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Filing Coordinator Jobs in Washington (NOW HIRING)

Montage Hotels & Resorts

People Coordinator

Washington, DC · On-site

$32.50/hr

People Coordinator SUMMARY The People Coordinator is an integral member of the People Department ... Preparing personnel files, filing paperwork and documents * Assisting with the recruitment process ...

New

Benevis

Patient Coordinator

Falls Church, VA · On-site

$20/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Malanai

Administrative Coordinator

Silver Spring, MD

$26.15/hr

The Administrative Coordinator will apply skills and experience to support the following (but not ... Maintain office files in the approved collaboration tool; ensure proper labeling, storage, and ...

Umd

Digitization Services Coordinator

College Park, MD

$19.50 - $24.75/hr

The Coordinator maintains updated digitization and file management procedural documentation, and creates documentation and instructions for projects with the Head of Digital Collections. The ...

Malanai

Administrative Coordinator

Silver Spring, MD

$26.15/hr

The Administrative Coordinator will apply skills and experience to support the following (but not ... Maintain office files in the approved collaboration tool; ensure proper labeling, storage, and ...

Guidehouse

Patient Coordinator

Bethesda, MD

$49K - $81K/yr

Experience maintaining patient records, medical documentation, and filing systems. * Knowledge of clinical protocols and medical terminology. * Strong customer service and patient-facing ...

Guidehouse

Patient Coordinator

Bethesda, MD · On-site

$49K - $81K/yr

Experience maintaining patient records, medical documentation, and filing systems. * Knowledge of clinical protocols and medical terminology. * Strong customer service and patient-facing ...

realterm

Human Resources Coordinator

Annapolis, MD · On-site

$20.75 - $27.25/hr

Summary The Human Resources Coordinator is responsible for supporting the operations of Realterm ... file; * Update HR database(s) with employee transaction information, to include new hires ...

ASRC Federal Holding

Project Coordinator

Washington, DC · On-site

$82K - $123K/yr

Provides coordination support to high-level leadership including coordinating with multiple ... Comfortable using website applications to coordinate activities, store files, and enter data as ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Washington?

The most popular types of Filing jobs in Washington are:

What cities in Washington are hiring for Filing Coordinator jobs?

Cities in Washington with the most Filing Coordinator job openings:

Filing Coordinator jobs near you

People Coordinator

Montage Hotels & Resorts

Washington, DC • On-site

$32.50/hr

Full-time

Posted 2 days ago

New

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

If you are an internal applicant, please log into Workday and apply for your application to be considered.

Please Click Here to apply internally.

People Coordinator

SUMMARY

The People Coordinator is an integral member of the People Department team. It is the face of the department and emanates a high level of customer service. This role is responsible for managing daily clerical and administrative tasks that support the overall operations of the People Department.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

  • Assisting with general HR office duties such as answering calls to general HR line, greeting in the HR reception area, and answering general HR questions for Associates or walk-ins
  • Assisting managers and Associates with scheduling appointments
  • Communicating with newly hired Associates and administering new hire paperwork
  • Administering I-9's and verifying employment eligibility using E-Verify
  • Supporting and administering Associate programs and events
  • Preparing and ordering office supplies as approved by the Human Resources Director
  • Performing all administrative duties, tasks and projects as assigned
  • Preparing personnel files, filing paperwork and documents
  • Assisting with the recruitment process when necessary
  • Tracking and monitoring receipt of employment offers, background, and drug screen results
  • Assisting with payroll, benefits, and recruitment work when needed
  • Entering Associate data and accurately filing information
  • Maintaining the cleanliness and appearance of the HR office
  • Performing other related duties as required and assigned

QUALIFICATIONS

  • High School Degree or equivalent required, Bachelor's Degree preferred
  • Previous experience in Human Resources preferred
  • Minimum of one (1) year administrative experience required
  • Previous hotel experience preferred
  • Good written and communication skills required
  • Fluency in Spanish preferred
  • Must have strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook

PHYSICAL REQUIREMENTS

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems. Must be able to sit at a desk for up to 6 hours a day. Walking and standing are occasionally required. Must be able to lift up to 15 lbs. on a regular and continuing basis. This position requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability, and visual acuity.

The pay scale for the People Coordinator position is $32.50 per hour. The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position. Please let us know if you have any questions.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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