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Filing Assistant Jobs in California (NOW HIRING)

Direct Counsel

IP Legal Assistant

San Jose, CA · Hybrid

$95K - $135K/yr

Maintain and organize case files (physical and electronic), ensuring accuracy and accessibility ... * Assist with deposition and trial preparation, including: * trial binders * exhibits * witness ...

Unitek Learning

Admissions Coordinator

Concord, CA

$21 - $28.75/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Concord, CA · On-site

$21 - $28.75/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What are popular job titles related to Filing Assistant jobs in California?

For Filing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in California look for?

The top searched job categories for Filing Assistant jobs in California are:

What cities in California are hiring for Filing Assistant jobs?

Cities in California with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Legal Assistant - Employment Wage & Hour Class Actions & PAGA

Wilshire Law Firm

Irvine, CA

$60K - $85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Wilshire Law Firm rating

6.7

Company rating: 6.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

30th of 34 rated law firms

Job description

Legal Assistant Wage & Hour Class Actions & PAGA
Wilshire Law Firm is an award-winning plaintiffs law firm with more than 18 years of experience representing individuals in Personal Injury, Employee Rights, and Consumer Class Action matters. Our team is united by three core values: Excellence, Teamwork, and Integrity.
The Opportunity
Join our Wage & Hour Class Action and PAGA team and help protect the rights of California workers.
As a Legal Assistant, you will work closely with attorneys and partners throughout every phase of complex employment litigation. This role is ideal for an experienced legal professional who can manage a high-volume caseload, stay ahead of critical deadlines, and provide dependable support in fast-moving class and representative actions.
What Youll Do
  • Support attorneys through all phases of Wage & Hour Class Action and PAGA litigation
  • Calendar and track court dates, filing deadlines, and case milestones
  • Prepare and finalize pleadings, motions, complaints, notices, and other documents for state and federal court filings
  • Assist with propounding and responding to written discovery
  • Communicate professionally with clients, experts, courts, and opposing counsel
  • Maintain accurate, organized, and up-to-date electronic case files
  • Assist with trial preparation and other case-related projects as needed
What Were Looking For
  • At least two years of Legal Assistant experience with an employment law firm
  • Experience supporting Wage & Hour Class Action and PAGA matters
  • Working knowledge of California employment law, court rules, and e-filing procedures
  • Familiarity with state and federal court filings
  • Strong calendaring, organizational, and case-management skills
  • Excellent written and verbal communication
  • Ability to work independently while contributing to a collaborative team
  • Meticulous attention to detail
  • Comfort working in a fast-paced, high-volume, paperless environment
  • Trial preparation experience strongly preferred
  • Minimum typing speed of 40 WPM
Compensation
  • $60,000-$85,000 annually depending on experience.
Benefits
  • Paid time off and paid holidays
  • Opportunitiesfor growth and advancement
  • Team outingsand sponsored events
  • Employee referral bonus program
  • Firm-paid Medical HMO with affordable upgrades
  • Low-cost Dental and Vision plans
  • Firm-paidLife and AD&D insurance
  • 401k
  • FSA (Flexible Spending Account)
  • EAP(Employee Assistance Program)
  • Pet Insurance

Strive for Excellence. Fight for Justice. Foster Unity.
Wilshire Law Firm celebrates being an equal employment opportunity provider to all people in accordance with all applicable laws. We are committed to providing reasonable accommodations to assist individuals with disabilities during the application process and to facilitate their performance of essential job functions throughout their employment.
Join Wilshire Law Firm
Los Angeles, Irvine, San Diego, Oakland, Sacramento, Riverside, Torrance

What Wilshire Law Firm employees say

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