ZipRecruiter

Log In

1

Filing Assistant Jobs (NOW HIRING)

Addison Group

Filing Clerk

San Antonio, TX · On-site

$16 - $18/hr

Filing Clerk Location: San Antonio, TX Assignment Type: Contract Industry: Automotive Pay: $16-$18 ... Enter and update information in internal databases and tracking systems. * Assist with scanning ...

Patenaude & Felix, APC

Office Assistant

Canonsburg, PA · On-site

$18 - $19/hr

Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...

Patenaude & Felix APC

Office Assistant

Canonsburg, PA · On-site

$15.50 - $20.25/hr

Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...

PATENAUDE & FELIX, APC

Office Assistant

Canonsburg, PA · On-site

$15.50 - $20.25/hr

Coordinating electronic filing * Assist with general office support tasks Requirements: * Must be 18 years of age or older. * Basic computer and office equipment skills * Organized and detail ...

Kranz Consulting

Staff Accountant

San Francisco, CA · On-site

$70 - $95/hr

Annual 1099 filing * Assist with credit card reporting and employee expenses review * Assist with bank/credit card reconciliations * Assist with month-end close with GL reconciliations * Assist with ...

Kranz Consulting

Staff Accountant

San Francisco, CA · On-site

$75K - $95K/yr

Annual 1099 filing * Assist with credit card reporting and employee expenses review * Assist with bank/credit card reconciliations * Assist with month-end close with GL reconciliations * Assist with ...

previous pagenext page

Showing results 21-40

All JobsBusiness JobsBusiness Services JobsBusiness Specialist JobsFiling Assistant Jobs

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
More about Filing Assistant jobs

What cities are hiring for Filing Assistant jobs?

Cities with the most Filing Assistant job openings:

What are the most commonly searched types of Filing jobs?

The most popular types of Filing jobs are:

What states have the most Filing Assistant jobs?

States with the most job openings for Filing Assistant jobs include:

What job categories do people searching Filing Assistant jobs look for?

The top searched job categories for Filing Assistant jobs are:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Funxion Whie Glove Service llc

Miami, FL • On-site

$33K - $40K/yr

Full-time

PTO

Re-posted 26 days ago

Job description

Administrative Assistant (Operations Support)

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.
Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English.
Key Responsibilities

Receiving Department Support

  • Assist with receiving documentation, data entry, and recordkeeping
  • Coordinate paperwork related to inbound shipments and inventory
  • Communicate with internal teams regarding receiving status and updates
Office & Quoting Support

  • Assist the Office Manager with preparing and organizing customer quotes
  • Enter pricing, services, and client information accurately
  • Maintain organized records of quotes, approvals, and client requests
Billing & Administrative Support

  • Support the billing department with invoice preparation, data verification, and filing
  • Assist with payment tracking, documentation, and client correspondence as needed
  • Maintain accurate and organized administrative and financial records
General Administrative Duties

  • Answer phones and respond to emails professionally
  • Schedule appointments and coordinate internal communications
  • Assist with special projects and operational tasks as needed
  • Ensure confidentiality and accuracy in all documentation
Qualifications

  • Fluent in English (written and verbal) – required

  • High school diploma or equivalent; Associate’s degree a plus
  • 2+ years of experience in an administrative or office support role
  • Strong organizational skills and attention to detail
  • Ability to multitask and support multiple departments
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Comfortable learning internal systems and processes (Magaya experience a plus)
  • Strong professionalism, reliability, and work ethic
  • Experience in logistics, warehousing, or service-based environments is a plus
Benefits

  • Paid time off and company holidays
  • Opportunities for growth and skill development
  • Supportive, team-oriented work environment