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Filing Assistant Jobs in Utica, NY (NOW HIRING)

RCIL

Compliance Administrative Assistant

Utica, NY · On-site

$19.23/hr

Maintain organized and accurate filing systems, both electronic and paper, for compliance ... * Assist in preparing for conferences, workshops, or meetings; attend and take minutes as ...

Staffworks CNY

Administrative Assistant

Rome, NY · On-site

$15 - $17/hr

Administrative Assistant Work Schedule: M-F 8am-5pm with an occasional Saturday if needed. Pay: $15 ... Duties will consist of answering calls, scanning and filing paperwork, and data entry. May be ...

Bonadio

Seasonal Administrative Assistant

Utica, NY · On-site

$21 - $23/hr

Responsibilities * Assist with the processing of tax returns, extensions, estimates, notices, etc ... Paper and electronic filing of client information; maintenance of filing systems * Coordinate ...

Helio Health

Administrative Assistant

Utica, NY · On-site

$20 - $22/hr

The Administrative Assistant will work on a Full-Time basis, out of our Insights Residental and ... Ensure proper filing of various documentation to enable efficient and accurate reporting for ...

Helio Health

Administrative Assistant

Utica, NY · On-site

$20 - $22/hr

To support the mission of Helio Health, theAdministrative Assistant will provide general ... Ensure proper filing of various documentation to enable efficient and accurate reporting for ...

Tidal Basin Holdco, LLC

Payroll Assistant

Utica, NY · On-site

Our company is seeking a temporary part time Payroll Assistant for approximately 20-25 hours per ... Administrative tasks including completion of unemployment claims, filing, data entry in Paylocity ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are popular job titles related to Filing Assistant jobs in Utica, NY?

For Filing Assistant jobs in Utica, NY, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Utica, NY look for?

The top searched job categories for Filing Assistant jobs in Utica, NY are:

What cities near Utica, NY are hiring for Filing Assistant jobs?

Cities near Utica, NY with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Utica, NY as of August 2026, with employment types broken down into 75% Full Time, and 25% Contract. Highlights an 100% In-person job distribution.

Compliance Administrative Assistant

RCIL

Utica, NY • On-site

$19.23/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 5 days ago

Job description

Starting Pay Rate: $34,998.60 annually ($19.23 per hour) 

35 Hour work Week

Benefits:  

  • PTO – vacation (16-24 days a year based on longevity) Sick leave 12 days a year, and 13 paid holidays.
  • Ability to work a 4-day schedule after 6 months on the job. Multiple work schedules available.
  • Wellness program with the ability to earn an additional 3 PTO days a year.
  • 401K with up to 10% employer investment.
  • Heavily subsidized Health Insurance with co-pays. 
  • Vision and Dental insurance.
  • Flexible Spending Accounts-Medical and Dependent Care.
  • Monthly contribution towards dependent care. (to offset childcare costs)
  • Company paid Life Insurance and Identity theft protection. (LifeLock)
  • Employee Assistance Program.
  • Family Medical Leave, Paid Family Leave, Military Leave, Bereavement Leave, Jury Duty Leave, Bone Marrow and Blood Donation Leave, Voting Time Leave, Election Leave, and Leaves for Crime Victims and Domestic Violence Victims. 
  • Employees may be eligible for the federal Public Service Loan Forgiveness program to have student loans forgiven.
  • Free covered parking. 
  • Additional benefits available. 

Job Duties:

The successful candidate will be expected to:

  • Compile data to create a variety of documents in Microsoft Office. 
  • Prepare, proofread, and format compliance report, correspondence, and presentations.
  • Maintain organized and accurate filing systems, both electronic and paper, for compliance documentation. Maintain compliance related logs, spreadsheets, and database.
  • Complete initial and monthly exclusion checks and complete necessary follow-up on any potential matches.
  • Distribute and track Compliance training for Independent Contractors.
  • Assists Compliance staff with daily mail, letters, setting up meetings, return of messages, and filing.
  • Assist in preparing for conferences, workshops, or meetings; attend and take minutes as requested.
  • Order all office supplies for the Compliance Department.
  • Complete, distribute and follow-up on program surveys.
  • Complete record requests and other legal requests as directed.  

Education:

  • Accredited Business School Certificate or associate degree preferred. High School Diploma or equivalent required.  

Knowledge, Skills & Abilities: 

  • Office machines such as fax, copier, and printer.
  • Excellent organizational skills and reliability.
  • Proficient in Microsoft Office.
  • Excellent oral and written communication, and flexibility.
  • Strong interpersonal and customer service skills required. 

Travel Required: No

Location: Utica, NY 

RCIL is a civil rights organization that offers individuals with disabilities a wide range of independent living and advocacy services through the numerous programs we manage.

RCIL is an equal opportunity employer and it is the policy of RCIL not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

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