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Filing Manager Jobs in California (NOW HIRING)

BD&J

File Clerk (Law Firm)

Los Angeles, CA

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

File Clerk Based in Los Angeles, BD&J is California's leading personal injury law firm. With over ... records management projects • Maintain confidentiality and handle all records in a HIPAA ...

Cooley LLP

IP US Filing Specialist

Palo Alto, CA · On-site

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley LLP

IP US Filing Specialist

San Francisco, CA

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley LLP

IP US Filing Specialist

San Diego, CA · On-site

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley

IP US Filing Specialist

Palo Alto, CA

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Cooley

IP US Filing Specialist

San Diego, CA · On-site

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

Skadden Arps

Senior E-Filing Clerk

Los Angeles, CA · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Notifies the Managing Law Clerks Manager promptly of any filing, vendor, or operational issues that may arise within the department. * Ability to communicate with various court personnel and vendors.

Cooley

IP US Filing Specialist

San Francisco, CA

$90K - $133K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • PTO

... or manager will provide direction on your schedule and any in-office expectations). Position Summary : The IP US Filing Specialist (USFS) provides full support to patent attorneys, agents, and ...

ACE Attorney Service

Court e-filing Clerk

Los Angeles, CA · On-site

$20 - $24/hr

  • Medical

  • Life

  • Retirement

Ability to manage multiple tasks efficiently in a fast-paced environment. * Strong customer service ... From first filing to final judgment, and every step in between, including appeals, you can count on ...

Stripe

Our indirect obligations and filing requirements continue to grow with the business, and we are ... Ability to manage multiple priorities with urgency and accuracy * Excellent communication and ...

Wondries Toyota

File Clerk

Alhambra, CA · On-site

$17/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Retrieve files and documents as requested by management. * Ensure all paperwork is complete and filed according to dealership procedures. * Assist with document retention and shredding of outdated ...

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Showing results 21-40

All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in California

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What cities in California are hiring for Filing Manager jobs?

Cities in California with the most Filing Manager job openings:

Filing Manager jobs near you

File Clerk (Law Firm)

BD&J

Los Angeles, CA

$20 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

File Clerk
Based in Los Angeles, BD&J is California’s leading personal injury law firm. With over $3 billion recovered for our clients, we are built on trust, dedication, and exceptional results. We are currently seeking a dependable and detail-oriented File Clerk to join our administrative team.

This is a great opportunity for someone looking to gain valuable experience in a professional office environment. The File Clerk will play a key role in helping maintain organization and ensure the secure handling of sensitive legal documents.

Responsibilities include:
• Organize and maintain physical and electronic case files
• Sort, label, scan, and file incoming mail and legal documents
• Retrieve and deliver files for attorneys, paralegals, and staff as needed
• Ensure all documents are accurately filed in the appropriate locations
• Assist with file audits and records management projects
• Maintain confidentiality and handle all records in a HIPAA-compliant manner
• Perform general clerical duties as assigned

Skills & Requirements:
• Previous office or clerical experience preferred (law firm experience a plus)
• Excellent attention to detail and organizational skills
• Ability to multitask and follow directions
• Comfortable working in a fast-paced, high-volume environment
• Basic computer skills and familiarity with scanning/file management software
• Punctual, dependable, and able to work both independently and with a team
• Bilingual (Spanish) is a plus

We offer an excellent compensation package including:
• Guaranteed Competitive pay plan
• Proficiency/performance bonus
• 401K
• 80 hours of vacation the first year of employment
• Paid Holidays
• Medical, dental, vision, and life insurance
• Supplemental insurance
• Opportunity for advancement

At BD&J, we have a clear vision: to be the place where a diverse mix of talented people want to come, stay, and do their best work. We pride ourselves on bringing the best results to our clients and know our company runs on the hard work and dedication of our passionate and creative employees.


BD&J is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


BD&J is an Equal Opportunity/Affirmative Action Employer dedicated to a policy of compliance with all federal, state, and local laws regarding nondiscrimination in employment. No questions included in our application process are intended to secure information to be used for unlawful purposes.


Consistent with the provisions of the Americans with Disabilities Act (ADA), applicants may request accommodations needed to participate in the application process.

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