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Filing Assistant Jobs in California (NOW HIRING)

Ascend

Administrative Assistant

San Rafael, CA · On-site

$24 - $25/hr

Maintain office filing system including vacancy files * Assist new residents with move-in procedure * Update and maintain applicant database * Organize and review files for accuracy * Assist with ...

Career Strategies

Administrative Assistant

Studio City, CA

$19.75 - $26.50/hr

Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files. * Assist management with contract routing, vendor proposals, and digital documentation during ...

New

CHAMPION DODGE LLC

CONTRACTS CLERK

Downey, CA · On-site

$24 - $30/hr

Maintain filing * Assist finance Benefits * Medical Insurance * Dental Insurance * Vision Insurance * Life Insurance * Paid Vacation (after 1 year of employment) * Paid Sick time * 401(k) ...

Direct Counsel

IP Legal Assistant

San Jose, CA · Hybrid

$95K - $135K/yr

Maintain and organize case files (physical and electronic), ensuring accuracy and accessibility ... * Assist with deposition and trial preparation, including: * trial binders * exhibits * witness ...

LHH US

Accounts Payable Specialist

Hayward, CA

$85K - $90K/yr

... filing - Assist on projects as assigned Qualifications: - Excellent Full Cyle Accounts Payable experience - Industry experience in the construction is required - Software experience with Vista ...

New

LHH US

Accounts Payable Specialist

Hayward, CA · On-site

$85K - $90K/yr

... filing - Assist on projects as assigned Qualifications: - Excellent Full Cyle Accounts Payable experience - Industry experience in the construction is required - Software experience with Vista ...

New

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in California?

The most popular types of Filing jobs in California are:

What are popular job titles related to Filing Assistant jobs in California?

For Filing Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in California look for?

The top searched job categories for Filing Assistant jobs in California are:

What cities in California are hiring for Filing Assistant jobs?

Cities in California with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Ascend

San Rafael, CA • On-site

$24 - $25/hr

Full-time

Medical, Dental, Vision

Re-posted 7 days ago

Choice Hotels rating

4.9

Company rating: 4.9 out of 10

Based on 97 frontline employees who took The Breakroom Quiz

91st of 109 rated hotels

Job description

Job Description – The Resident Administrator will primarily focus on assisting the Resident Manager supporting the properties with vacancy and recertification requirements in the support of audit preparation or reduction of vacancies. The Resident Administrator will also work with tenants resolving issues and executing on special requests. The successful Resident Administrator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Resident Administrator include the following: 
 
Responsibilities:
  • Provide day-to-day assistance at properties 
  • Collect rent and serve late notices 
  • Ensure proper annual resident recertification procedure
  • Maintain office filing system including vacancy files
  • Assist new residents with move-in procedure
  • Update and maintain applicant database
  • Organize and review files for accuracy
  • Assist with vacancy and recertification files at the properties 
  • Coordinate, publicize, and calendar events for the properties
  • Meet regularly with supervisor to address any issues
Position Requirements 
  • Bilingual - Spanish and English
  • 1 years of previous administrative experience with knowledge of California landlord/tenant law and Fair Housing a real plus! 
  • Proficient in Microsoft Word, Excel, and Outlook. 
  • Professional, reliable, flexible and have a positive, can-do attitude. 
  • Excellent attention to detail with strong customer service skills and ability to prioritize 
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects. 
  • Strong interest in real estate and non-profits!
 
Education 
  • High School diploma required; Associates degree preferred.
Benefits 
  • PST, Medical, Dental, Vision, and Commuter
Compensation
  • $24 - $25/hrly

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