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Filing Assistant Jobs in Alberta (NOW HIRING)

Lawson Lundell

Litigation Legal Assistant

Calgary, AB · On-site

File court documents in accordance with Court of King's Bench and Court of Appeal rules and ... Enter lawyer's time, assist with billing, and prepare expense reports. * Provide overflow support ...

Clydeco

Legal Assistant

Calgary, AB · Hybrid

Opening/closing files, filing (both paper and electronic), tracking and organizing case files ... Legal Assistant Certification from an accredited institution or the equivalent. * Minimum of 3 to 5 ...

Dominion Pharmacy Calgary Inc

Pharmacy Assistant

Calgary, AB · On-site

CA$15.50 - CA$25.94/hr

The Pharmacy Assistant reports directly to the Pharmacy Manager, while also working under the ... Ensure appropriate patient record file maintenance by adhering to scanning and storage policies and ...

Kaizen Automotive Group

Finance Assistant

Calgary, AB

CA$36K - CA$48K/yr

Overview Position Summary The Finance Assistant supports the dealership's Finance & Insurance (F&I ... Review deal files for accuracy and completeness before submission for funding. * Communicate with ...

Metis Nation of Alberta

Assistant Manager

Calgary, AB · On-site

Ensuring each client FDM file is closed upon completion of the client training. * Assisting the ... * Assist in providing client services, client assessment and case management where there is a gap ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are popular job titles related to Filing Assistant jobs in Alberta? For Filing Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Alberta look for? The top searched job categories for Filing Assistant jobs in Alberta are:
What cities in Alberta are hiring for Filing Assistant jobs? Cities in Alberta with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Alberta as of May 2026, with employment types broken down into 1% Locum Tenens, 93% Full Time, 2% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Administrative Assistant / Legal Assistant Child Protection

Lawson Lundell

Calgary, AB • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Job description

Salary:

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BCs Top Employers for 2026. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Our firm has a well-established litigation practice in Yellowknife with a strong focus on child protection and family law matters. We act for clients in complex and often urgent proceedings before the Territorial Court of the Northwest Territories and are committed to delivering high-quality, client-focused legal services in the North.

We are seeking anAdministrative Assistant / Legal Assistant to join our Litigation group in our Yellowknife office. The regular working hours for this role are Monday Friday, 8:30 am 4:30 pm and can be based out of Yellowknife, Calgary or Vancouver. This is a term contract position for 12- 18 months.


Standard Responsibilities

  • Demonstrates professionalism, discretion, and sound judgment when handling sensitive and confidential information.
  • Strong organizational, planning, and time-management skills.
  • Ability to manage a high volume of files, deadlines, and competing priorities.
  • Provide administrative support to lawyers and the broader team, including document preparation and file management.
  • Prepare, format, and proofread correspondence and legal documents using standard templates and precedents.
  • Maintain and organize physical and electronic filing systems, including tracking deadlines and court dates.
  • Accurately track time entries, expenses, and other administrative records as required.
  • Liaise with internal team members, clients, and external contacts in a professional manner.
  • Excellent written and verbal communication and strong interpersonal skills.
  • Provide general administrative support and assist with other duties as required.

Qualifications

  • Completion of an administrative assistant or office administration program (or equivalent experience).
  • Minimum of 24 years of administrative experience, preferably in a legal, government, or professional services environment.
  • Experience supporting litigation or family/child protection matters is considered an asset.
  • Familiarity with court processes, legal documentation, or file management systems is an asset but not required.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
  • Strong attention to detail with the ability to produce accurate, high-quality work.
  • Ability to prioritize tasks, manage deadlines, and adapt to changing demands.
  • Ability to work both independently and collaboratively within a team environment.
  • Professional, reliable, and client-service oriented.

In addition to a competitive salary, we offer a variety of benefits, including:

  • Health Benefits:extended health, dental, vision, out of country, life, ad&d
  • Lifestyle Benefit:reimbursement for purchases from a pre-approved list, including memberships and gym equipment
  • Paid Time Off:vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
  • Financial Benefits:defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
  • Fun Environment:annual year end party, happy hours, staff appreciation week and many other social events
  • Awards:long-term service and bonus vacation awards

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.

Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.