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Filing Assistant Jobs (NOW HIRING)

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Hall & Evans LLC

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with ...

Island Marine Center

Receptionist & F&I Asst

Danvers, MA

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

Hall & Evans LLC

File Assistant

Denver, CO

$42K - $48K/yr

Description Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs ...

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Cousins Properties

Administrative Assistant

Atlanta, GA

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

MarineMax

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

Mccneb

Records Assistant

Omaha, NE

$17.58/hr

Greets students, faculty and other customers, directing them to the appropriate resources. * Assist with filing. * Assist with various office projects as needed. * Attend work activities or programs ...

FNIC

Assistant Controller

Omaha, NE · Hybrid

Prepare quarterly reporting requirements and monthly Use Tax filing. * Assist in the preparation, filing, and reconciliation of federal, state, and local tax returns and related regulatory filings (i ...

AdvisaCare

Administrative Assistant

East Lansing, MI · On-site

$17 - $23/hr

Various office duties such as maintaining client appointment schedules, answering phone calls and e-mails in a timely fashion, and filing * Assist with all aspects of administrative duties * Assist ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
More about Filing Assistant jobs
What cities are hiring for Filing Assistant jobs? Cities with the most Filing Assistant job openings:
What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
What states have the most Filing Assistant jobs? States with the most job openings for Filing Assistant jobs include:
What job categories do people searching Filing Assistant jobs look for? The top searched job categories for Filing Assistant jobs are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

File Assistant

Hall & Evans

Denver, CO • On-site

$42K - $48K/yr

Full-time

Posted 21 days ago

Job description

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with supporting our Legal Assistants and Paralegals with fulfilling requests in providing ongoing maintenance of client files, electronic and hard copy projects, and trial preparation.
Requirements
This position requires the employee to be in the office Monday-Friday, 8 AM - 5 PM.
  • Previous experience working in a law firm, preferred;
  • Knowledge and understanding of legal documents;
  • Strong organizational skills, detail-oriented and accurate;
  • Ability to work independently and as part of a team, self-starter;
  • Strong verbal and written communication skills;
  • Strong reading and comprehension skills;
  • Ability to preserve and maintain confidential information, including, but not limited to, protected health information;
  • Ability to work and adapt in a fast-paced environment while under pressure to meet tight deadlines with accuracy;
  • Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines;
  • Strong ability to prioritize multiple projects based on deadlines;
  • Ability to multi-task and adjust to changing priorities and understand and follow both written and oral instruction;
  • Competency in the use of basic office equipment, including but not limited to copiers, mail meter, and binding equipment;
  • Strong customer service skills, frequent interaction with internal and external customers including staff, clients, management and vendors where courtesy and tact are required;
  • Compile, copy, scan, sort, bind, and index legal documents by the client, matter, and sub-file categories;
  • File documents according to the individual attorney, paralegal, or legal secretary/assistant instructions;
  • Create or update physical and electronic file indexes;
  • Create labels, file folders, and sub-folders;
  • Receptionist back-up, and:
  • Hospitality duties, including set-up and tear-down of Firm events.

Physical requirements include the ability to:
  • Stand and/or sit for extended periods of time;
  • Bending and lifting up to 50 lbs. and up to 35 lbs. on a regular basis;
  • Go up and down stairs frequently;
  • Climb on step stools and ladders as needed;
  • Physically able to transport large/heavy files and records storage boxes using hand carts and dollies as needed, and;
  • Routinely lift and transport client files and records boxes;
  • Conference Room set-up;
  • New office set up;
  • Kitchen clean-up and stocking, and;
  • Assistance with events.

Required Computer Skills/Knowledge
  • Proficient with Microsoft Word, Outlook, Excel, and Adobe Pro, and;
  • HP Autonomy Worksite-iManage and Office 365 experience is a plus.

Required Education
  • High School Diploma or GED

The hiring range for this position is $42,000 - $48,000 annually.
This position will be posted through August 7, 2026.
Are we the right fit for you? We are a firm that offers:
  • Financial stability;
  • Great benefits, many that are 100% paid by the Firm;
  • A professional work environment, yet has a casual dress code, in a modern office setting;
  • A culture that is respectful and collegial;
  • Onsite training to promote a continuous learning environment;
  • Current technology and our own in-house IT professionals, and;
  • Free on-site gym for building employees!

How to Apply
Please go to www.hallevans.com and select the careers tab and then follow the application process. To be considered, you must complete an online employment application and submit your resume.
Hall & Evans, LLC provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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