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Filing Assistant Jobs in Fox Lake, IL (NOW HIRING)

... filing - Assist with meeting scheduling, travel arrangements, and follow-up tasks - Maintain CRM records, customer information, and internal files - Support sales and customer meetings as needed ...

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

Accounting Clerk

Northbrook, IL · On-site

$24 - $27/hr

Handle accounts payable tasks: vendor invoices and disbursement filing, A/P invoice matching & filing * Assist with GL accounts, month end close, journal entries * Code documents that require ...

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

Maintain organized resident, leasing, and property management files and records. * Maintain property waiting lists and assist with creating and updating applicant and resident files. * Assist ...

Office Assistant

Northbrook, IL · On-site

$17.25 - $22.50/hr

Office Assistant The Office Assistant is responsible and accountable for the maintenance of health ... In this capacity, the employee organizes and maintains a system of health files, patient payments ...

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This position involves managing calendars, preparing documents, handling client communications, and supporting both corporate and court filings. Reporting to senior staff and attorneys, the assistant ...

Accounting Assistant

Schaumburg, IL

$19.25 - $25/hr

Support financial audits and tax filing preparation. * Assist the corporate team with ad-hoc projects and special assignments as needed. * Maintain accurate and organized financial records in ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What job categories do people searching Filing Assistant jobs in Fox Lake, IL look for?

The top searched job categories for Filing Assistant jobs in Fox Lake, IL are:

What cities near Fox Lake, IL are hiring for Filing Assistant jobs?

Cities near Fox Lake, IL with the most Filing Assistant job openings:

行政专员

Mundelein, IL • On-site

Other

Posted 16 days ago


Job description

Administrative & Marketing Coordinator

Location: San Jose, CA

Work Type: Full-time, on-site

Key Responsibilities

- Provide daily administrative and operational support

- Draft and edit emails, business documents, presentations, and marketing content

- Support social media, events, trade shows, and other marketing activities

- Coordinate contracts, NDAs, quotations, signatures, and document filing

- Assist with meeting scheduling, travel arrangements, and follow-up tasks

- Maintain CRM records, customer information, and internal files

- Support sales and customer meetings as needed

Qualifications

- Strong written and verbal communication skills in English; Mandarin is preferred

- Excellent organization, attention to detail, and follow-through

- Proficient in Microsoft Office, Google Workspace, and PowerPoint

- Experience in administration, marketing, sales support, or contract coordination

- Able to manage multiple priorities in a fast-paced environment

- Must be available to work on-site in San Jose


Work directly with the Vice President and gain hands-on experience across executive support, marketing, sales operations, and business development.

Join one of the first 10 U.S. team members in a fast-growing Silicon Valley industrial AI startup.

Take ownership, make a real impact, and grow with the company.

Excellent long-term career development opportunities based on your performance and interests