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Filing Coordinator Jobs (NOW HIRING)

Servpro

Job File Coordinator

Clarksville, TN · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

Servpro

Job File Coordinator

Clearwater, FL · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

Servpro

Job File Coordinator

Tampa, FL · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

IICRC

Job File Coordinator

Lenexa, KS

$20 - $23/hr

... filing, and creating reports. You'll gain professional growth through ongoing training and be part of a dynamic team committed to excellence. Primary Roles and Responsibilities * Job File ...

Servpro

Job File Coordinator

Fort Worth, TX · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

Servpro

Job File Coordinator

Orlando, FL · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

IICRC

Job File Coordinator

Minneapolis, MN

$20 - $23/hr

Job File Coordinator Join SERVPRO's top-rated fire and water restoration team as a Job File ... However, some filing is required. This would require the ability to lift files, open filing ...

New

IICRC

Job File Coordinator

Manteno, IL

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... However, some filing may be required. This could require the ability to lift files, open filing ...

Servpro

Job File Coordinator

Memphis, TN · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

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Filing Coordinator information

What are the key skills and qualifications needed to thrive as a Filing Coordinator, and why are they important?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by Filing Coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What does a Filing Coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What cities are hiring for Filing Coordinator jobs? Cities with the most Filing Coordinator job openings:
What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
What states have the most Filing Coordinator jobs? States with the most job openings for Filing Coordinator jobs include:
Filing Coordinator jobs near you
E-Filing Coordinator

E-Filing Coordinator

Paul, Weiss, Rifkind, Wharton & Garrison LLP

New York, NY • On-site

$95K - $110K/yr

Full-time

Posted 13 days ago

Job description

The E-Filing Coordinator is responsible for overseeing, coordinating, and supporting all electronic filing activity within the Managing Attorney's Office. This position serves as the central resource for electronic filing procedures and ensures that all filings are completed accurately, timely, and in full compliance with applicable federal, state, and local court rules, as well as firm standards.
Responsibilities
  • Oversee and coordinate all electronic filing activity for the Managing Attorney's Office
  • Review Law Clerk Assignment Lists and prepare ECF filing checklist
  • Assign, guide, and support law clerks on electronic filings
  • Ensure compliance with federal, state, local, and individual judge e-filing rules
  • Research and maintain current knowledge of ECF rules and procedures
  • Train new and existing clerks on e-filing, PDF/A conversion, and best practices
  • Monitor staff proficiency and identify training or support needs
  • Serve as primary point of contact for attorneys, paralegals, and court personnel on filing issues
  • Meet regularly with Managing Attorney leadership on performance and process issues

Qualifications
  • Bachelor's degree or equivalent professional experience
  • 5-7 years' experience working in a Managing Attorney or Clerk's Office
  • Extensive experience with federal, state, and local electronic filing systems (i.e. PACER CM/ECF, NYSCEF, ACMS, et al.)
  • Strong knowledge of ECF rules, including local court and individual judge requirements
  • Ability to research, interpret, and apply court rules accurately
  • Experience coordinating and supervising support staff filing work
  • Experience training and mentoring staff on e-filing procedures
  • Exceptional attention to detail and ability to manage multiple deadlines
  • Strong written and verbal communication skills
  • Proficiency with legal technology and document management tools
  • Notary public

Schedule:
This is a hybrid role which requires in-office attendance with the schedule set forth by the department.
Salary:
$95,000 - $110,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.
DISCLAIMER STATEMENT:
The preceding job description has been designed to indicate the general nature and level of the work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualification required of employees assigned to this job.

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