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Filing Assistant Jobs in California (NOW HIRING)

W3Global Inc.

Litigation Paralegal

Costa Mesa, CA · On-site

$70K - $100K/yr

Prepare and file court documents, including state and federal e-filing * Assist with all aspects of discovery and document production, including reviewing, organizing, and analyzing documents

Unitek Learning

Admissions Coordinator

San Jose, CA

$22.50 - $30.75/hr

Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files. * Proactively assist students in ...

Unitek Learning

Admissions Coordinator

San Jose, CA · On-site

$22.50 - $30.75/hr

Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files. * Proactively assist students in ...

Unitek Learning

Admissions Coordinator

San Jose, CA

$22.50 - $30.75/hr

Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files. * Proactively assist students in ...

Unitek Learning

Admissions Coordinator

Hayward, CA

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

StartX

Clinical Trial Associate

Redwood City, CA · On-site

$61 - $91/hr

Support the maintenance of Investigator Site Files (ISFs) in coordination with site staff and study teams. * Assist with the development and maintenance of study templates, trackers, forms, and other ...

Karius, Inc.

Clinical Trial Associate

Redwood City, CA · On-site

$61 - $91/hr

Support the maintenance of Investigator Site Files (ISFs) in coordination with site staff and study teams. * Assist with the development and maintenance of study templates, trackers, forms, and other ...

Unitek Learning

Admissions Coordinator

Fremont, CA · On-site

$21 - $28.75/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Fremont, CA · On-site

$21 - $28.75/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Karius

Clinical Trial Associate

Redwood City, CA · On-site +1

$41 - $56/hr

Support the maintenance of Investigator Site Files (ISFs) in coordination with site staff and study teams. * Assist with the development and maintenance of study templates, trackers, forms, and other ...

First Bank

Commercial Banking Assistant

Newport Beach, CA · On-site

$22.25 - $27/hr

In this Role You Will * Assist in the creation and maintenance of credit and legal files for the commercial loan department * Complete Loan Input Worksheets, input CIF information for new borrowers ...

Karius

Clinical Trial Associate

Redwood City, CA · On-site +1

$60K - $91K/yr

Support the maintenance of Investigator Site Files (ISFs) in coordination with site staff and study teams. * Assist with the development and maintenance of study templates, trackers, forms, and other ...

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All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in California

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What are popular job titles related to Filing Assistant jobs in California?

For Filing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in California look for?

The top searched job categories for Filing Assistant jobs in California are:

What cities in California are hiring for Filing Assistant jobs?

Cities in California with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Temporary)

Dermalogica LLC

Carson, CA • Hybrid

$28/hr

Temporary

Posted 9 days ago

Job description

Administrative Assistant (Temporary)

Who We Are

Unilever Prestige consists of eight companies worldwide: Dermalogica, Murad, Living Proof, Hourglass, Garancia, Tatcha, Paulas Choice, and most recently K18.

Dermalogica is a global leader in the professional skin care industry. We are seeking an Administrative Assistant in a temporary capacity. This professional will report to the Senior General Counsel of Dermalogica with responsibilities to include:

  • Record keeping.

    • Maintain all records and files; send contracts out for signature; collect signed docs and file.

  • Assist in managing contractual relationships, renewals, terminations, and filing.

    • Distributor contracts and amendments.

    • Lease contracts, inquiries, and amendments.

    • Retailer and vendor contracts and amendments.

  • Ecommerce compliance:

    • Initial evaluation and continuous monitoring of authorized websites for compliance with all website requirements, including privacy notices, cookie notices, autorenewal requirements, and similar items.

  • Social media compliance, including music licensing.

  • Process all invoices for the department at both Dermalogica and K18, such as receiving, verifying invoices, tracking and recording purchase orders and submitting for payment processing.

EDUCATION and/or EXPERIENCE/SKILLS:

  • Bachelor's degree desirable

  • Successful experiences working in a corporate setting

  • Strong communication skills both written and verbal

  • Excellent organizational abilities with exceptional attention to detail

  • Proficient in Microsoft Office applications (Excel, Word, and Outlook)

  • Active listener who is service oriented

  • Strong interpersonal skills with a positive, pleasant and respectful demeanor

  • Demonstrated ability to handle sensitive, confidential, and proprietary business information with absolute discretion

  • Self-motivated

This position will be based out of the Dermalogica corporate headquarters in Carson, CA with applicable hybrid in-office work guidelines.

The expected hourly rate is $28.00 per hour.

Dermalogica is an equal opportunity employer committed to fostering an inclusive culture where all employees are valued, supported, and empowered to succeed.

Apply