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How much do records management technician jobs pay per year?

As of Sep 14, 2026, the average yearly pay for records management technician in the United States is $52,136.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What does a records management technician do?

A Records Management Technician is responsible for organizing, maintaining, and securing both physical and electronic records for an organization. They ensure that documents are properly filed, stored, and accessible when needed, while also following regulations for data retention and confidentiality. Their duties may include indexing records, retrieving files for staff, handling document destruction, and assisting in the implementation of records management policies. This role is essential for keeping information organized and ensuring compliance with legal and organizational standards.

What are the key skills and qualifications needed to thrive as a records management technician, and why are they important?

To thrive as a Records Management Technician, you need strong organizational skills, attention to detail, and knowledge of records retention policies, typically supported by a high school diploma or associate degree. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is often required. Excellent communication, discretion, and problem-solving abilities help ensure accurate information handling and collaboration across departments. These skills are vital for maintaining data integrity, ensuring regulatory compliance, and enabling efficient access to critical records.

What are some common challenges faced by records management technicians, and how can they be addressed?

Records Management Technicians often encounter challenges such as maintaining accuracy while handling large volumes of documents, ensuring compliance with retention schedules, and adapting to evolving digital record-keeping systems. Staying organized, paying close attention to detail, and keeping up with relevant training on electronic records management software can help overcome these obstacles. Additionally, effective communication with other departments ensures that records are handled and stored correctly, supporting smooth operations and compliance within the organization.

What is the difference between Records Management Technician vs Data Entry Clerk?

AspectRecords Management TechnicianData Entry Clerk
CredentialsOften requires organizational or records management certificationsTypically requires basic computer skills and high school diploma
Work EnvironmentGovernment agencies, corporate records departments, archivesOffices, data centers, administrative settings
Job FocusManaging, organizing, and maintaining records and filesInputting data into computer systems accurately and efficiently

The Records Management Technician and Data Entry Clerk roles both involve working with information, but the technician focuses on organizing and maintaining records, often requiring specific certifications and working in specialized environments. In contrast, data entry clerks primarily input data and may not need specialized credentials. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

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What are popular job titles related to Records Management Technician jobs?

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Records Management Technician jobs near you
Infographic showing various Records Management Technician job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $52,136 per year, or $25.1 per hour.

Records Management Technician

College Park, MD • On-site

Leisnoi Incorporated
Investment Management and Consulting Services • 1 - 10 employees
Learn more about Leisnoi Incorporatedexternal

Full-time

Posted 3 days ago

New

Job description

Job Title
Records Management Technician
Education
Associate Degree
Location
College Park, MD 20740 US
Ft Meade, MD 20755 US (Primary)
Career Level
Experienced (Non-Manager)
Category
Information Technology
Salary Grade
Date Needed By
Job Type
Full-time
Travel
Job Description
JOB DESCRIPTION
Position Title: Records Management Technician
Reports to: IT Project Manager
Subsidiary: Leisnoi Professional Services, LLC
Location: College Park/Fort Meade, MD
FSLA Status: Non-Exempt
Job Status: Regular, Full-Time
Position Summary:
The Records Management Technician provides critical technical and operational support for the agency's Electronic Records Management Systems (ERMS) and digital archiving initiatives. This role bridges the gap between end-users and IT infrastructure by executing digital records ingestion, applying metadata schemas, performing quality assurance on digitized assets, and ensuring that electronic data lifecycles comply with National Archives and Records Administration (NARA) Universal Electronic Records Management requirements.
Primary Responsibilities:
  • System Operation & Ingestion: Operate high-volume digitization hardware and ERMS software to ingest, process, and migrate physical records into secure IT environments (e.g., M365, Purview, and NARA ERA 2.0).
  • Metadata & Data Structuring: Apply structured metadata, taxonomy tagging, and indexing to digital files to ensure rapid searchability, accurate data retrieval, and proper systemic archiving.
  • Quality Assurance: Perform technical quality control on digital files, ensuring compliance with federal IT standards for resolution, file formatting (e.g., PDF/A), and optical character recognition (OCR) accuracy.
  • Advanced User Support: Assist agency staff with basic ERMS troubleshooting, system navigation, and electronic file retrieval, and staff training.
  • Lifecycle Management: Utilize software tools to execute automated records retention schedules, disposition holds, and digital file transfers under the guidance of the Records Manager or IT systems administrator.
  • Data Security: Ensure that electronic records containing Personally Identifiable Information (PII) or Classified National Security Information are properly encrypted, permissioned, and stored within the correct system enclaves.

Required Qualifications:
  • Security Clearance: Active Secret Clearance with SCI access. Candidates must possess or be able to maintain Critical Nuclear Weapons Design Information (CNWDI), Restricted Data (RD), and Formerly Restricted Data (FRD) access
  • Specialized Certifications: Must have successfully passed the Department of Energy's Historical Records Restricted Data Reviewers (HRRDR) course, and hold a NARA certification.
  • Network Access Experience: Active capability and experience operating on DODNet-J (JWICS) and SIPRNet enclaves
  • Education: Bachelor's degree in Information Management, IT, Policy, or related field.
  • Experience: 5+ years of experience in federal records management, NARA compliance, ARCIS utilization, and enterprise document management systems

Working Environment & Conditions
This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress. The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.
Leisnoi is an Equal Opportunity Employer
Leisnoi considers all applicants for employment without regard to race, color, sex, national origin, religion, age, physical or mental disability, family responsibility, marital status, sexual orientation, political affiliation, veteran's status or any other legal protected status. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Leisnoi Corporation, may legally grant certain preference in employment opportunities to Leisnoi Shareholders and their Descendants. EOE/AA/M/F/D/V
# of Hires Needed
1
Exemption Type
Non-Exempt
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About Leisnoi

Sourced by ZipRecruiter

Industry

Investment management and consulting services

Company size

1 - 10 Employees

Headquarters location

Anchorage, AK, US

Year founded

1971

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