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Filing Manager Jobs in California (NOW HIRING)

Dalton Corporation

FILE CLERK

National City, CA · On-site

$18 - $21/hr

Ensure accurate and timely filing of documents according to established procedures. * Periodically review files to ensure proper organization and adherence to file management policies. * Input and ...

Family Tree Farms

Trouble File Coordinator

Reedley, CA · On-site

This position will work closely with the Trouble File Manager and assist in maintaining accurate records, gathering documentation, coordinating communication across departments, and ensuring files ...

Accurate Inc

Admin Filing Clerk

Roseville, CA · On-site

$16.90/hr

ADMIN FILING CLERK IN ROSEVILLE, CA Accurate Personnel is hiring immediately for an Admin Filing ... Time Management Skills * Ability to Work Independently and as Part of a Team * Basic Computer ...

Cooley

IP US Filing Specialist (Late Filings)

San Diego, CA

$123K - $123K/yr

Manage incoming filing requests, tasks, including document preparation, and perform project work in accordance with established deadlines in the dedicated software platform * Analyze correspondence ...

Cooley

IP US Filing Specialist (Late Filings)

Palo Alto, CA

$136K - $136K/yr

Manage incoming filing requests, tasks, including document preparation, and perform project work in accordance with established deadlines in the dedicated software platform * Analyze correspondence ...

Cooley LLP

IP US Filing Specialist

Palo Alto, CA · On-site

Provide client support for portfolio management, including accommodating client-specific reporting ... filing IDSs, as well as reporting any IDS filed to the client Skills & Experience: Required:

Cooley

IP US Filing Specialist

San Francisco, CA

$90K - $131K/yr

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley LLP

IP US Filing Specialist

San Francisco, CA · On-site

Provide client support for portfolio management, including accommodating client-specific reporting ... filing IDSs, as well as reporting any IDS filed to the client Skills & Experience: Required:

Cooley LLP

IP US Filing Specialist

Palo Alto, CA

$90K - $131K/yr

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

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Filing Manager information

What is the 3 month rule for jobs?

The 3 month rule for a Filing Manager typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period allows employers to assess skills, accuracy, and reliability before confirming permanent employment or considering further training. It is common for job roles to have such trial periods to ensure suitability for the position.

What does a Filing Manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What does a file manager do?

A filing manager is responsible for organizing, maintaining, and retrieving physical or digital files within an organization. They ensure that documents are properly labeled, stored securely, and easily accessible, often using filing systems or management software. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a Filing Manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a Filing Manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What job makes $1,000,000 a year?

Filing managers typically do not earn $1,000,000 annually. High-earning roles that can reach this level include CEOs, investment bankers, and successful entrepreneurs, often requiring extensive experience, leadership skills, and significant responsibility. Such salaries are usually associated with executive positions or business ownership rather than standard managerial roles.

What manager jobs make the most money?

Among management roles, executive positions such as Chief Executive Officer (CEO), Chief Operating Officer (COO), and Chief Financial Officer (CFO) tend to have the highest salaries. Other high-paying management jobs include IT managers, engineering managers, and sales managers, especially in large organizations or specialized industries. Salaries often depend on experience, industry, and company size.
What are the most commonly searched types of Filing jobs in California? The most popular types of Filing jobs in California are:
What cities in California are hiring for Filing Manager jobs? Cities in California with the most Filing Manager job openings:
Filing Manager jobs near you
FILE CLERK

FILE CLERK

Dalton Corporation

National City, CA • On-site

$18 - $21/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

File Clerk

Dalton Motors SD - National City, CA 91950

Overview

Salary Range $18.00 - $21.00 Hourly Position Type Full Time Category Admin - Clerical

Description

Dalton Motors services Dalton Toyota National City, Dalton Hyundai National City and Dalton Subaru National City, and is located less than 20 minutes from most areas of San Diego. Founded in Guadalajara in 1945, Dalton Motors is a family owned and operated business with over 55 dealerships serving major manufacturers including Toyota, Hyundai, Subaru and others. They are continuing the legacy of Frank Motors, an automotive and community presence since 1965.

Dalton Motors Benefits:

  • Full Benefits 1st of the month after 60 days of employment including Health, Vision, & Dental Insurance
  • 401k plan
  • Paid vacation
  • Paid manufacturer product training
  • Employee Assistance Program
  • Employee vehicle purchase program
  • Advancement opportunities

Position summary: The File Clerk will be responsible for maintaining and organizing physical and digital files, ensuring efficient document management, and supporting various administrative tasks within the office.

Qualifications

Essential Duties and Responsibilities: The essential functions include, but are not limited to the following:

  • Organize and maintain physical and digital filing systems.
  • Sort, categorize, and label documents for easy retrieval.
  • Ensure accurate and timely filing of documents according to established procedures.
  • Periodically review files to ensure proper organization and adherence to file management policies.
  • Input and update information in databases, spreadsheets, and other electronic systems.
  • Verify data accuracy and completeness to maintain reliable records.
  • Maintain records of file activity, including tracking file movements, retrievals, and returns.
  • Assist in disposal or archiving of outdated or obsolete records as per company guidelines.
  • Retrieve requested files and documents promptly and accurately.
  • Assist team members and other departments in locating and accessing relevant information.
  • Provide general administrative support, including photocopying, scanning, faxing, and mail distribution.
  • Assist with other office tasks and projects as needed.

Minimum Qualifications:

  • High school diploma or equivalent
  • 1-2 years of prior experience as a file or administrative clerk preferred
  • Ability to prioritize tasks and manage time effectively
  • Excellent communication skills and interpersonal skills
  • Ability to maintain confidentiality of sensitive information
  • Adaptability and willingness to learn new tasks.

Preferred Qualifications:

  • Reynolds and Reynolds experience

At Dalton Motors, we believe that a diverse workforce is a strength to be celebrated. We value the unique contributions that you can bring to our team in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans' status, color, religion, disability, sexual orientation and beliefs.

Apply