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Filing Assistant Jobs in Illinois (NOW HIRING)

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

Maintain proper filing of documents received for processing within contract compliance. Prepare files for shredding and in accordance with IDHS guidelines. Assist staff with retrieving documents as ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL

$28K - $30K/yr

Maintain proper filing of documents received for processing within contract compliance. Prepare files for shredding and in accordance with IDHS guidelines. Assist staff with retrieving documents as ...

YWCA Metropolitan Chicago

File Clerk

Addison, IL · On-site

$28K - $30K/yr

Maintain proper filing of documents received for processing within contract compliance. Prepare files for shredding and in accordance with IDHS guidelines. Assist staff with retrieving documents as ...

Urbana School District 116

Attendance Secretary

Urbana, IL · On-site

$19.25 - $19.65/hr

... and filing. * Assist other staff with phone calls to parents/guardians regarding their child's absence from school. * Enter student demographic data into the computer system after student ...

Cna

Executive Assistant

Chicago, IL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

CNA

Executive Assistant

Chicago, IL · On-site

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

CNA

Executive Assistant

Chicago, IL · On-site

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Smart Resources, Inc

Recruiting Coordinator

Oak Brook, IL · On-site

$20.25 - $27/hr

... client files Assist in the preparation, distribution and filing of requests for proposals (RFP's) and applicable quarterly reports as they apply to specific clients Run Monday morning reports in ...

Heyl Royster

Docket Clerk/File Clerk

Edwardsville, IL · On-site

$15.50 - $20/hr

This position will assist with docket responsibilities. In this capacity you will spend your time independently processing electronic documents, including incoming mail, court filings, emails and ...

Compass Group

ADMINISTRATIVE ASSISTANT

Chicago, IL · On-site

$24.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

Compass Group

ADMINISTRATIVE ASSISTANT

Jacksonville, IL · On-site

$25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Cna

Corporate Paralegal

Chicago, IL · Hybrid

$47K - $78K/yr

The Chicago Corporate Office for CNA Insurance is looking for an experienced Paralegal with insurance experience to assist with regulatory filings, research and general corporate matters. Essential ...

New

First Eagle Bank

Portfolio Manager

Hanover Park, IL · On-site

$48.08 - $67.31/hr

Update loan files * Assist in preparation of Watch Report, Board Reports and other reporting as needed * Work with Loan Operations and Deposit Operations to resolve client issues * Fund draw requests

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Illinois? The most popular types of Filing jobs in Illinois are:
What are popular job titles related to Filing Assistant jobs in Illinois? For Filing Assistant jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Illinois look for? The top searched job categories for Filing Assistant jobs in Illinois are:
What cities in Illinois are hiring for Filing Assistant jobs? Cities in Illinois with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Illinois as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
File Clerk

File Clerk

YWCA Metropolitan Chicago

Addison, IL • On-site

$28K - $30K/yr

Full-time

Re-posted 3 days ago

Job description

Description:

POSITION TITLE: File Clerk

SALARY RANGE: $28K-$30K STATUS: Non-Exempt, FT GRADE: 3

DEPT: Early Childhood Services PROGRAM: Early Childhood Financial Empowerment Service REPORTS TO: Early Childhood Financial Empowerment Services Coordinator SUPERVISES: N/A


SUMMARY: The file clerk oversees all records for the Child Care Assistance Program (CCAP). The file clerk will receive, record, and distribute client and provider documents. The file clerk also performs light clerical duties as required.

COLLABORATES WITH: Director of Early Childhood Services; ECFES Manager; ECFES Supervisors; Eligibility Specialists and other office staff and volunteers.

ESSENTIAL RESPONSIBILITIES:

File Management: Manage the record keeping process electronically for the Child Care Assistance Program. Maintain proper filing of documents received for processing within contract compliance. Prepare files for shredding and in accordance with IDHS guidelines. Assist staff with retrieving documents as requested.

Clerical Duties: Accurately perform a variety of clerical duties including being back up for opening and processing mail, copying, faxing, filing, printing, scanning and data entry. Correspond with clients and providers via email regarding general questions, case status, payments, and document generation.

Data Entry: Enter childcare provider payment certificates in an accurate timely manner within contract compliance. Report issues with provider payments: including entering supplements and submitting overrides. Notating information in the childcare management system when issues occur. Research and gather documentation for payment audits.

OTHER DUTIES AS ASSIGNED: Other duties outside of the responsibilities of the position may be assigned, whether for a project, special needs task or other assignment.

QUALIFICATIONS: The position requires well-developed organizational, problem-solving skills, and a high attention to detail. Interactions with others require well-developed writing/oral communication skills. Must be a proactive self-starter with a demonstrated ability to work independently and to handle multiple assignments and tasks. A general knowledge of standard office practices and procedures is required, ability to communicate in a courteous, and professional manner are integral to the position.

EDUCATION REQUIRED: High School diploma or GED is required, some College classes.

CERTIFICATION(s) REQUIRED: N/A

WORK ENVIRONMENT: The work environment includes offices. The noise level is usually moderate. Movement requirements include walking, stopping, or kneeling. The employee must occasionally relocate and move boxes or equipment that weighs up to sixty (40) pounds. Communication needs include seeing, hearing and speaking. The position may require kneeling, carrying heavy objects or standing while working on a specific task. The incumbent will work alone and with others. Reasonable accommodation will be made for an incumbent to meet the essentials responsibilities of the position.

WORK SCHEDULE: Monday- Friday 8am-4pm. Schedule can vary depending on the needs of the agency

Requirements: