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Filing Assistant Jobs (NOW HIRING)

Bob Johnson Auto Group

Accounting Assistant

Avon, NY · On-site

$16 - $22/hr

Seeking A Dealership Accounting Assistant to manage and maintain inventory records, prepare customer delivery paperwork and handle various clerical tasks related to dealership finances. They may also

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with

Hall & Evans

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs along with

Hall & Evans LLC

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Description: Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office

Hall & Evans LLC

File Assistant

Denver, CO · On-site

$42K - $48K/yr

Description Hall & Evans is seeking an experienced File Assistant to join our administrative support team in our Downtown Denver offices. This position will primarily support our general office needs

Island Marine Center

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

OVERVIEW: The Reception & F&I Assistant provides clerical and administrative support and is responsible for providing customers a service which includes the vessel/trailer registration and warranty

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

About Cousins Properties: Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling strategy:

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Description About Cousins Properties: Headquartered in Atlanta, Cousins is a fully integrated, self-administered and self-managed real estate investment trust (REIT). Cousins has a simple, compelling

MarineMax

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

OVERVIEW: The Reception & F&I Assistant provides clerical and administrative support and is responsible for providing customers a service which includes the vessel/trailer registration and warranty

Addison Group

Filing Office Assistant

Reston, VA · On-site

$18/hr

Job Title: Office Assistant (Filing & Administrative Support) Industry: Corporate Services / Administrative Support Location: Reston, VA Assignment Type: Contract (Onsite) Pay: $18.00 Per Hour Work

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
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Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounting Assistant

Avon, NY • On-site

Bob Johnson Auto Group

5.3

Company rating: 5.3 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

138th of 155 rated car dealerships

Learn more about Bob Johnson Auto Groupexternal

$16 - $22/hr

Full-time

Re-posted 10 days ago

Job description

Seeking A Dealership Accounting Assistant to manage and maintain inventory records, prepare customer delivery paperwork and handle various clerical tasks related to dealership finances. They may also assist with tasks like preparing reports, scanning documents, and supporting other departments

  • Inventory Management: 

    • Stock in all vehicles. 
    • Reconcile inventory at month end.

  • Clerical Support:

    • Package and send financed deals to the bank. 
    • Prepare paperwork for MSO (Manufacturer's Statement of Origin). 
    • File documents. 
    • Provide administrative support to management and other departments. 
    • Prepare customer delivery paperwork
    • Process DMV transactions

  • Inventory Specific:

    • Pull vehicle invoices from manufacturer websites. 
    • Process incoming and outgoing dealer trades. 

  • Other:

    • Various reporting, scanning, and filing. 
    • Assist with special projects. 
    • Participate in cross-training. 
    • Handle tasks with utmost confidentiality. 

What Bob Johnson Auto Group employees say

Pay

Hours and flexibility

Workplace

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