Operations Assistant
Grand Rapids, MI · On-site
The Operations Assistant supports the work of the Operations Manager ... Handles clerical work, answers phones, files, and handles data entry. Coordinates the delivery ...
Operations Assistant
Grand Rapids, MI · On-site
The Operations Assistant supports the work of the Operations Manager ... Handles clerical work, answers phones, files, and handles data entry. Coordinates the delivery ...
Records Assistant
$17.58/hr
Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Consistently and dependably attends ...
Records Assistant
$17.58/hr
Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Consistently and dependably attends ...
Office Assistant
Canonsburg, PA · On-site
$18/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
Office Assistant
Canonsburg, PA · On-site
$18/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
Records Assistant
Omaha, NE · On-site
$17.58/hr
Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Consistently and dependably attends ...
Records Assistant
Omaha, NE · On-site
$17.58/hr
Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Consistently and dependably attends ...
Paralegal - Estate and Trust Administration
Naples, FL · On-site
$70K - $95K/hr
Draft probate pleadings and fiduciary documents for attorney review and Florida e-filing. Assist with preparation of Forms 706, 709, and 1041. Track deadlines and proactively manage case schedules.
Quick apply
Paralegal - Estate and Trust Administration
Naples, FL · On-site
$70K - $95K/hr
Draft probate pleadings and fiduciary documents for attorney review and Florida e-filing. Assist with preparation of Forms 706, 709, and 1041. Track deadlines and proactively manage case schedules.
Filing Clerk
$13.50 - $16.25/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Filing Clerk
$13.50 - $16.25/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Vietnamese Bilingual CMA
Fort Worth, TX · On-site
$16.75 - $22/hr
In this role, you will assist with organizing case files, communicating with clients in both languages, and facilitating a variety of tasks in the prelitigation phase of personal injury cases. About ...
Vietnamese Bilingual CMA
Fort Worth, TX · On-site
$16.75 - $22/hr
In this role, you will assist with organizing case files, communicating with clients in both languages, and facilitating a variety of tasks in the prelitigation phase of personal injury cases. About ...
Office Assistant
Canonsburg, PA · On-site
$15.50 - $20.25/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
Quick apply
Office Assistant
Canonsburg, PA · On-site
$15.50 - $20.25/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
Office Assistant
Canonsburg, PA · On-site
$15.50 - $20.25/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
Office Assistant
Canonsburg, PA · On-site
$15.50 - $20.25/hr
Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...
The company also provides regulatory financial filing services (e.g., SEC filings) to its domestic and international clients. The position of Entry Level Financial Filings Assistant is primarily ...
The company also provides regulatory financial filing services (e.g., SEC filings) to its domestic and international clients. The position of Entry Level Financial Filings Assistant is primarily ...
Administrative Assistant
Miami, FL · On-site
$17.25 - $23.25/hr
... filing Assist with payment tracking, documentation, and client correspondence as needed Maintain accurate and organized administrative and financial records General Administrative Duties Answer ...
Administrative Assistant
Miami, FL · On-site
$17.25 - $23.25/hr
... filing Assist with payment tracking, documentation, and client correspondence as needed Maintain accurate and organized administrative and financial records General Administrative Duties Answer ...
Filing Clerk
Clinton, TN · On-site
$15.25 - $18.25/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Filing Clerk
Clinton, TN · On-site
$15.25 - $18.25/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Filing Clerk
Clinton, TN · On-site
$15/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Filing Clerk
Clinton, TN · On-site
$15/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Filing Clerk
New York, NY · On-site
$15/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Quick apply
Filing Clerk
New York, NY · On-site
$15/hr
Shift and manage files between on-site and off-site storage locations * Assist Deputy Clerks with daily office operations * Provide customer service at the public service counter * Collect fines ...
Administrative Assistant
Miami, FL · On-site
$33K - $40K/yr
Support the billing department with invoice preparation, data verification, and filing * Assist with payment tracking, documentation, and client correspondence as needed * Maintain accurate and ...
Quick apply
Administrative Assistant
Miami, FL · On-site
$33K - $40K/yr
Support the billing department with invoice preparation, data verification, and filing * Assist with payment tracking, documentation, and client correspondence as needed * Maintain accurate and ...
The company also provides regulatory financial filing services (e.g., SEC filings) to its domestic and international clients. The position of Entry Level Financial Filings Assistant is primarily ...
The company also provides regulatory financial filing services (e.g., SEC filings) to its domestic and international clients. The position of Entry Level Financial Filings Assistant is primarily ...
Accounting Assistant
Orlando, FL · On-site
$18.25 - $23.75/hr
Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing * Assist with monitoring spending against budgets Accounts Receivable & Tuition Support * Oversee the Accounts ...
Quick apply
Accounting Assistant
Orlando, FL · On-site
$18.25 - $23.75/hr
Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing * Assist with monitoring spending against budgets Accounts Receivable & Tuition Support * Oversee the Accounts ...
Support the Special Education department with enrollment documentation, records management, and filing * Assist in the organization of Individualized Education Program (IEP) records and related ...
Support the Special Education department with enrollment documentation, records management, and filing * Assist in the organization of Individualized Education Program (IEP) records and related ...
Filing Clerk
$22.18 - $26.60/hr
Maintain structured filing systems for easy retrieval and compliance. * Assist with general administrative support and document management tasks. * Collaborate with internal teams to organize HR or ...
Filing Clerk
$22.18 - $26.60/hr
Maintain structured filing systems for easy retrieval and compliance. * Assist with general administrative support and document management tasks. * Collaborate with internal teams to organize HR or ...
Part Time Filing Clerk
$18 - $21.50/hr
804310 Part Time Filing Clerk (Temporary Contract) - Boston, MA | 1-Month Assignment | Immediate ... Archive Assistant * Administrative Support Specialist
New
Part Time Filing Clerk
$18 - $21.50/hr
804310 Part Time Filing Clerk (Temporary Contract) - Boston, MA | 1-Month Assignment | Immediate ... Archive Assistant * Administrative Support Specialist
New
Filing Assistant information
What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
What are Filing Assistants?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are some common challenges Filing Assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
More about Filing Assistant jobs
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What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
What states have the most Filing Assistant jobs? States with the most job openings for Filing Assistant jobs include:
What job categories do people searching Filing Assistant jobs look for? The top searched job categories for Filing Assistant jobs are:
Full-time
Posted 24 days ago
Job description
Position Summary: The Operations Assistant supports the work of the Operations Manager. Handles clerical work, answers phones, files, and handles data entry. Coordinates the delivery process, serves as customer service and driver support for answering questions and solving problems related to deliveries. Assists with various aspects of morning processes and assists with routine vehicle maintenance.
Essential Functions:Office Duties:- Opens the office in the morning.
- Handles routine clerical work relative to the overall general office operation.
- Handles morning duties including prerouting.
- Handles processes or tasks associated with loadout and compliance initiatives.
- Maintains GEAR and/or other systems/software as needed or directed.
- Handles daily and/or routine review of GEAR numbers as directed.
- Answers phones, handles/routes calls.
- Responsible for delivery dispatch, including monitoring delivery status and instruction of customer delivery app.
- Responsible for paperwork filing.
- Assist with invoice processing as directed.
- Handles data entry.
- Assists with general office duties which may include, prescreening applicants, scheduling interviews, followingup with employees on paperwork on behalf of Operations Manager.
- Assists with distributing, tracking uniforms per uniform requirements.
- Prepares meeting materials, assists with action items followup. Customer Service Duties:
- Assists with customer and vendor inquiries, resolves or directs as needed.
- Assists with customer communication process including but not limited to inbound calls, outbound time frame calls, and delivery scheduling.
- Monitors local office email and communication and directs or resolves as needed. Delivery Coordination Duties:
- Monitors unscheduled orders and customer communication.
- Creates daily work order and delivery paperwork.
- Completes routing process for multiple accounts using and updating multiple systems with delivery information.
- Creates reports for warehouse and office for route consolidation.
- Creates delivery manifest and completes delivery packets for drivers ensuring all paperwork is complete and accurate. Facility Maintenance
- Assists Operations Manager in monitoring facility maintenance, assists with repair requests, followup, etc.
- Assists with vehicle maintenance scheduling. Parts Inventory
- Assists with various aspects of parts inventory program.