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Filing Assistant Jobs in Illinois (NOW HIRING)

RONDS

行政专员

Mundelein, IL · On-site

... filing - Assist with meeting scheduling, travel arrangements, and follow-up tasks - Maintain CRM records, customer information, and internal files - Support sales and customer meetings as needed ...

USA Clinics Group

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

USA Clinics Group

Accounting Clerk

Northbrook, IL

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

TrustBank

Senior Loan Operations Specialist

Olney, IL · On-site

$58K - $80K/yr

Review loan maintenance requests for accuracy and policy compliance. * Assist in preparing collateral release documentation and paid loan file reviews. * Support loan imaging, document retention, and ...

TRUSTBANK

Senior Loan Operations Specialist

Olney, IL · On-site +1

$58K - $80K/yr

Review loan maintenance requests for accuracy and policy compliance. Assist in preparing collateral release documentation and paid loan file reviews. Support loan imaging, document retention, and ...

Cooley LLP

Litigation Case Assistant

Chicago, IL · On-site

$33K - $35K/yr

Litigation Case Assistant Cooley is seeking a Litigation Case Assistant. Position summary ... Categorize and maintain files in chronological, numerical, and subject matter order to meet ...

Cooley

Litigation Case Assistant

Chicago, IL · On-site

$33K - $35K/yr

Litigation Case Assistant Cooley is seeking a Litigation Case Assistant. Position summary ... Categorize and maintain files in chronological, numerical, and subject matter order to meet ...

Addison Group

IP Legal Assistant

Chicago, IL · On-site

$75K - $95K/yr

Job Title: IP Legal Assistant Industry: Legal Services Location: Chicago, IL Assignment Type ... Prepare, review, and file patent and trademark applications, renewals, and prosecution documents ...

Addison Group

IP Legal Assistant

Chicago, IL · On-site

$75K - $95K/yr

Job Title: IP Legal Assistant Industry: Legal Services Location: Chicago, IL Assignment Type ... Prepare, review, and file patent and trademark applications, renewals, and prosecution documents ...

Anderson, Rasor & Partners, LLP

Be Seen First

Litigation Legal Assistant

Chicago, IL · On-site

$60K - $90K/yr

Maintain organized electronic and physical matter files. * Assist attorneys with timely time entry, billing requirements and related administrative responsibilities. * Coordinate with the firm ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Illinois?

The most popular types of Filing jobs in Illinois are:

What are popular job titles related to Filing Assistant jobs in Illinois?

For Filing Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Illinois look for?

The top searched job categories for Filing Assistant jobs in Illinois are:

What cities in Illinois are hiring for Filing Assistant jobs?

Cities in Illinois with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Senior Litigation Paralegal

The O'Neil Search Group

Chicago, IL

Full-time

Re-posted yesterday

Job description

Experienced Senior Litigation Paralegal needed at a top global law firm's Chicago office.

Minimum of seven years' experience performing traditional litigation paralegal functions

Proficiency using LexisNexis, Westlaw, BloombergLaw required


Responsibilities:

* Assists attorneys in all stages of complex litigation matters


* Creates, implements and supervises all elements of litigation case management systems, including file management (electronic and hard copy), case calendaring, discovery-related tasks and trial activities


* Oversee the document reviews (setup, coordination of hot doc binders, preparation of privilege logs, conduct searches as needed, etc.)


* Assist with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating with outside entities to gather information or support upcoming depositions, trials and arbitrations


* Understands mechanics of e-filing


* Assist with preparation of state and federal court filings in coordination with Managing Attorney's Office, including coordination of service copies, delivery of documents to Court, preparation of litigation books and other specific document preparation as required by the specific Court or Judge


* Mentor, train and facilitate work assignments to junior paralegals


* Leverage experience to proactively manage workflow and communicate effectively with attorneys and senior staff


* Perform other duties as assigned




ONeil Search Group logo

About ONeil Search Group

Sourced by ZipRecruiter

Since 1989, The ONeil Search Group has been trusted by the nation’s top tier law firms, financial corporations, mid-sized and specialty boutiques to provide capable, professional employees. With over 50 years of combined experience, our search consultants bring an abundance of connections, intelligence and acumen to their jobs. Furthermore, at The ONeil Search Group, we use a team approach. We share resources and advice so that our clients and our applicants get the best of everything we have to offer. Our dedication and commitment to your satisfaction has earned us an excellent reputation in the recruiting, legal and financial communities. Whether you are an applicant or a client, the ONeil Search team is devoted to fulfilling your unique, specific needs.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

NY, US

Year founded

1989

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