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Records Assistant Jobs (NOW HIRING)

City of Delano, CA

Police Records Assistant I

Delano, CA · On-site

$3.6K - $4.4K/mo

Under direction of the Police Records and Communications Manager, provides a variety of routine clerical support activities to the Police Department including the compilation and preparation of a ...

City Of Arlington

$20.46 - $25.57/hr

... records to the public, departmental personnel, and representatives from other law enforcement or governmental agencies. Performs professional, knowledgeable, and friendly customer service to assist ...

CBN

Human Resources Records Assistant

Virginia Beach, VA · On-site

$17 - $18/hr

Human Resources - Virginia Beach, VA Our Human Resources team at The Christian Broadcasting Network (CBN) is looking for a Records Assistant to help drive efficiency, accuracy, and insights across ...

Austintexas

About This Position Vital Records Assistant Purpose: To assist the public in acquiring birth certificates, death certificates, and other vital records. Duties, Functions and Responsibilities:

New

Pacs

Medical Record Assistant

Los Angeles, CA

Ensure incomplete records/charts are returned to appropriate departments or personnel for ... Assist in developing procedures to ensure resident records are properly completed, assembled ...

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How much do records assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for records assistant in the United States is $18.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.19 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

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Records Assistant jobs near you
Infographic showing various Records Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $38,624 per year, or $18.6 per hour.

Records Student Assistant

Association of Former Students of Texas A & M Univ

College Station, TX • On-site

$13.75 - $18.25/hr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Type
Part-time
Description
NOTE TO APPLICANTS: This application must be completed entirely during a single session. The software will not allow an applicant to save information and return later to complete the application. Please have all materials on hand before starting the application so that you do not lose your work.
WHAT WE CAN DO TOGETHER
The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through accurate and thoughtful records management, our newest colleague will join the Information Systems team in advancing our mission by supporting the maintenance of constituent records and helping ensure The Association maintains the highest level of data accuracy.
OUR CULTURE AND BENEFITS
We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, faculty, staff and friends of Texas A&M University. Whether updating records in the database, assisting with research, or supporting records-related requests, you will have opportunities to expand your career skills. Professional development and continuous growth are fundamentals in our organization. What we do and how we do it is enhanced by using the most current tools relevant to each role.
A CAREER WITH IMPACT AND MEANING
Your efforts will bring the Aggie Network to life, helping students, former students, parents, faculty, staff and friends stay connected in meaningful ways. You will directly support the accuracy and integrity of The Association's records, which helps strengthen lifelong relationships with Aggies and supports the broader mission of Texas A&M University.
ESSENTIAL FUNCTIONS OF THE ROLE
  • Integrity and confidentiality.
  • Accuracy and attention to detail.
  • Customer Service.
  • Basic research and data verification skills.
  • Good interpersonal and communication skills.
  • Understand how The Association of Former Students supports Texas A&M University.

ROUTINE DUTIES
  • Assist with modifying constituent records in the database as directed.
  • Support routine biographical record updates, including address, phone, email, name, employment, relationship and other constituent information.
  • Assist with reviewing, organizing, and entering records-related data.
  • Perform basic online research to locate or verify biographical information.
  • Assist with identifying and researching discrepancies in constituent records.
  • Support database accuracy through routine review and cleanup of record information.
  • Assist with updating records related to former students, current students, parents, faculty, staff, friends and other constituents.
  • Support Silver Taps and obituary-related record updates as assigned, including research and documentation.
  • Assist with uploading or organizing obituary-related information under the direction of Records staff.
  • Assist with special projects on an as-needed basis.

EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS
  • Participate in various Association-wide activities such as engagement and fundraising goals, internal event teams, task committees, attending gameday receptions, Distinguished Alumni Gala and other external events as required.
  • Serve as an ambassador by meeting our Team Expectations, fostering relationships with students and other constituents of Texas A&M.
  • Exemplify Our Core Values: Respect, Excellence, Loyalty, Leadership, Integrity, Service.

Requirements
KNOWLEDGE, SKILLS & ABILITIES
Required: Excellent attention to detail. Ability to follow specific directions. Good communication skills including good grammar. Ability to handle sensitive information.
Preferred: Availability to work during periods when university is not in session, such as summers and holidays. Experience with data entry and/or database systems. Familiarity with Texas A&M University or The Association of Former Students.
PHYSICAL CAPACITY REQUIREMENTS
Ability to work at a desk and use a computer, keyboard and monitor for significant portion of the workday. We are committed to providing reasonable accommodation for applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs.
EDUCATION
Required: Student current enrolled at Texas A&M University in College Station, Texas.
SUPERVISION
Received: Coordinator of Records and Information Systems.
Given: None.

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