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Filing Assistant Jobs in Alberta (NOW HIRING)

Bird Construction

Project Assistant

Calgary, AB · On-site

Project Assistant The Project Assistant is accountable for assisting with documentations, day-to ... Maintain organized project files in accordance with company's Project File Structure. * Attend ...

Recruitment Partners

Executive Assistant

Calgary, AB

$70K - $95K/yr

Maintain organized records, files, and communications within SharePoint and internal systems * Collaborate with other Executive Assistant to ensure smooth flow of requests and workload management

Avanath

The Administrative Assistant must understand the importance of providing outstanding customer ... Keep resident files current and distribute company or community-issued notices efficiently.

Bird Construction

Project Assistant

Edmonton, AB · On-site

Project Assistant The Project Administrator is accountable for assisting with documentations ... Maintain organized project files in accordance with company's Project File Structure. * Attend ...

Bayshore HealthCare

Pharmacy Assistant

Edmonton, AB

The assistant may also be required to assist with dispensing activities, manage inventory levels ... Maintains pharmacy records including prescription filing and documenting required information on ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are popular job titles related to Filing Assistant jobs in Alberta? For Filing Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Alberta look for? The top searched job categories for Filing Assistant jobs in Alberta are:
What cities in Alberta are hiring for Filing Assistant jobs? Cities in Alberta with the most Filing Assistant job openings:
Filing Assistant jobs near you
Administrative Assistant - Senior

Administrative Assistant - Senior

Fuze HR Solutions Inc.

Edmonton, AB

Contractor

Posted 12 days ago

Job description

Contract & Grant Coordinator (Administrative Support)
Location: Edmonton, AB (Onsite)
Work Schedule: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)
Hours: 36.25 hours/week (7.25 hours/day)
Contract Length: Up to 12 months (extension possible)
Start: TBD

Position Overview
Our client is seeking a Contract & Grant Coordinator to provide administrative support for contract and grant administration, procurement activities, and general office operations. This role requires a highly organized professional who can manage documentation, maintain accurate records, coordinate approvals, and support financial and reporting processes while ensuring compliance with established policies and procedures.

Key Responsibilities
  • Prepare, review, track, and maintain contracts, agreements, and related documentation.
  • Support procurement processes and contract administration.
  • Maintain financial, statistical, and administrative records.
  • Track contracts and reports using Microsoft Excel.
  • Proofread and format Word documents.
  • Coordinate approvals, signatures, and document control.
  • Monitor contract deadlines and maintain tracking systems.
  • Respond to inquiries from internal and external stakeholders.
  • Support invoicing, accounts receivable, reporting, and compliance activities.
  • Organize and maintain electronic and paper filing systems.
  • Coordinate meetings, prepare agendas, and record meeting minutes.
  • Perform general administrative duties including copying, scanning, filing, and records management.
  • Assist with departmental projects and continuous improvement initiatives.
Required Qualifications
  • High school diploma or equivalent.
  • Minimum 3 years of relevant administrative experience in a similar role.
  • Minimum 3 years of experience:
    • Proofreading and formatting documents using Microsoft Word.
    • Maintaining paper and electronic filing systems.
    • Using printers, scanners, and photocopiers.
    • Using Microsoft Outlook (email, calendar, and task management).
    • Working with Microsoft Excel for tracking and reporting.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • High attention to detail and accuracy.
  • Strong customer service and relationship-building skills.
  • Proficiency with Microsoft 365 applications.
Preferred Qualifications
  • Post-secondary education in Office Administration or a related field.
  • Experience coordinating contract documentation.
  • Experience reviewing and validating vendor invoices.
  • Experience with Microsoft SharePoint.
  • Experience supporting childcare grant funding programs in Alberta.
  • Strong meeting coordination and minute-taking experience.
Additional Information
  • Fully onsite position in Edmonton.
  • Office equipment and workspace provided.
  • Criminal record check required prior to start

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