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Filing Assistant Jobs in Jasper, AL (NOW HIRING)

Landscape Workshop

Controller

Birmingham, AL · On-site

Prepare quarterly off-road fuel rebate filings. * Assist with quarterly BA incentive reporting. * Manage industry-required licenses and certifications, including researching requirements for existing ...

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Horizon Point Marketing

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications: * Strong organizational and ...

Alphabe Insight Inc

Office Assistant

Birmingham, AL · On-site

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications * Strong organizational and ...

Limitless East Marketing

Office Assistant

Birmingham, AL

$15.75 - $20.50/hr

Organize files, records, and office documentation * Assist with scheduling and calendar management * Support internal departments with operational tasks Qualifications * Strong organizational and ...

4P Consulting Inc

Assistant Concierge

Birmingham, AL

Contract Communication Desk Assistant The Contract Communication Desk Assistant is responsible for ... Organize and maintain files and records for easy retrieval. Prepare reports, correspondence, and ...

4P Consulting Inc

Assistant Concierge

Birmingham, AL · On-site

Contract Communication Desk Assistant The Contract Communication Desk Assistant is responsible for ... Organize and maintain files and records for easy retrieval. Prepare reports, correspondence, and ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What job categories do people searching Filing Assistant jobs in Jasper, AL look for?

The top searched job categories for Filing Assistant jobs in Jasper, AL are:

What cities near Jasper, AL are hiring for Filing Assistant jobs?

Cities near Jasper, AL with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Jasper, AL as of August 2026, with employment types broken down into 90% Full Time, 5% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Legal Administrative Assistant

Wilson Elser - Business & Legal Professionals

Birmingham, AL • Hybrid

Full-time

Posted 25 days ago

Job description

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Birmingham Office.

This position offers a flexible, hybrid working arrangement.

The Position

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

Key Responsibilities:

  • Provide support and administrative assistance to attorneys and colleagues
  • Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
  • Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
  • File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
  • Communicate with court personnel regarding procedures, rules, and deadlines.
  • Manage incoming mail, notices, and document distribution.
  • Maintain electronic and client files within the document management system
  • Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
  • Enter attorney time and assist with billing support, client budgets, and billing inquires
  • Prepare expense reports and assist with travel arrangements
  • Manage vendor invoices, reimbursements and check requests.
  • Assist with client billing inquiries, budgets, appeals and collections
  • Support additional projects operational initiatives as needed

Qualifications: 

  • High school Diploma or equivalent required
  • 5+ years of administrative experience, preferably within a law firm or litigation environment
  • Familiarity with legal terminology, document formatting and court procedures
  • Experience with electronic filing systems preferred
  • Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
  • Strong organizational skills with the ability to manage multiple deadlines
  • Ability to maintain strict confidentiality
  • Comfortable working in an in-office/hybrid environment

Apply