13. 
  • Applicants must pass pre-employment background check(s) and security clearance and may be rejected if an interview or background check reveals that the applicant has been convicted of a felony or offense against property such as receipt of stolen property, larceny, embezzlement, burglary or similar convictions.

Physical Job Requirements:
  • Ability to move throughout all areas of the site location.
  • Stand and/or sit continuously and perform job functions for a full shift with meal break.
  • Ability to push and pull loaded carts approximately 1 mile.
  • Frequent handling of folders. Grasping, pulling, lifting, scooping, etc.
  • Working safe requires the ability to use both hands.
  • Frequent overhead lifting of 35 lbs or less.
  • 10 keying and data entry.
  •  Physically able to stand, bend, stoop, kneel, reach, twist, lift, push, pull, climb, balance, crouch, handle and move items weighing up to 50 pounds without assistance.
  • Visual acuity corrected to perform job functions. Ability to distinguish color to perform job functions.

Environmental Concerns:
  • Normally subjected to inside (cave) environmental conditions.
  • Use of carts, stools, elevators, conveyors, pallet jacks, and pallet lifts.
  • Footwear must be closed toe and closed heel with a non-slip surface.
  • Walking several miles per day is routine.
  • Company provided uniform, shirt and SSA badge.

Performance Standards:
  •  Responsible for conforming to safety standards and wearing clean, ‘uniform provided’ attire and will be well groomed at all times.
  •  Comply with performance criteria, standards of conduct, discipline and discharge procedures contained in company Policy and Procedures Manual.
  • Must be able to perform the job responsibilities, with or without reasonable accommodation.
  • Must meet all Performance Evaluation standards applicable to job. 

Advancia Technologies LLC is an equal opportunity employer. Advancia Technologies LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.