ZipRecruiter

Log In

1

Filing Assistant Jobs in California (NOW HIRING)

Unitek Learning

Admissions Coordinator

Hayward, CA

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

3VI

Administrative Assistant (Part-time)

San Ramon, CA · On-site

Salary: $25/hour Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

TeleSolv Consulting

File Clerk

Los Angeles, CA

$17.75 - $21.25/hr

Provide general administrative and clerical support including filing, scanning, and document handling. * Assist with inventory tracking and documentation of received materials and records. * Support ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA

$18 - $22/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

TeleSolv Consulting

File Clerk

San Francisco, CA

$19.50 - $23.25/hr

File naturalization certificates and notices, and assist with closing out citizenship ceremonies. * Provide administrative support for forms and applications processed during the adjudication cycle.

Quality Temp Staffing

File Clerk

Los Angeles, CA

$19 - $21/hr

... also assist with data entry, document scanning, filing, and retrieval processes. Attention to detail, discretion, and organizational skills are essential to succeed in this role. HR File Clerk ...

Ultimate LLC

Administrative Assistant

Pasadena, CA · On-site

$20 - $25/hr

Prepare, organize, and maintain project documentation and files * Assist with permits, contracts, and construction-related paperwork * Perform data entry, report generation, and document tracking

Telesolv Consulting

File Clerk

Los Angeles, CA

Prior experience in clerical, filing, records management, or administrative support roles ... File naturalization‑related certificates and notices; assist with closing citizenship ceremonies.

Telesolv Consulting

File Clerk

San Francisco, CA

File naturalization certificates and notices, and assist with closing out citizenship ceremonies. * Provide administrative support for forms and applications processed during the adjudication cycle.

next page

Showing results 1-20

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in California

Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What skills do you need to be a filing clerk?

Filing clerks need strong organizational skills, attention to detail, and the ability to handle confidential information. They should be familiar with filing systems, record-keeping procedures, and basic computer skills for managing digital files. Good time management and communication skills are also important for maintaining efficient office operations.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, properly stored, and easily accessible, often using filing cabinets, databases, or document management software. Attention to detail and organizational skills are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What job makes $10,000 a month without a degree?

A Filing Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often require specialized skills, experience, or certifications, such as sales, real estate, or certain entrepreneurial ventures. Most roles with this income level involve significant responsibility and expertise beyond entry-level positions.
What are the most commonly searched types of Filing jobs in California? The most popular types of Filing jobs in California are:
What are popular job titles related to Filing Assistant jobs in California? For Filing Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in California look for? The top searched job categories for Filing Assistant jobs in California are:
What cities in California are hiring for Filing Assistant jobs? Cities in California with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of June 2026, with employment types broken down into 80% Full Time, 10% Part Time, and 10% Contract. Highlights an 92% Physical, 4% Hybrid, and 4% Remote job distribution.
Admissions Coordinator

Admissions Coordinator

Unitek Learning

Hayward, CA

$22 - $30/hr

Other

Medical, Dental, Vision, Life, PTO

Posted 24 days ago

Job description

Company Description
As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.
Job Description
Coordinator Schedule:
• 2 days from 9:00am-6:00pm
• 2 days from 10:00am-7:00pm
• Fridays from 8:30am-5:30pm
• Some Saturdays as needed based on business needs and team coverage
Purpose of the Position:
The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment. The Admissions Coordinator will also provide front desk support.
Job responsibilities:
  • Enter new student enrollments and status changes into the Student Information and Client Management Systems.
  • Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files.
  • Proactively assist students in completing and submitting required documents.
  • Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal).
  • Ensure enrollment documents meet admissions and compliance standards.
  • Administer entrance assessments per established protocols, report on requirement status and test outcomes.
  • Support Admissions with campus tours and prospective student visits.
  • Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately.
  • Maintain a professional and welcoming reception area.
  • Handle front desk tasks including mail, photocopying, faxing, and filing.
  • Assist with campus events such as orientations, graduations, and student engagement activities.
  • Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek's admissions/compliance policies.
  • Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
  • The role requires on-site collaboration with students, faculty, and staff.
  • Perform other duties as assigned.
Qualifications
Education, Experience, Knowledge, Skills and Abilities:
  • High school diploma required; some college preferred.
  • Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred).
  • Excellent attention to detail, data accuracy, and time management.
  • Professional, customer-focused communicator with strong integrity and work ethic.
  • Tech-savvy with strong computer skills and ability to learn quickly.
  • Flexible and adaptable in a changing environment.
Additional Information
We Offer:
  • Medical, Dental and Vision starting the 1st of the month following 30 days of employment
  • 2 Weeks' starting Vacation per year. Increasing based on years of service with company
  • 12 paid Holidays and 2 Floating Holiday
  • Company Paid Life Insurance at 1x's your annual salary
  • Leadership development and training for career advancement
  • Tuition assistance and Forgiveness for you and your family up to 100% depending on the program

Apply