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Records Management Technician Jobs (NOW HIRING)

GovernmentJobs.com

Records Technician

Lexington, SC · On-site

Records Technician Maintains, compiles, retrieves, and distributes law enforcement, detention ... Analyzes and compares name records for acceptance into the department's Records Management System.

State of Washington

Records Consultant

Olympia, WA · On-site

$51K - $69K/yr

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

State of Washington

Records Consultant

Olympia, WA · On-site

The Records Consultant helps government agencies with the management and retention of their public records. As part of a statewide team, this position plays a critical role in providing advice ...

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Records Management Technician information

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$32K

$52.1K

$76K

How much do records management technician jobs pay per year?

As of Aug 14, 2026, the average yearly pay for records management technician in the United States is $52,136.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $65,000.00 per year, depending on experience, location, and employer.

Is records management a stressful job?

Records management technicians often work in organized environments handling document classification, storage, and retrieval, which can involve repetitive tasks. The job can be stressful during busy periods or when managing large volumes of records, but overall, it tends to be less stressful than roles with high-pressure deadlines or physical demands. Good organizational skills and attention to detail help reduce stress in this role.

What is the difference between Records Management Technician vs Data Entry Clerk?

AspectRecords Management TechnicianData Entry Clerk
CredentialsOften requires organizational or records management certificationsTypically requires basic computer skills and high school diploma
Work EnvironmentGovernment agencies, corporate records departments, archivesOffices, data centers, administrative settings
Job FocusManaging, organizing, and maintaining records and filesInputting data into computer systems accurately and efficiently

The Records Management Technician and Data Entry Clerk roles both involve working with information, but the technician focuses on organizing and maintaining records, often requiring specific certifications and working in specialized environments. In contrast, data entry clerks primarily input data and may not need specialized credentials. Understanding these differences helps job seekers find roles aligned with their skills and career goals.

What does a records management technician do?

A Records Management Technician is responsible for organizing, maintaining, and securing both physical and electronic records for an organization. They ensure that documents are properly filed, stored, and accessible when needed, while also following regulations for data retention and confidentiality. Their duties may include indexing records, retrieving files for staff, handling document destruction, and assisting in the implementation of records management policies. This role is essential for keeping information organized and ensuring compliance with legal and organizational standards.

What are the key skills and qualifications needed to thrive as a records management technician, and why are they important?

To thrive as a Records Management Technician, you need strong organizational skills, attention to detail, and knowledge of records retention policies, typically supported by a high school diploma or associate degree. Familiarity with electronic records management systems (ERMS), document imaging software, and database tools is often required. Excellent communication, discretion, and problem-solving abilities help ensure accurate information handling and collaboration across departments. These skills are vital for maintaining data integrity, ensuring regulatory compliance, and enabling efficient access to critical records.

What are some common challenges faced by records management technicians, and how can they be addressed?

Records Management Technicians often encounter challenges such as maintaining accuracy while handling large volumes of documents, ensuring compliance with retention schedules, and adapting to evolving digital record-keeping systems. Staying organized, paying close attention to detail, and keeping up with relevant training on electronic records management software can help overcome these obstacles. Additionally, effective communication with other departments ensures that records are handled and stored correctly, supporting smooth operations and compliance within the organization.
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Records Management Technician jobs near you
Infographic showing various Records Management Technician job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $52,136 per year, or $25.1 per hour.

Police Records Program Technician

GovernmentJobs.com

Lynnwood, WA • On-site

Other

Posted 7 days ago

Job description

Public Records Officer

This position is responsible for the efficient and effective operation of the police department's public disclosure program, reporting to ensure public transparency, organization of department digital media (to include all body cam and other audio/video files) and archiving of records. To fulfill the responsibilities of this position requires expert knowledge of RCW 42.50 and court rules for responding to subpoena duces tecum (SDT), Public Records Requests, as well as an ability to adapt to ever changing technologies utilized within the department.

The following duties are a representative summary of the primary duties and responsibilities:

  • Organize, process, review, redact and archive, body/dash cam audio and video recordings to comply with and respond to public records requests, discovery, litigation support, subpoenas, etc., in compliance with the Public Records Act (PRA), other local and federal statutes, court rules, orders, and city-wide or departmental procedures.
  • Possess expert knowledge of the Washington PRA and its application to records created by LPD. Apply knowledge of PRA, Department operations and administration to analyze public records, respond to requests, retain, and destroy records.
  • Apply in-depth technical knowledge to develop search strategies for electronic searches in LPD systems and databases including New World, Digital Evidence Management System, email, Body-Worn Camera systems, personnel and training records, specialty unit records, and multiple legacy systems.
  • Understand and comply with Criminal Justice Information Services (CJIS) compliance standards for law enforcement records systems.
  • Review print records by reading and identifying exempt content.
  • Coordinate with LPD Media Unit and other City Departments on requests for newsworthy matters.
  • Work with IT Department for technology solutions for record management.
  • Provide testimony in legal proceedings as required.
  • Mentor clerks assisting with processing of PDRs.
  • Provide continuous monitoring and guidance to others assisting with public disclosure.
  • Compile and report on data, statistical information, and demographics to further departmental transparency and community relations.
  • Assist clerks in answering calls and front counter contacts during breaks when clerks are unavailable.
  • Execute special projects assigned from the Records Unit Manager to assist with departmental initiatives.

Work is performed in an office environment, both on-site and off-site, and occasionally outdoors. Equipment utilized includes standard office equipment and personal computer with associated software and peripherals, audio and video review and editing software and equipment.

Required Knowledge, Skills and Abilities:

  • In-depth Knowledge of PRA and procedures related to confidential/evidentiary materials.
  • In-depth knowledge of audio/video recording, review and editing and software.
  • Ability to communicate effectively, courteously, and tactfully with the public.
  • Ability to read and analyze statutes and other written communications satisfactorily.
  • Ability to draft reports, citations, and simple memoranda.
  • Ability to proficiently operate a computer and related software and peripherals.
  • Ability to follow paperwork processes in a detailed manner.
  • Ability to work under time-pressure and ability to deal with potentially disturbing or graphic audio/visual content.
  • Ability to perform advanced level redaction and audio and video editing.
  • Ability to communicate in English and preferably a second language (commonly spoken languages in Lynnwood including Spanish, Korean, Vietnamese, Chinese, Russian, or Amharic).

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Manual dexterity to utilize a computer, video review equipment, and standard office equipment.
  • Ability to bend at waist to retrieve and lift files.
  • Visual acuity and ability to review body worn camera video recorded in varying light and weather conditions.
  • Hearing acuity to review audio portion of body worn camera audio that can be of varying quality and recorded in potentially noisy environments.
  • Visual acuity to read written and numerical materials.
  • Ability to speak and hear to exchange information.
  • Ability to sit and/or stand for extended periods of time.

Certified Public Records Officer (obtainable within one year of hire) or paralegal in public records field and a valid Washington State Driver's License and a driving record acceptable to the City's insurance carrier. Ability to pass a background investigation.

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