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Filing Assistant Jobs (NOW HIRING)

Cousins Properties

Administrative Assistant

Atlanta, GA

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Addison Group

Filing Office Assistant

Springfield, VA · On-site

$18 - $18.50/hr

Filing Office Assistant Industry : Distribution / Logistics Location (City, State) : Springfield, VA Assignment Type : Contract | 6-Month Assignment with Potential Extension Pay: $18.00 - $18.50 per ...

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Above and Beyond Talent Acquisition, Inc

Be Seen First

Administrative Assistant

Middleton, MA · On-site

$20 - $21/hr

Administrative Assistant Location: Middleton, MA Duration: 06 Month Contract Status: Onsite ... Basic computer proficiency, including Google Workspace and file management systems * Ability to ...

MarineMax

Receptionist & F&I Asst

Danvers, MA · On-site

$16.75 - $21.25/hr

They will also maintain product files on all inventory and offer support in various areas within ... KEY TASKS: * Assist with receptionist area * Meet & Greet customers * Answer telephone and gives ...

Addison Group

Filing Office Assistant

Springfield, VA · On-site

$18 - $18.50/hr

Filing Office Assistant Industry : Distribution / Logistics Location (City, State) : Springfield, VA Assignment Type : Contract | 6-Month Assignment with Potential Extension Pay: $18.00 - $18.50 per ...

Cousins Properties

Administrative Assistant

Atlanta, GA · On-site

$17.25 - $23.25/hr

Maintain tenant and administrative filing system and assures all documents are properly filed. * Assist security to provide building access for contractors. * Maintains the contractor/vendor list.

Morrow County

Human Resource Assistant

Heppner, OR

$37K - $47K/yr

Perform department's administrative duties such as managing correspondence, processing invoices, purchasing supplies, and filing. Assist with organizing employee events, recognition programs, and ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
More about Filing Assistant jobs
What cities are hiring for Filing Assistant jobs? Cities with the most Filing Assistant job openings:
What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
What states have the most Filing Assistant jobs? States with the most job openings for Filing Assistant jobs include:
What job categories do people searching Filing Assistant jobs look for? The top searched job categories for Filing Assistant jobs are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of May 2026, with employment types broken down into 94% Full Time, 2% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.
Part-Time Commercial Real Estate Office Assistant / Fill-In Reception

Part-Time Commercial Real Estate Office Assistant / Fill-In Reception

Pollack Investments

Mesa, AZ • On-site

$35K - $37K/yr

Part-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Summary

Commercial real estate office experience is strongly preferred. Candidates with only residential real estate, apartment leasing, retail customer service, or general receptionist experience may not be a fit unless they have handled real estate documents, tenants, property management, leases, COIs, CAMs, vendors, or broker/admin support.

Prior real estate office experience is required.

Key Responsibilities

  • Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments
  • Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders
  • Arrange flower deliveries, holiday decorations, and gift orders
  • Maintain organized filing systems for leases, bank statements, and payable invoices
  • Serve as backup to the front desk receptionist
  • Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing
  • Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filing
  • Assist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems
  • Provide general data entry support in MRI as needed

Requirements

  • Real estate office experience — REQUIRED
  • Familiarity with MRI property management software preferred
  • Strong organizational and time management skills
  • Proficient with Microsoft Office and general office equipment
  • Reliable, professional, and able to handle confidential information
  • Ability to multitask in a fast-paced environment