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Filing Assistant Jobs in California (NOW HIRING)

Ascend

Administrative Assistant

San Rafael, CA

$24 - $25/hr

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

CHAMPION DODGE LLC

CONTRACTS CLERK

Downey, CA · On-site

$24 - $30/hr

Maintain filing * Assist finance Benefits * Medical Insurance * Dental Insurance * Vision Insurance * Life Insurance * Paid Vacation (after 1 year of employment) * Paid Sick time * 401(k) ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What are popular job titles related to Filing Assistant jobs in California?

For Filing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in California look for?

The top searched job categories for Filing Assistant jobs in California are:

What cities in California are hiring for Filing Assistant jobs?

Cities in California with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

CONTRACTS CLERK

Champion Dodge Chrysler Jeep Ram

Downey, CA • On-site

$20 - $25/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Job Title

Apply Job Type Full-time Description

Essential Job Functions
  • Verify the cost and transactions for each vehicle sale
  • Responsible for all aspects of posting sales and unwinds accurately and timely
  • Responsible for making sure deals are compliant with regulations, i.e. DMV/State of California/BOE
  • Reconcile accounting schedules relating to the car sale
  • Ensure all aspects of monetary instruments are collected in deal
  • Process / register all vehicle warranties and extended service contracts / reconcile all corresponding schedules
  • Month end reports and schedules
  • Maintain Heat Sheet (vehicle receivables)
  • Log returned contracts from financial institutions
  • Post funding notices from bank daily
  • Update and manage flooring log and CIT Log
  • Prepare overnight labels for CIT funding
  • Warranty cancellations; Process and cut checks
  • Maintain filing
  • Assist finance
Benefits
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Paid Vacation (after 1 year of employment)
  • Paid Sick time
  • 401(k)
Requirements
  • Automotive Dealer experience a MUST
  • Experience with CDK preferred
  • Must be familiar with all deal documents
  • Ability to calculate commission for sales compensation
  • Must be highly organized and experienced in handling high volumes of paperwork
  • Strong attention to detail and able to multi-task
  • Excellent follow-through skills
  • Ability to work in constantly busy atmosphere
  • Good attendance and punctuality required
  • Required occasional overtime
  • Performs other duties as assigned by manager
Other Skills / Abilities
  • Self-motivated; able to effectively prioritize tasks and organize schedule
  • Good interpersonal and oral communication
  • Must have good ethics including maintaining a neat work area
  • Ability to work well with fellow employees
  • Positive attitude

Salary Description $20.00 - $25.00 p/h

Apply