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Filing Assistant Jobs (NOW HIRING)

The Christ School

Accounting Assistant

Orlando, FL

$18.25 - $23.75/hr

Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing * Assist with monitoring spending against budgets Accounts Receivable & Tuition Support * Oversee the Accounts ...

Natsu Healthcare

OFFICE ADMINISTRATIVE ASSISTANT

Tooele, UT · On-site

$15.75 - $20.75/hr

Support the staff as needed by completing various general administrative tasks, such as creating documents, emails, reports, proofreading, sending communications, and filing * Assist with company ...

AtWork

Records Clerk

Tyler, TX · On-site

$16 - $17/hr

Verify accuracy and completeness of documents before filing. * Assist with data entry and record updates in internal systems. * Maintain confidentiality of sensitive information. * Respond to ...

CFS

Accounting Clerk

San Antonio, TX

$16.75 - $21.50/hr

Handle daily AP and AR tasks such as data entry, posting, and filing * Assist with processing product and service contracts * Support monthly billing activities * Help research and resolve accounting ...

RCIL

Compliance Administrative Assistant

Utica, NY · On-site

$34K/yr

Maintain organized and accurate filing systems, both electronic and paper, for compliance ... * Assist in preparing for conferences, workshops, or meetings; attend and take minutes as ...

Sea Haven Industries

Dispatcher

Ronkonkoma, NY · On-site

... and filing - Assist with administrative tasks such as data entry, record keeping, and organizing documents - Provide excellent customer service to clients and visitors - Maintain a clean and ...

Community Savings

Bank Administrative Intern

Caldwell, OH

$27K - $33K/yr

Greet customers and assist with basic inquiries * Scan, file, organize, and maintain banking documents and records * Perform general administrative duties such as data entry, copying, and filing ...

M/I Homes

Sales Assistant

Nashville, TN · On-site

$18 - $23.75/hr

Performs general office clerical duties including light typing and filing. * Assist with special projects as requested and perform additional duties as required. Requirements Minimum Education ...

Sea Haven Industries

Dispatcher

Ronkonkoma, NY · On-site

... and filing - Assist with administrative tasks such as data entry, record keeping, and organizing documents - Provide excellent customer service to clients and visitors - Maintain a clean and ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
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Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Accounting Assistant

Accounting Assistant

The Christ School

Orlando, FL

$18.25 - $23.75/hr

Full-time

Re-posted 25 days ago

Job description

Accounting Assistant

Full-time 12 month, non-exempt hourly position based on the school calendar

Reports to: Director of Business Operations

Salaried/ Non-Exempt

Position Summary

The Accounting Specialist supports the daily financial operations of The Christ School. This role works to help ensure accurate financial records, strong internal controls, timely processing, and excellent customer service to families, staff, and vendors.

Required Qualifications:

  • Professes a saving faith in Jesus Christ as Lord and Savior and accepts the authority of scriptures as a guide for faith and living

  • Model Christian character in speech and actions

  • High personal commitment to excellence

  • Understand and actively support The Christ School mission, vision, and defining characteristics

  • Must pass a level 2 background check

Essential Responsibilities

Accounts Payable & Purchasing

  • Oversee the Accounts Payable cycle which includes processing vendor invoices, check requests, employee reimbursements, and credit card transactions via Ramp

  • Verify general ledger coding, approvals, and supporting documentation

  • Process check requests and electronic payments

  • Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing

  • Assist with monitoring spending against budgets

Accounts Receivable & Tuition Support

  • Oversee the Accounts Receivable cycle which includes recording all billing, credits, and adjustments in FACTS tuition management system

  • Assist with deferred revenue calculations and reconcile related general ledger accounts

  • Monitor and follow up on outstanding balances

  • Record, reconcile, and monitor scholarship transactions, including Step-Up for Students payments, family approvals, and related account balances

  • Assist families with billing questions in a professional and service-oriented manner

General Accounting

  • Oversee the general ledger including journal entries, account analysis and month-end reconciliations

  • Prepare balance sheet reconciliation and bank reconciliations

  • Assist with monthly and year-end close and audit process

  • Maintain accurate financial records and documentation

  • Assist with annual audit, tax reporting, and year-end compliance requirements

  • Support restricted fund and departmental tracking as assigned

  • Documenting accounting processes and procedures

  • Identify opportunities to improve efficiency, accuracy, and financial processes

  • Assist in maintaining strong internal controls and compliance with school financial policies and procedures

Financial Reporting & Accounting Support

  • Prepare spreadsheets, reports, and financial schedules

  • Maintain organized digital and physical filing systems

  • Provide administrative support to the Business Office team

Customer Service & Collaboration

  • Communicate professionally with parents, faculty, staff, and vendors

  • Maintain confidentiality regarding financial, personnel, and student information

  • Work collaboratively with departments across the school

  • Other duties as assigned

Qualifications

Minimum 2–3 years of accounting or bookkeeping experience required

Experience with accounting systems required (QuickBooks Online or similar)

Foundational knowledge of accounting principles required

Strong proficiency in Excel, including formulas, sorting/filtering, and basic reporting functions required

Experience with financial systems preferred (FACTS, Ramp, or similar)

Experience with school setting and Florida Scholarship (FES-EO, FES-UA) preferred

Excellent analytical and problem-solving skills

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to maintain confidentiality, exercise discretion, and demonstrate sound judgment

Physical Requirements

Ability to sit and work at a computer for extended periods

Ability to occasionally lift up to 20 pounds

Must be able to climb multiple flights of stairs and carry about 10-15 pounds