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Filing Coordinator Jobs in Washington (NOW HIRING)

Cooley LLP

IP US Filing Specialist

Washington, DC · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley

IP US Filing Specialist

Washington, DC · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

... file management support for OAA case matters, referrals, and inquiries. The Case Coordinator protects sensitive information and maintains accurate case records but does not conduct investigations ...

Think Tank, Inc.

Case Coordinator

Silver Spring, MD · On-site

$20 - $27/hr

The Case Coordinator protects sensitive information and maintains accurate case records but does ... Enter referral data and case file documents into ATS; maintain current, complete, and accurate case ...

YOTEL

Sales Coordinator

Washington, DC · On-site

$21.25 - $29/hr

The Sales Coordinator will work with the Sales Team ... They will manage various aspects of filing contracts, assisting with group resumes, building group ...

Nextonic Solutions

Patient Coordinator

Bethesda, MD · On-site

$18.25 - $24.25/hr

... basis; file them with the records. Coordinates new patient referrals by obtaining pertinent ... information and forwarding it for review. - Refer prospective volunteers per study guidelines to ...

C&M Legal Search

Litigation Paralegal

Washington, DC · On-site

$85K - $100K/yr

The paralegal will assist extensively with trial preparation, including preparing exhibits and demonstratives, organizing witness files, coordinating with court personnel and court reporters, and ...

AIR Control Concepts

Project Coordinator

Elkridge, MD · On-site

$60 - $65/hr

Create, maintain, and close out project/job files; ensure documentation accuracy and completeness ... Support coordination between Parts, Service (start-up, functional testing, commissioning ...

C&M Legal Search

Litigation Paralegal

Washington, DC · On-site

$85K - $100K/yr

The paralegal will assist extensively with trial preparation, including preparing exhibits and demonstratives, organizing witness files, coordinating with court personnel and court reporters, and ...

Clifford Chance

Billing Coordinator

Washington, DC · On-site

The Billing Coordinator will also be responsible for revising bill/time entry narratives ... Ensure each posted bill has the proper backups electronically filed in the designated Billing file ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Washington?

The most popular types of Filing jobs in Washington are:

What cities in Washington are hiring for Filing Coordinator jobs?

Cities in Washington with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

Administrative File Coordinator - Office Manager Career Track

Barex

Fairfax, VA • On-site

$17 - $20/hr

Full-time

Dental, Retirement, PTO

Posted 20 days ago

Job description

Benefits:
  • 401(k)
  • Bonus based on performance
  • Opportunity for advancement
  • Paid time off
  • Parental leave
  • Training & development

Administrative File CoordinatorOffice Manager Career Track
Barex of DMV
Fairfax, Virginia
Full-Time | Monday–Friday | 8:00 AM–5:00 PM | In Office

Benefits
  • Dental insurance
  • 401(k)
  • Paid time off
  • Monthly team commission and bonus opportunities
  • Extensive paid training
  • Career advancement opportunities
Build a Career With Barex
Barex of DMV is looking for a personable, organized, and motivated Administrative File Coordinator who wants to develop into an Office Manager position.
This is an excellent opportunity for a recent graduate, an early-career professional, or someone with administrative or customer service experience. A degree or restoration experience is not required. We place greater value on your ability to communicate well, learn quickly, work with numbers, stay organized, and take pride in producing high-quality work.
We are a growing company that genuinely enjoys developing people. We will teach you the systems, processes, and industry knowledge needed to build a strong foundation in office administration, insurance restoration, accounting support, customer communication, and project coordination.
What You Will Learn and Manage
This position provides hands-on experience with the systems and responsibilities commonly managed by an experienced office administrator or office manager. You will learn how to:
  • Use QuickBooks for invoicing, payments, customer records, and basic accounting support
  • Work within Copper CRM to manage customers, leads, projects, and follow-up activities
  • Maintain organized digital job files and work-in-progress reports
  • Navigate the insurance restoration process
  • Communicate with customers, adjusters, vendors, and project managers
  • Manage purchase orders, vendor documents, and material tracking
  • Review reports, estimates, invoices, and supporting documentation
  • Build and maintain Microsoft Excel spreadsheets
  • Coordinate schedules, appointments, and project updates
  • Prepare professional emails, reports, and customer correspondence
  • Help move projects from the initial customer call through final closeout
The training and experience provided in this role are intended to prepare the right person for greater responsibility and a future office management position.
Position Overview
The Administrative File Coordinator helps keep our office, customers, and restoration projects moving forward. You will answer incoming calls, coordinate job information, maintain project files, support scheduling, assist with purchase orders, and communicate with customers, insurance representatives, vendors, project managers, and field personnel.
Our office takes tremendous pride in the finished product. Reports should be complete, spreadsheets should be accurate, emails should be professional, and every job file should reflect attention to detail. The ability to write clearly, work confidently with numbers, and finish assignments thoroughly is more important to us than having a specific degree or years of industry experience.
Responsibilities
  • Answer incoming calls and provide a professional, personable customer experience
  • Receive and process new leads and job referrals
  • Communicate with customers, insurance adjusters, vendors, and project managers
  • Coordinate appointments, crews, and job schedules
  • Enter and maintain accurate information in Copper CRM and other systems
  • Monitor active job files and help move projects through each stage
  • Assist with QuickBooks invoicing, payment tracking, and recordkeeping
  • Create and manage purchase orders and vendor documentation
  • Review field documentation for accuracy and completeness
  • Track missing documents, approvals, estimates, invoices, and payments
  • Prepare professional emails, reports, spreadsheets, and correspondence
  • Maintain work-in-progress reports and complete job-file audits
  • Help ensure customer and insurance requirements are followed
  • Support job closeout and final documentation
  • Assist other departments and management as needed
Qualifications
  • Recent graduates and entry-level candidates are encouraged to apply
  • Administrative, office, scheduling, customer service, or business experience is helpful
  • Strong writing and professional communication skills
  • Comfortable working with numbers and performing basic math
  • Working knowledge of Microsoft Outlook, Word, and Excel
  • Strong organization and attention to detail
  • Pride in producing complete, accurate, and professional work
  • Comfortable answering phones and communicating with customers
  • Able to remain calm and professional during stressful situations
  • Self-motivated, dependable, and willing to take initiative
  • Able to manage multiple responsibilities in a fast-paced office
  • Comfortable learning QuickBooks, Copper CRM, and other business software
  • Restoration, construction, property management, accounting, or insurance experience is a plus but not required
  • Reliable personal cellphone for work-related communication and authentication applications
  • Ability to successfully complete a background check, subject to applicable law
Who We’re Looking For
We are looking for a true self-starter and “figure-it-outer”—someone who asks thoughtful questions, learns quickly, follows through, and takes ownership of the final result.
You do not need to know everything when you begin. You do need to be willing to learn, accept feedback, communicate professionally, and care about the quality of your work.
If you want an opportunity to develop practical business skills, learn the insurance restoration industry, and grow toward an office management career, we encourage you to apply.