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Filing Coordinator Jobs in Washington (NOW HIRING)

Cooley LLP

IP US Filing Specialist

Washington, DC

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley

IP US Filing Specialist

Washington, DC

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

The Case Coordinator protects sensitive information and maintains accurate case records but does ... Enter referral data and case file documents into ATS; maintain current, complete, and accurate case ...

Nextonic Solutions

Patient Coordinator

Bethesda, MD · On-site

$18.25 - $24.25/hr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

Nextonic Solutions LLC

Patient Coordinator

Bethesda, MD

$95K - $125K/yr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

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Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Washington? The most popular types of Filing jobs in Washington are:
What cities in Washington are hiring for Filing Coordinator jobs? Cities in Washington with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Administrative AssistantJob File Coordinator

SERVPRO of Alexandria/Marlton/Morningside

Alexandria, VA • On-site

$19.50 - $26.75/hr

Other

Medical, Dental, PTO

Re-posted 10 days ago

Job description

Benefits:

Dental insurance

Health insurance

Paid time off

SERVPRO Team Warnecki 📍 113 Clermont Ave, Alexandria, VA 22304 🕒 Full-Time | Monday–Friday | 8:00 AM–5:00 PM (In-Office Position)

Do you love helping people through difficult situations?

Then don’t miss your chance to join SERVPRO Team Warnecki as our new Job File Coordinator. In this position, you will make a difference each and every day. We have a sincere drive toward helping our customers recover from fire and water damage — making it “Like it never even happened”!

We are seeking someone who is comfortable working hard in challenging situations, enjoys helping people, has excellent communication skills, and is a true self-starter — a “figure-it-outer.” We need someone dedicated, focused, optimistic, highly organized, and a serious multi-tasker. If you are dependable, proactive, and excited about routinely exceeding expectations, you may be our perfect fit.

As a valued SERVPRO Team Warnecki employee, you will receive competitive pay and the opportunity to learn and grow within a fast-paced, supportive office environment.

Job Description

Perform all project coordinating tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform general office duties such as drafting correspondence, filing, and creating reports. We will train you.

Responsibilities

Provide excellent customer service

Receive general phone calls and actively communicate with adjusters and project managers

Receive and dispatch lead calls and job referrals

Perform detailed and accurate data entry, including analyzing dispatch reports

Coordinate crew and job scheduling

Perform general administrative duties

Assist other departments as needed

Monitor job file status and job file audit status

Maintain job file WIPs

Monitor and ensure client requirements are followed

Review and validate initial field documentation

Create preliminary estimates

Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process

Maintain internal and external communications

Complete and review job file documentation for final upload and audit process

Perform job close-out

Qualifications

1+ year(s) of administrative, office-related, or business experience

Working knowledge of current business software technologies required

Experience in commercial cleaning, restoration, or insurance industry desired

Customer service, quality assurance, and scheduling experience a plus

Ability to remain calm and professional during stressful situations

Excellent organizational skills and strong attention to detail

Very self-motivated and goal-oriented

Ability to work in a fast-paced, team-oriented office environment

Proficiency in Microsoft Office (Outlook, Word, Excel)

Ability to learn new software, including Xactimate and proprietary systems

Access to a reliable personal cell phone for business-related communication and multi-factor authentication (authenticator apps) during work hours

Ability to successfully complete a background check subject to applicable law

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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