Maintain organized electronic and paper files, including email correspondence and document filing. * Assist with hearing, application, mediation, and trial preparation, including preparing materials ...
Maintain organized electronic and paper files, including email correspondence and document filing. * Assist with hearing, application, mediation, and trial preparation, including preparing materials ...
File Room Clerk
Sherwood Park, AB · On-site
Coordinate with external agencies and service providers regarding records destruction, shredding services, and file management inquiries * Assist in evaluating records management systems and ...
File Room Clerk
Sherwood Park, AB · On-site
Coordinate with external agencies and service providers regarding records destruction, shredding services, and file management inquiries * Assist in evaluating records management systems and ...
Receptionist
Cold Lake, AB · On-site
Organize and keep up to date and maintain office records and files. * Assist in the review of documents, reports, and correspondence prepared for executive or management signatures for format ...
Receptionist
Cold Lake, AB · On-site
Organize and keep up to date and maintain office records and files. * Assist in the review of documents, reports, and correspondence prepared for executive or management signatures for format ...
Legal Assistant
Calgary, AB · Hybrid
This full-time permanent legal assistant role will provide support to lawyers in our Employment ... Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and ...
Legal Assistant
Calgary, AB · Hybrid
This full-time permanent legal assistant role will provide support to lawyers in our Employment ... Prepare, compile, serve and file documents for court tribunals, arbitration/mediation and ...
File and Time Management * Managing files including: opening new files, maintaining large and ... Legal Assistant diploma or college certificate in office administration or Information ...
File and Time Management * Managing files including: opening new files, maintaining large and ... Legal Assistant diploma or college certificate in office administration or Information ...
File and Time Management * Managing files including: opening new files, maintaining large and ... Legal Assistant diploma or college certificate in office administration or Information ...
File and Time Management * Managing files including: opening new files, maintaining large and ... Legal Assistant diploma or college certificate in office administration or Information ...
Legal Assistant
Edmonton, AB · On-site
Liaise with lawyers on projects and electronic discovery files. * Interact with outside entities (i ... Responsible for mentoring other legal assistants and providing guidance where needed. * General ...
Quick apply
Legal Assistant
Edmonton, AB · On-site
Liaise with lawyers on projects and electronic discovery files. * Interact with outside entities (i ... Responsible for mentoring other legal assistants and providing guidance where needed. * General ...
Legal Assistant
Edmonton, AB · On-site
Liaise with lawyers on projects and electronic discovery files. Interact with outside entities (i.e ... Responsible for mentoring other legal assistants and providing guidance where needed. General ...
Quick apply
Legal Assistant
Edmonton, AB · On-site
Liaise with lawyers on projects and electronic discovery files. Interact with outside entities (i.e ... Responsible for mentoring other legal assistants and providing guidance where needed. General ...
... and file pleadings Conduct internal conflict searches and respond to audit inquiries Manage and ... Assistant program You exhibit attention to detail and are committed to producing accurate, high ...
... and file pleadings Conduct internal conflict searches and respond to audit inquiries Manage and ... Assistant program You exhibit attention to detail and are committed to producing accurate, high ...
... lending files Coordinate with clients, realtors, lenders, opposing counsel, land titles offices ... Legal Administrative Assistant Diploma A minimum of three to five years' experience supporting a ...
... lending files Coordinate with clients, realtors, lenders, opposing counsel, land titles offices ... Legal Administrative Assistant Diploma A minimum of three to five years' experience supporting a ...
Prepare detailed notices, reports, and packages for all necessary parties, entering complete file ... Respond to daily inquiries from lawyers, legal assistants, and clients * Other duties as assigned ...
Quick apply
Prepare detailed notices, reports, and packages for all necessary parties, entering complete file ... Respond to daily inquiries from lawyers, legal assistants, and clients * Other duties as assigned ...
Perform clerical functions such as filing, preparing correspondence, and answering phone calls. * Assist in developing, implementing, and maintaining processes and procedures within the team.
Perform clerical functions such as filing, preparing correspondence, and answering phone calls. * Assist in developing, implementing, and maintaining processes and procedures within the team.
Open and close client files while adhering to process requirements for new file intake and file ... Legal Assistant diploma from an accredited college * A minimum of four (4) years of legal assistant ...
Open and close client files while adhering to process requirements for new file intake and file ... Legal Assistant diploma from an accredited college * A minimum of four (4) years of legal assistant ...
Pharmacy Assistant
Calgary, AB · On-site
CA$15.50 - CA$25.94/hr
The Pharmacy Assistant reports directly to the Pharmacy Manager, while also working under the ... Ensure appropriate patient record file maintenance by adhering to scanning and storage policies and ...
Quick apply
Pharmacy Assistant
Calgary, AB · On-site
CA$15.50 - CA$25.94/hr
The Pharmacy Assistant reports directly to the Pharmacy Manager, while also working under the ... Ensure appropriate patient record file maintenance by adhering to scanning and storage policies and ...
Commercial Legal Assistant
Edmonton, AB · On-site
Corporate Commercial Legal Assistant - Edmonton ABOUT OGILVIE LLP Ogilvie was built in 1920 on a ... Open, draft, review and prepare files; including commercial contracts, lease agreements, share ...
Commercial Legal Assistant
Edmonton, AB · On-site
Corporate Commercial Legal Assistant - Edmonton ABOUT OGILVIE LLP Ogilvie was built in 1920 on a ... Open, draft, review and prepare files; including commercial contracts, lease agreements, share ...
Provide proactive day-to-day administrative and file-management support. Use initiative and sound ... Legal Administrative Assistant Diploma from a recognized post-secondary institution. A minimum of ...
Provide proactive day-to-day administrative and file-management support. Use initiative and sound ... Legal Administrative Assistant Diploma from a recognized post-secondary institution. A minimum of ...
Key Responsibilities Prepare, review, and file trademark, copyright, and patent applications and ... to IP matters. Assist lawyers with due diligence, portfolio audits, enforcement matters, and ...
Key Responsibilities Prepare, review, and file trademark, copyright, and patent applications and ... to IP matters. Assist lawyers with due diligence, portfolio audits, enforcement matters, and ...
Legal Assistant (Intermediate to Senior)
Edmonton, AB · On-site +1
Oversee file and matter management, including the bring-forward system for tracking critical ... Completion of a recognized legal support program (Legal Assistant, Law Clerk, or Paralegal ...
Legal Assistant (Intermediate to Senior)
Edmonton, AB · On-site +1
Oversee file and matter management, including the bring-forward system for tracking critical ... Completion of a recognized legal support program (Legal Assistant, Law Clerk, or Paralegal ...
Position Summary The Administrative Assistant provides administrative and operational support to ... Process, scan, file, and route documents to appropriate staff, teams, and mailboxes. * Maintain ...
New
Quick apply
Position Summary The Administrative Assistant provides administrative and operational support to ... Process, scan, file, and route documents to appropriate staff, teams, and mailboxes. * Maintain ...
New
Operations Assistant
$40K - $50K/yr
Perform general office duties to support efficient department operations, including filing ... Learn and assist with basic material tracking and inventory view functions within the ERP system.
Operations Assistant
$40K - $50K/yr
Perform general office duties to support efficient department operations, including filing ... Learn and assist with basic material tracking and inventory view functions within the ERP system.
Filing Assistant information
What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?
To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.
What is a filing assistant?
Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are some common challenges filing assistants face, and how can they effectively manage them?
Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Alberta? For Filing Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Alberta look for? The top searched job categories for Filing Assistant jobs in Alberta are:
What cities in Alberta are hiring for Filing Assistant jobs? Cities in Alberta with the most Filing Assistant job openings:
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Medical, Dental, Vision, Life, Retirement, PTO
Re-posted 24 days ago
Job description
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC's Top Employers for 2026. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
We are seeking a Litigation Legal Assistant to join our Litigation and Insolvency group in our Calgary office. The successful candidate is an enthusiastic and hardworking team player, regular working hours for this role are Monday - Friday, 8:30am - 4:30pm.
Standard Responsibilities
- Prepare, draft, edit, format, and proofread legal correspondence, pleadings, court documents, and other litigation and insolvency materials.
- Monitor and maintain limitation dates, court deadlines, bring-forward reminders, and other critical dates.
- Maintain organized electronic and paper files, including email correspondence and document filing.
- Assist with hearing, application, mediation, and trial preparation, including preparing materials and coordinating logistics.
- Communicate with clients, courts, opposing counsel, process servers, and other parties as directed.
- Manage incoming and outgoing mail, client calls, and general inquiries in a professional manner.
- Enter lawyer time, assist with billing, prepare pre-bills and invoices, and complete expense reports.
- Provide overflow support to lawyers, legal assistants, and other team members as required.
- Perform other administrative and legal assistant duties as assigned.
Qualifications
- Legal Administrative Assistant certification from an accredited institution.
- Minimum of 3 years of experience as a Litigation Legal Administrative Assistant.
- Experience with insolvency matters is required.
- Strong knowledge of general litigation rules, procedures, and court filing requirements.
- Familiarity with Court of King's Bench, Commercial List, and Court of Appeal systems, procedures, and rules.
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong attention to detail, accuracy, organization, and time-management skills.
- Ability to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
- Professional communication skills, with the ability to build positive working relationships with clients, lawyers, and team members.
- Proactive, accountable, and collaborative approach, with the ability to work independently when required.
In addition to competitive compensation, we offer a variety of benefits, including:
- Health Benefits: extended health, dental, vision, out of country, life, ad&d
- Lifestyle Benefit: reimbursement for purchases from a pre-approved list, including memberships and gym equipment
- Paid Parental Leave top up
- Education Reimbursement: We are committed to growth and development, and our educational reimbursement policy provides opportunity for our staff to expand on their knowledge in the legal field
- Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
- Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
- Fun Environment: annual year end party, happy hours, staff appreciation week and many other social events
- Awards: long-term service and bonus vacation awards
If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.
While we thank all applicants for their interest in Lawson Lundell LLP, only those selected for an interview will be contacted. No phone calls, please.