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Filing Assistant Jobs in Buffalo, NY (NOW HIRING)

Linde

Administrative Assistant - Facilities

Tonawanda, NY

$17.25 - $23/hr

Maintain safety-related documentation, manuals, training records, and compliance files. * Assist with administration of contractor safety requirements and site safety programs. * Prepare and maintain ...

Grider Support Services LLC

Medical Assistant

Buffalo, NY · On-site

$18 - $22/hr

Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing ...

Premier Health Partners PC

Medical Assistant

Buffalo, NY · On-site

$18 - $21/hr

Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing ...

SERVPRO

Administrative Assistant

Tonawanda, NY · On-site

$18/hr

Administrative Assistant Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

IICRC

Administrative Assistant

Tonawanda, NY · On-site

$18/hr

Administrative Assistant Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Linde

Administrative Assistant - Facilities

Tonawanda, NY · On-site

$25 - $32/hr

Maintain safety-related documentation, manuals, training records, and compliance files. * Assist with administration of contractor safety requirements and site safety programs. * Prepare and maintain ...

Empire State

Administrative Assistant, WNY

Buffalo, NY · On-site

$17.50 - $23.50/hr

Administrative Assistant Applicants MUST submit a cover letter with resume to be considered. This ... Maintaining filing system; set up meetings and make appointments; answer telephone; copying ...

Empire State

Administrative Assistant, WNY

Buffalo, NY · On-site

$17.50 - $23.50/hr

The Administrative Assistant will provide support for the WNY Project Management staff; assist the ... Maintaining filing system; set up meetings and make appointments; answer telephone; copying ...

Orville's

Administrative Assistant

Lancaster, NY · On-site

$17.25 - $23.25/hr

Administrative Assistant Position Summary : Assist department members with administrative tasks such as filing, accounting procedures, data entry, etc. Position Accountabilities : • Perform daily ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Buffalo, NY?

The most popular types of Filing jobs in Buffalo, NY are:

What are popular job titles related to Filing Assistant jobs in Buffalo, NY?

For Filing Assistant jobs in Buffalo, NY, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Buffalo, NY look for?

The top searched job categories for Filing Assistant jobs in Buffalo, NY are:

What cities near Buffalo, NY are hiring for Filing Assistant jobs?

Cities near Buffalo, NY with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 21% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant - Facilities

Tonawanda, NY

Linde Group
IT Services • 11 - 50 employees
Learn more about Linde Groupexternal

$17.25 - $23/hr

Full-time

Posted 5 days ago

Job description

  • Under limited supervision, provides administrative,operational, and facilities support for the Linde Technology Center. Serves asa key point of contact for employees, vendors, contractors, and visitors whileensuring efficient office operations and supporting facility-related processes.
  • Serve as a central point of contact for Help desk requests inquiries through in-person, phone, and email communications.
  • Coordinate general office operations, including conference room scheduling, office moves, mail distribution, office supply management, and document retention.
  • Maintain organizational information, directories, emergency contact lists, communication boards, and other site resources.
  • Support employee-related administrative activities and distribute company communications as needed.
  • Receive, track, and coordinate facility service requests through work order management systems.
    Maintain facility records, equipment information, preventive maintenance schedules, and related documentation.
    Generate reports for management as needed
  • Process purchase orders and invoices in accordance with company procedures.
  • Review documentation for accuracy and completeness and coordinate resolution of discrepancies with vendors and internal stakeholders.
  • Maintain purchasing and payment records and respond to vendor inquiries regarding orders and payments.
  • Support onboarding and maintenance of vendor information, ensuring required documentation is collected and retained.
  • Assist with administration of service agreements, contract renewals, and related records.
  • Maintain vendor, contract, insurance, and compliance documentation.
  • Coordinate mail, shipping, postage, and related site services activities.
  • Maintain required records, authorizations, and reconciliations associated with postal and shipping operations.
  • Support site resource management, including office equipment, facility supplies, and company vehicles.
  • Maintain safety-related documentation, manuals, training records, and compliance files.
  • Assist with administration of contractor safety requirements and site safety programs.
  • Prepare and maintain recurring operational, facility, and administrative reports.
  • Ensure accurate recordkeeping and document retention in accordance with company policies and regulatory requirements.
  • Support audits, inspections, and information requests as needed.

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