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Filing Assistant Jobs in Freeport, IL (NOW HIRING)

InsCipher

Tax Associate

Rockford, IL · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Sevita

Nursing Assistant

Rockford, IL · On-site

$20.58/hr

Nursing Assistant $20.58 per hour Do you want a job where you can make a difference in people ... Keep portable files up-to-date * Answer the Nursing station phone; receive and transcribe phone ...

FHN

CLINICAL LABORATORY ASSISTANT (CLA)

Freeport, IL · On-site

$16.20 - $26.73/hr

Maintain competency in current procedures and gain competency for new methods implemented. * Assist in administrative office tasks including filing, scanning, and storage of laboratory documents.

Renewal Rehab

Physical Therapist Assistant - PT

Rockford, IL · On-site

$28 - $37/hr

Must be a licensed Physical Therapist Assistant to apply Employment Type: Part-Time Setting: SNF ... Immigration support for H1B candidates, including transfers and new filings * Additional benefits ...

SSM Health

Certified Medical Assistant

Monroe, WI · On-site

$16 - $20.75/hr

... filing. * Performs basic materials management functions to include ordering and stocking of ... Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA) * Or

SSM Health

Certified Medical Assistant

Monroe, WI · On-site

$16 - $20.75/hr

... filing. * Performs basic materials management functions to include ordering and stocking of ... Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA) * Or

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What cities near Freeport, IL are hiring for Filing Assistant jobs? Cities near Freeport, IL with the most Filing Assistant job openings:
Filing Assistant jobs near you
Administrative Assistant - Trust Operations

Administrative Assistant - Trust Operations

UNION Savings BANK

Freeport, IL • On-site

Full-time

Posted 10 days ago

Job description

Position Summary

Responsible for a variety of department operations duties and support functions in the Trust Department. Assists Trust Officers with various duties related to their client relationships and clerical related functions. This role ensures accurate account administration, high‑quality client service, and efficient investment and operational processes.

KEY RESPONSIBILITES:

  • Assumes responsibility for the effective performance of all assigned operational and support functions.
  • Opens and sorts incoming mail.
  • Maintains account administrative files
  • Sorts, copies and distributes reports, documents, and files.
  • Assist with special projects as assigned.
  • Detail oriented with accuracy required for all tasks.
  • High level of confidentiality required.
  • Able to read and understand legal documents.
  • Fiduciary Portfolio Support: Assist trust officers with investment portfolio administration for trust, agency, and retirement accounts. Monitor cash balances, investment targets, pending trades, and allocation requirements.
  • Trust Administration Assistance: Support daily account administration including distributions, contributions, openings, closings, and maintenance.
  • Trust Operations Responsibilities: Process cash movements, security settlements, corporate actions, income postings, and other operational transactions.
  • Compliance & Risk Management: Follow fiduciary regulations, internal policies, and operational controls.
  • Client Service & Communication: Provide professional and timely service to clients, beneficiaries, advisors, and internal partners.


QUALIFICATIONS:

Education & Experience

High school diploma and an associate’s degree preferred and/or three years of clerical/administrative experience or related work experience; or the equivalent combination of education and experience.

COMPETENCIES:

  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.
  • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules activities with other team members for the betterment of the department and bank.