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Filing Assistant Jobs in Illinois (NOW HIRING)

Standard Heating & Cooling

Be Seen First

Administrative Assistant

Peoria, IL · On-site

$18 - $20/hr

Scanning and electronic filing. * Assist with general administrative and accounting duties as needed. Qualifications * Proficiency with Microsoft Excel and Microsoft Office. * Strong attention to ...

RONDS

行政专员

Mundelein, IL · On-site

... filing - Assist with meeting scheduling, travel arrangements, and follow-up tasks - Maintain CRM records, customer information, and internal files - Support sales and customer meetings as needed ...

USA Clinics Group

Accounting Clerk

Northbrook, IL

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

USA Clinics Group

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

USA Clinics Group

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

TRUSTBANK

Senior Loan Operations Specialist

Olney, IL · On-site +1

$58K - $80K/yr

Review loan maintenance requests for accuracy and policy compliance. Assist in preparing collateral release documentation and paid loan file reviews. Support loan imaging, document retention, and ...

TrustBank

Senior Loan Operations Specialist

Olney, IL · On-site

Review loan maintenance requests for accuracy and policy compliance. * Assist in preparing collateral release documentation and paid loan file reviews. * Support loan imaging, document retention, and ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Illinois?

The most popular types of Filing jobs in Illinois are:

What are popular job titles related to Filing Assistant jobs in Illinois?

For Filing Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Illinois look for?

The top searched job categories for Filing Assistant jobs in Illinois are:

What cities in Illinois are hiring for Filing Assistant jobs?

Cities in Illinois with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Illinois as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Standard Heating & Cooling

Peoria, IL • On-site

$18 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

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Job description

Administrative Assistant
Standard Heating & Cooling | Peoria, IL

Position Summary

Standard Heating & Cooling is seeking a detail-oriented Administrative Assistant to join our growing team. This role is responsible for supporting our office and field personnel while helping deliver exceptional service to our customers. This is a fast-paced environment and being able to multitask is required.

Location: Peoria, IL

Schedule: Monday - Friday 7am - 4pm

Responsibilities

  • Answering incoming phone calls from clients.
  • Issuing purchase orders.
  • Create work order tickets.
  • Assist with scheduling of residential maintenances.
  • Assist with renewing and billing maintenance contracts.
  • Scanning and electronic filing.
  • Assist with general administrative and accounting duties as needed.

Qualifications

  • Proficiency with Microsoft Excel and Microsoft Office.
  • Strong attention to detail and excellent organizational skills.
  • Ability to prioritize multiple tasks and meet deadlines.
  • Excellent communication and customer service skills.
  • Strong mathematical and problem-solving abilities.
  • Ability to work independently while contributing to a collaborative team.
  • Experience in the construction, HVAC, or service industry is a plus.

Preferred Skills

  • Familiarity with document management and electronic invoice processing.
  • Comfortable working in a fast-paced environment with changing priorities.
  • Ability to identify discrepancies and resolve issues efficiently.

Benefits

  • Competitive pay based on experience
  • Health, dental, vision, and life insurance
  • Short term and long term disability
  • 401(k) with company match
  • Paid time off and holidays
  • Ongoing training and professional development
  • Stable, full-time employment with a family-owned company that has served Central Illinois for more than 85 years.