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Filing Assistant Jobs in California (NOW HIRING)

Kranz Consulting

Staff Accountant

San Francisco, CA · On-site

$70 - $95/hr

Annual 1099 filing * Assist with credit card reporting and employee expenses review * Assist with bank/credit card reconciliations * Assist with month-end close with GL reconciliations * Assist with ...

Kranz Consulting

Staff Accountant

San Francisco, CA · On-site

$75K - $95K/yr

Annual 1099 filing * Assist with credit card reporting and employee expenses review * Assist with bank/credit card reconciliations * Assist with month-end close with GL reconciliations * Assist with ...

Predactiv

Staff Accountant

Palo Alto, CA · On-site +1

$75K - $95K/yr

Annual 1099 filing * Assist with credit card reporting and employee expenses review * Assist with bank/credit card reconciliations * Assist with month end close with GL reconciliations * Assist with ...

Wsgr

Senior Filing Specialist

Los Angeles, CA · Hybrid

$56.31 - $76.19/hr

Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...

Wsgr

Senior Filing Specialist

Palo Alto, CA · Hybrid

$56.31 - $76.19/hr

Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...

Wsgr

Senior Filing Specialist

San Diego, CA · Hybrid

$56.31 - $76.19/hr

Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...

Wsgr

Senior Filing Specialist

San Francisco, CA · Hybrid

$56.31 - $76.19/hr

Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What are popular job titles related to Filing Assistant jobs in California?

For Filing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in California look for?

The top searched job categories for Filing Assistant jobs in California are:

What cities in California are hiring for Filing Assistant jobs?

Cities in California with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Staff Accountant

Kranz Consulting

San Francisco, CA • On-site

$70 - $95/hr

Other

Posted 11 days ago

Job description

Our client is a data and technology company specializing in transforming data assets through a proprietary AI-driven platform. They collect and analyze vast amounts of online data to help businesses understand consumer intent and optimize marketing strategies.

The Staff Accountant will report to the Accounting Manager.

Responsibilities:

  • Own AP day-to-day operations:

    • Entering bills, matching with PO’s, attaching backups to NetSuite, and ensuring coding accuracy

    • Obtaining timely bill approvals through frequent follow-ups with department heads

    • Reviewing AP aging for payment schedules and approvals of payment disbursements

    • Processing monthly payment runs - ACH, wire, and credit card

    • Maintaining and filing required vendor documents in Box and NetSuite

    • Handling vendor correspondence via email and phone

    • Annual 1099 filing

  • Assist with credit card reporting and employee expenses review

  • Assist with bank/credit card reconciliations

  • Assist with month-end close with GL reconciliations

  • Assist with annual audit and tax filing

  • Ad Hoc projects

Requirements:

  • BS degree in accounting or related fields

  • 1-3 years related working experience

  • Netsuite experience

  • Expensify experience is preferred

  • Understanding in GAAP

  • Great communication skills

  • Excel - proficient level

  • Strong attention to detail

  • High standard of integrity and work ethic

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