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Filing Assistant Jobs in California (NOW HIRING)

Unitek Learning

Admissions Coordinator

Hayward, CA

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

Unitek Learning

Admissions Coordinator

Hayward, CA · On-site

$22 - $30/hr

Handle front desk tasks including mail, photocopying, faxing, and filing. * Assist with campus events such as orientations, graduations, and student engagement activities. * Key Indicators of Success:

American Riviera Bank

Fair Banking Officer

Santa Barbara, CA · On-site

$73K - $100K/yr

Coordinate efforts with other departments to maintain and prepare the HMDA LAR for annual filing. * Assist Management in new product or service initiatives to ensure compliance with applicable laws ...

Apply Early

LHH US

Accounts Payable Specialist

North Highlands, CA

$24 - $28/hr

The role be responsible for the daily processing of accounts payable, coding, data entry, filing, assist with the month-end close, and give assistance with other projects and duties as assigned.

Apply Early

York Law, Llc

Legal Assistant

Sacramento, CA · On-site

$28.85 - $33.65/hr

File legal documents with the courts * Checking of tentative rulings * Arrange for court calls, Zoom appearances, client conference calls, etc. * Assist attorneys with state and federal electronic ...

American Riviera Bank

Fair Banking Officer

Santa Barbara, CA · On-site

$73K - $100K/yr

Coordinate efforts with other departments to maintain and prepare the HMDA LAR for annual filing. * Assist Management in new product or service initiatives to ensure compliance with applicable laws ...

Apply Early

Collins Electric

Marketing Assistant Temp

Stockton, CA · On-site

$18 - $22/hr

Organizing Sharepoint files. * Assist with event coordination such as managing marketing materials, help with packing materials, transporting, and organizing supplies. * Collect and Organize photos ...

York Law Corporation

Legal Assistant

Sacramento, CA · On-site

$28.85 - $33.65/hr

File legal documents with the courts * Checking of tentative rulings * Arrange for court calls, Zoom appearances, client conference calls, etc. * Assist attorneys with state and federal electronic ...

Collins Electric

Marketing Assistant Temp

Stockton, CA

$40K - $50K/yr

Organizing Sharepoint files. * Assist with event coordination such as managing marketing materials, help with packing materials, transporting, and organizing supplies. * Collect and Organize photos ...

Collins Electric

Marketing Assistant Temp

Stockton, CA · On-site

Organizing Sharepoint files. * Assist with event coordination such as managing marketing materials, help with packing materials, transporting, and organizing supplies. * Collect and Organize photos ...

York Law Corporation

Legal Assistant

Sacramento, CA · On-site

$28.85 - $33.65/hr

File legal documents with the courts * Checking of tentative rulings * Arrange for court calls, Zoom appearances, client conference calls, etc. * Assist attorneys with state and federal electronic ...

Apply Early

3VI

Administrative Assistant (Part-time)

San Ramon, CA · On-site

Salary: $25/hour Administrative Assistant (Part-Time) Location: San Ramon, CA (Hybrid) Schedule ... Perform document control activities including scanning, file conversion, formatting, PDF assembly ...

Dalton Corporation

FILE CLERK

National City, CA · On-site

$18 - $21/hr

Ensure accurate and timely filing of documents according to established procedures. * Periodically ... Retrieve requested files and documents promptly and accurately. * Assist team members and other ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in California? The most popular types of Filing jobs in California are:
What are popular job titles related to Filing Assistant jobs in California? For Filing Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in California look for? The top searched job categories for Filing Assistant jobs in California are:
What cities in California are hiring for Filing Assistant jobs? Cities in California with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of June 2026, with employment types broken down into 48% Full Time, 46% Part Time, 2% Temporary, and 4% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution.
Admissions Coordinator

Admissions Coordinator

Unitek Learning

Hayward, CA

$22 - $30/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 17 days ago

Job description

Company Description

As a leading healthcare education organization, Unitek Learning's family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

Job Description

The Admissions Coordinator is an essential member of the campus admissions team, supporting the successful onboarding of new students by ensuring accurate enrollment entry, document tracking, and a positive first impression for all visitors. This entry-level, campus-based role is ideal for someone who is detail-oriented, organized, and enjoys working in a fast-paced, student-facing environment.  The Admissions Coordinator will also provide front desk support. 

Job responsibilities:

  • Enter new student enrollments and status changes into the Student Information and Client Management Systems. 
  • Manage and track all enrollment documents (e.g., background checks, immunizations, proof of graduation, valid IDs) to ensure timely, complete student files. 
  • Proactively assist students in completing and submitting required documents. 
  • Serve as the primary contact for enrollment systems support (e.g., Complio, Enrollment Portal). 
  • Ensure enrollment documents meet admissions and compliance standards. 
  • Administer entrance assessments per established protocols, report on requirement status and test outcomes. 
  • Support Admissions with campus tours and prospective student visits. 
  • Provide front desk coverage: greet students/visitors, answer phones, and direct inquiries appropriately. 
  • Maintain a professional and welcoming reception area. 
  • Handle front desk tasks including mail, photocopying, faxing, and filing. 
  • Assist with campus events such as orientations, graduations, and student engagement activities. 
  • Key Indicators of Success: Meets or exceeds metrics for enrollment document processing. Collaborate effectively with Financial Aid, Registrars, and Academics to support onboarding. Maintains full adherence to FERPA and Unitek's admissions/compliance policies. 
  • Regular, in-person attendance up to 5 days per week on campus/on site is an essential function of this position.
  • The role requires on-site collaboration with students, faculty, and staff.
  • Perform other duties as assigned. 
Qualifications

Education, Experience, Knowledge, Skills and Abilities:

  • High school diploma required; some college preferred. 
  • Minimum 1 year of administrative, front desk, or customer service experience (education/admissions setting preferred). 
  • Excellent attention to detail, data accuracy, and time management. 
  • Professional, customer-focused communicator with strong integrity and work ethic. 
  • Tech-savvy with strong computer skills and ability to learn quickly. 
  • Flexible and adaptable in a changing environment. 
Additional Information

We Offer:

  • Medical, Dental and Vision starting the 1st of the month following 30 days of employment
  • 2 Weeks' starting Vacation per year.  Increasing based on years of service with company
  • 12 paid Holidays and 2 Floating Holiday
  • Company Paid Life Insurance at 1x's your annual salary
  • Leadership development and training for career advancement
  • Tuition assistance and Forgiveness for you and your family up to 100% depending on the program

Apply