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Filing Assistant Jobs in Freeport, IL (NOW HIRING)

InsCipher

Tax Associate

Rockford, IL · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Rockford, IL · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

SSM Health

Certified Medical Assistant

Monroe, WI · On-site

$16 - $20.75/hr

... filing. * Performs basic materials management functions to include ordering and stocking of ... Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA) * Or

SSM Health

Certified Medical Assistant

Monroe, WI · On-site

$16 - $20.75/hr

... filing. * Performs basic materials management functions to include ordering and stocking of ... Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA) * Or

SSM Health

Certified Medical Assistant

Monroe, WI · On-site

$16 - $20.75/hr

... filing. * Performs basic materials management functions to include ordering and stocking of ... Certified Medical Assistant (CMA) - American Association of Medical Assistants (AAMA) * Or

Mercyhealth

Laboratory Assistant

Rockford, IL · On-site

$20.59 - $30.88/hr

Maintain competency in current procedures and gain competency for new methods implemented. * Assist in administrative office tasks including filing, scanning, and storage of laboratory documents.

KLONDIKE CHEESE COMPANY

Production Assistant

Monroe, WI · On-site

$15 - $19.50/hr

The Production Assistant is responsible for supporting the daily administrative and operational ... Compiles, posts, summarizes, maintains, and files a variety of production, purchasing, and ...

KLONDIKE CHEESE COMPANY

Production Assistant

Monroe, WI · On-site

$15 - $19.50/hr

The Production Assistant is responsible for supporting the daily administrative and operational ... Compiles, posts, summarizes, maintains, and files a variety of production, purchasing, and ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What job categories do people searching Filing Assistant jobs in Freeport, IL look for? The top searched job categories for Filing Assistant jobs in Freeport, IL are:
What cities near Freeport, IL are hiring for Filing Assistant jobs? Cities near Freeport, IL with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Freeport, IL as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Program Assistant

Easter Seals Metropolitan Chicago

Rockford, IL • On-site

$15 - $17.77/hr

Full-time

Re-posted 21 days ago

Job description

Job Type
Full-time
Description
EMBRACING ABILITIES. EXPANDING POSSIBILITIES.
At Easterseals Serving Chicagoland and Greater Rockford (ECR), we are committed to two-often interconnecting pillars of work: early learning and disability. Through these pillars, we transform the lives of early learners and individuals of all abilities through access to expert educational, family, and community support. As an affiliate of America's largest nonprofit health care organization, we have proudly served the communities and families of Chicagoland and Greater Rockford since 1936.
For more information about our organization, please visit us online at www.eastersealschicago.org.
The Program Assistant provides comprehensive administrative, programmatic, and operational support. This role is essential to ensuring efficient program operations, high-quality service delivery, and compliance with funder and agency requirements.
The Program Assistant works collaboratively with program leadership, parent educators, doulas, and community partners to support intake processes, data tracking, event coordination, outreach efforts, and documentation. The position requires strong organization, attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.
This position is based at our Easterseals Rockford location, 303 N. Main St., Suite 511, Rockford, IL 61101.
CORE RESPONSIBILITIES:
1. Program Operations & Administrative Support
  • Provide day-to-day administrative support for TFS
  • Maintain organized and compliant program records, files, and documentation
  • Prepare forms, reports, presentations, and program materials as requested
  • Support communication with staff and families (phone, email, scheduling)
  • Assist with calendar coordination, meeting preparation, and follow-up tasks
  • other duties as assigned

2. Intake, Data Tracking & Compliance
  • Assist with intake packet preparation
  • Maintain referral logs, participant records, and audit-ready documentation
  • Support data entry and reporting (iGrow, Visit Tracker reporting, etc.)
  • Assist with filing and file reviews using program tools (e.g., PAT file review tools)
  • Prepare materials and documentation for audits and funder reviews

3. Supplies, Purchasing & Inventory
  • Order, track, and organize program and office supplies using procurement systems (e.g., Microix)
  • Maintain inventory of program materials (intake packets, binders, outreach items, etc.)
  • Assemble and distribute intake bags, newborn kits, and program supplies

4. Event & Group Coordination
  • Support planning and execution of program events, groups, and outreach activities
  • Coordinate logistics, including:
    • Registration and attendance tracking
    • Food and supply ordering
    • Room setup and materials preparation
  • Assist with holiday programs, family events, and community engagement activities

5. Program Materials & Documentation Development
  • Create participant binders, program packets, and educational materials
  • Assist with the development of:
    • Infographics and reports
    • Surveys and data collection tools
    • Newsletters and communication materials
  • Ensure all materials are accurate, up-to-date, and aligned with program requirements

6. Outreach & Community Engagement Support
  • Assist with preparation for community events, resource fairs, and outreach initiatives
  • Organize outreach materials, giveaways, and informational resources
  • Support tracking of community contacts, referrals, and engagement efforts

7. Team & Staff Support
  • Provide administrative and operational support to:
    • Program Manager
    • Supervisors
    • Doulas and Parent Educators
  • Assist with staff training coordination and registration (as needed)
  • Support onboarding tasks such as preparing materials and files for new staff

8. Confidentiality & Compliance
  • Maintain strict confidentiality of all client, staff, and program information
  • Ensure documentation and processes comply with:
    • Agency policies
    • HIPAA requirements
    • IDHS, MIECHV, and Start Early

Requirements
Education/Certification:
  • High School Diploma or GED.

Experience:
  • 1-3 years of administrative or program support experience
  • Experience in social services, healthcare, education, or nonprofit preferred

Skills/Abilities:
  • Strong organizational and time management skills
  • Ability to manage multiple tasks and priorities simultaneously
  • High attention to detail and accuracy
  • Strong written and verbal communication skills
  • Ability to work both independently and collaboratively
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Comfort working with databases and reporting systems.

ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.
Salary Description
$15 - $17.77/Hourly

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