ZipRecruiter

Log In

1

Filing Assistant Jobs in Alberta (NOW HIRING)

Ksb

Administrative Assistant

Fort Mcmurray, AB

Administrative Assistant KSB GIW, Inc. Job Title : Administrative Assistant Department: Fort ... Maintains hard copy and electronic filing systems * Maintains an adequate inventory of office ...

Bird Construction

Project Assistant

Calgary, AB · On-site

Project Assistant The Project Assistant is accountable for assisting with documentations, day-to ... Maintain organized project files in accordance with company's Project File Structure. * Attend ...

Canadian Natural

Surface Land Student

Calgary, AB · On-site

Ensure data integrity/maintenance of surface files * Assist with capital projects and understand the role of surface land in acquiring wells and facilities * Assist with procedure review and updating

Bird Construction

Project Assistant

Edmonton, AB

Project Assistant The Project Assistant is accountable for assisting with documentations, day-to ... Maintain organized project files in accordance with company's Project File Structure. * Attend ...

Canadian Natural

Surface Land Student

Calgary, AB · On-site

Ensure data integrity/maintenance of surface files * Assist with capital projects and understand the role of surface land in acquiring wells and facilities * Assist with procedure review and updating

SAIT

Research Assistant

Calgary, AB · On-site

CA$22.27 - CA$27.89/hr

The assistant will collaborate closely with imaging scientists, engineers, sonographers, and ... Prepare files for manufacturing, including mold design, tolerancing, and assembly planning. 3D ...

Bird Construction

Project Assistant

Edmonton, AB · On-site

Project Assistant The Project Administrator is accountable for assisting with documentations ... Maintain organized project files in accordance with company's Project File Structure. * Attend ...

Bayshore HealthCare

Pharmacy Assistant

Edmonton, AB · On-site

The assistant may also be required to assist with dispensing activities, manage inventory levels ... Maintains pharmacy records including prescription filing and documenting required information on ...

previous pagenext page

Showing results 21-40

All JobsFiling JobsFiling Assistant JobsFiling Assistant Jobs in Alberta

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Alberta?

The most popular types of Filing jobs in Alberta are:

What are popular job titles related to Filing Assistant jobs in Alberta?

For Filing Assistant jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Alberta look for?

The top searched job categories for Filing Assistant jobs in Alberta are:

What cities in Alberta are hiring for Filing Assistant jobs?

Cities in Alberta with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Urban Legal Recruitment Inc.

Calgary, AB • On-site

Full-time

Medical, PTO

This job post has expired 2 days ago. Applications are no longer accepted.

Job description

Our valued client, a well-established boutique law firm, is seeking an experienced Immigration Legal Assistant to join its Calgary office.


The firm has a close-knit team of approximately 15 to 20 professionals, with offices in Calgary and Vancouver. Its practice encompasses corporate, commercial, immigration, employment and litigation law.


The firm takes pride in serving businesses, families and individuals with diligence and professionalism. It values an entrepreneurial mindset, a diverse and inclusive team, and a supportive culture where employees are encouraged to learn, grow and feel empowered in their roles.


This opportunity will appeal to an experienced Legal Assistant who enjoys continuous learning, takes pride in delivering exceptional client service and thrives in a collaborative, fast-paced environment.


Position Summary


The successful candidate will provide comprehensive administrative and file-management support to the firm’s immigration practice. This role requires exceptional organization, accuracy and discretion, as well as the ability to communicate with clients in a professional, patient and compassionate manner.


Key Responsibilities


Responsibilities will include:


  • Preparing, reviewing and organizing immigration applications, forms and supporting documentation;
  • Communicating with clients to obtain information and required documents;
  • Maintaining accurate and well-organized electronic and physical files;
  • Monitoring application requirements, deadlines and important dates;
  • Drafting and formatting correspondence, forms and other legal documents;
  • Assisting with submissions to Immigration, Refugees and Citizenship Canada and other applicable government bodies;
  • Coordinating appointments, meetings and lawyer calendars;
  • Managing incoming correspondence and following up on outstanding matters;
  • Assisting with time entry, billing and general administrative duties; and
  • Providing additional support to lawyers and other team members as required.


Qualifications and Experience


The ideal candidate will have:


  • At least three years of experience working as a Legal Assistant within a law firm;
  • Previous experience supporting an immigration law practice;
  • A Legal Assistant diploma or an equivalent combination of education and experience;
  • Familiarity with Canadian immigration terminology, forms and application processes;
  • Excellent written and verbal communication skills;
  • Exceptional attention to detail and organizational abilities;
  • Strong document-production and proofreading skills;
  • The ability to manage multiple priorities and meet time-sensitive deadlines;
  • Confidence working independently while remaining a collaborative team member;
  • Sound judgment and the ability to handle highly confidential information with discretion;
  • A professional, client-focused and compassionate approach; and
  • Strong proficiency with Microsoft Office and legal document or practice-management systems.


Compensation and Benefits


The firm offers a competitive compensation package along with:


  • A comprehensive benefits package, including family coverage;
  • An additional health and wellness spending account;
  • Three weeks of vacation to start;
  • An RRSP matching program;
  • Three paid flex days per year;
  • Access to the building’s tenant fitness facility for only $20 per month;
  • A collegial and supportive working environment; and
  • Meaningful opportunities for professional development and continued learning.


Work Arrangement


This is a fully in-office position in downtown Calgary.


Interested candidates are invited to apply through LinkedIn or by emailing their Resume in confidence to shona@urbanlegal.ca


We thank all applicants for their interest; however, only those selected for an interview will be contacted.


Apply