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Filing Assistant Jobs in California (NOW HIRING)

Ultimate LLC

Administrative Assistant

Pasadena, CA · On-site

$20 - $25/hr

Prepare, organize, and maintain project documentation and files * Assist with permits, contracts, and construction-related paperwork * Perform data entry, report generation, and document tracking

Quality Temp Staffing

File Clerk

Los Angeles, CA · On-site

$19 - $21/hr

... also assist with data entry, document scanning, filing, and retrieval processes. Attention to detail, discretion, and organizational skills are essential to succeed in this role. HR File Clerk ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$18 - $22/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

ABM

Administrative Assistant

Temecula, CA

$18 - $24/hr

... filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as ... Assistant Account Manager as needed. Pay: 25.00/hr The pay listed is the salary range for this ...

ABM Industries, Inc.

Administrative Assistant

Temecula, CA · On-site

$18 - $24/hr

Maintain files and documents organized for easy management access. * Mail checks for hourly ... Conduct MVR checks. * Assist with Tag Pricer, & Corrigo Work Orders. * HR Related Functions * Post ...

TeleSolv Consulting

File Clerk

Los Angeles, CA · On-site

$16.38/hr

Prior experience in clerical, filing, records management, or administrative support roles ... File naturalizationrelated certificates and notices; assist with closing citizenship ceremonies.

Epic HR, LLC - Ontario, CA

Be Seen First

Warehouse HR Filing Clerk

San Bernardino, CA · On-site

$17.50/hr

Retrieve documents for HR staff when needed in a timely and secure manner. * Assist with digitizing employee files by scanning, labeling, and organizing documents. * Ensure all records comply with ...

Solari Enterprises, Inc.

$22/hr

Prepare and maintain resident files * Assist in showing units and screening applicants * Assist with scheduling vacant units for refurbishing * Assist in the collection of rents and monies due to the ...

TeleSolv Consulting

File Clerk

Los Angeles, CA · On-site

$16.38/hr

* Prior experience in clerical, filing, records management, or administrative support roles ... File naturalizationrelated certificates and notices; assist with closing citizenship ceremonies.

Kheir Clinic (FQHC)

Medical Assistant

Los Angeles, CA · On-site

$23 - $25/hr

Ensure that all laboratory results are promptly reviewed by physicians and correctly filed. * Assist in scheduling patient appointments, performing filing and typing tasks, data entry, and ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in California? The most popular types of Filing jobs in California are:
What are popular job titles related to Filing Assistant jobs in California? For Filing Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in California look for? The top searched job categories for Filing Assistant jobs in California are:
What cities in California are hiring for Filing Assistant jobs? Cities in California with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of June 2026, with employment types broken down into 48% Full Time, 46% Part Time, 2% Temporary, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.
Administrative Assistant

Administrative Assistant

Pala Band of Mission Indians

Pala, CA • On-site

$18.25 - $24.50/hr

Full-time

Posted 12 days ago

Job description

Pala Band of Mission Indians

HUMAN RESOURCES OFFICE PMB#50 35008 Pala Temecula Road Pala, CA 92059

JOB DESCRIPTION

Title: Administrative Assistant

Department/Division:Social Services

Status:Full Time | Monday-Friday,

Salary: Hourly / DOE

Supervisor: Social Services Director

Subordinates: Not Applicable

POSITION SUMMARY:

The Administrative Assistant provides administrative, clerical, support to the Director of Social Services.

JOB DUTIES AND RESPONSIBILITIES:


  • Provide administrative support to the Director of Social Services
  • Track tasks, deadlines, and deliverables related to grants
  • Maintain organized grant and program files
  • Assist with preparation for audits, monitoring, and site reviews
  • Coordinate meetings, trainings, and prevention-related activities
  • Maintain confidentiality and compliance with federal and tribal regulations

MINIMUM QUALIFICATIONS:

  • High school diploma required; Associate degree preferred
  • Minimum two years administrative experience
  • Valid California Driver's License and clean driving record
  • Must acknowledge and agree to maintain a Drug-Free workplace (including marijuana) as a condition of employment with the Pala Band of Mission Indians.
  • Must pass pre-employment and random drug testing during employment.
  • Must successfully pass a Fingerprint-based background check of potential employees, volunteers, and contractors pursuant to Public Law 101-630 - Indian Child Protection and Family Violence Prevention Act.
  • Indian preference will apply. The Pala Band of Mission Indians will give hiring preference to fully qualified applicants who are Pala Tribal Members.

OTHER REQUIREMENTS:

All employees are expected to follow the Tribal Employee Handbook of the Pala Band of Mission Indians and must adhere to any additional applicable addendums.

HOW TO APPLY

PLEASE SUBMIT A RESUME AND APPLICATION TO:

Pala Band of Mission Indians

Human Resources Department PMB 50, 35008 Pala Temecula Road

Pala, CA 92059

Email:hr@palatribe.comorlbryant@palatribe.com

https://www.palatribe.com/community/jobs/

Apply