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Filing Manager Jobs in California (NOW HIRING)

Haynes and Boone, LLP

File Clerk

Costa Mesa, CA · On-site

$18/hr

Maintains physical case files; * Retrieves requested materials from physical case files; * Bates ... Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney ...

FRANK MOTORS INC

FILE CLERK

National City, CA · On-site

$17 - $20.25/hr

Daily filing of deal related and accounting related filing, supporting three dealerships and used ... Photocopying. * May perform other duties as assigned by ownership, upper management, and/or ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$19 - $22.75/hr

Description Work where you personally know the managing attorney and have daily interaction with ... Responsibilities • Create new case files and ensure that the files (electronic and physical ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA

$22/hr

Work where you personally know the managing attorney and have daily interaction with the clients we ... Create new case files and ensure that the files (electronic and physical) remain organized and ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What cities in California are hiring for Filing Manager jobs?

Cities in California with the most Filing Manager job openings:

Filing Manager jobs near you

File Clerk

Haynes and Boone, LLP

Costa Mesa, CA • On-site

$18/hr

Part-time

Re-posted 11 days ago

Job description

This non-exempt employee is responsible for maintenance of physical case files. The assignments are administrative and clerical in nature and are non-billable.
Essential Duties
  • Maintains physical case files;
  • Retrieves requested materials from physical case files;
  • Bates labeling.

Other Duties
Performs other duties as assigned or needed.
Reporting Relationship
The File Clerk reports directly to the Office Administrator or appropriate HR representative.
Qualifications
Knowledge/Experience
The File Clerk must have a working knowledge of computers, legal software, legal documents, and physical files. The File Clerk is an entry level position. One to two years of law firm experience preferred.
Skills
The File Clerk must have excellent organizational skills; strong attention to detail; ability to work under pressure; ability to follow instructions; strong typing skills; and a willingness to learn software packages support by the Firm. Must have good verbal communication skills.
Education
High School Diploma or equivalent
Physical Demands
Must be able to move around the office up to 40% of the time to file, make copies, fax, etc. Remains stationary at least 60% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Often required to move documents or files weighing up to 15 lbs. Occasionally required to move documents or files weighing up to 30 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.
Working Conditions
Office environment with occasional overtime.
Salary Range:
The expected salary range for this position is $18.00-$18.00. Please note that the final offer amount may vary based on experience and skillset of the selected candidate.
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone's Orange County office serves the needs of California's premier technology industries and capitalizes on the West Coast's global access. We have vibrant practices in intellectual property (IP), in-bound Asian work, venture-funded corporate matters, and big-ticket litigation such as patent, securities, insurance coverage, and class action labor and employment matters. Our thriving economic community is home to an array of businesses, ranging from Fortune 500 companies to emerging technology ventures. Our expanded presence here heightens Haynes and Boone's coast-to-coast capabilities while giving clients the benefits of our growing geographic base. Most of our California-based lawyers have earned engineering or technical degrees in addition to law degrees, enhancing their understanding of the intricacies of IP. Our team members have been recognized in publications such as The Best Lawyers in America directory (Woodward/White, Inc.), Intellectual Asset Management (IAM) Patent 1000 (Globe White Page Ltd), and Managing IP Magazine (Euromoney Institutional Investor PLC). We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

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