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Filing Assistant Jobs in Alberta (NOW HIRING)

The Clerical Assistant performs a variety of administrative and clerical duties to support the ... Maintain organized and up-to-date records and files. Communication Management: * Answer and direct ...

Administrative Assistant

Bonnyville, AB · On-site

CA$25 - CA$32/hr

... filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. · May work on special projects to ...

New

Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...

Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...

Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department ...

Cad/Cam Designer

Calgary, AB · On-site

$26 - $30/hr

Work with dental CAD software to produce precise digital models and case files * Assist with other digital design needs within the lab as required Collaboration & Workflow Support * Work closely with ...

Maintain organized and up\-to\-date records and files. \n \n \n Communication Management: \n \n \n ... Greet and assist visitors. \n * Respond to inquiries, and provide information as required. \n \n \n ...

Showing results 41-60

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Alberta?

The most popular types of Filing jobs in Alberta are:

What are popular job titles related to Filing Assistant jobs in Alberta?

For Filing Assistant jobs in Alberta, the most frequently searched job titles are:

What cities in Alberta are hiring for Filing Assistant jobs?

Cities in Alberta with the most Filing Assistant job openings:

Infographic showing various Filing Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Brydon Stairs - Clerical Assistant

UpSourced HR

Calgary, AB • On-site

CA$20 - CA$26/hr

Full-time

Re-posted 21 days ago


Job description

Brydon Stairs is seeking a Clerical Assistant. The Clerical Assistant performs a variety of administrative and clerical duties to support the efficient operation of the office. This role is responsible for data entry, managing communications, and providing professional, welcoming customer service to clients, visitors, and staff. The position offers flexible scheduling between 20 and 30 hours per week based on the successful candidate's availability and operational needs.

Regular office hours are Monday to Thursday, 8:00 a.m. to 4:30 p.m., and Friday, 8:00 a.m. to 2:30 p.m. The starting wage for this position is $20.00–$22.00 per hour, depending on qualifications and experience.

DUTIES AND RESPONSIBILITIES:
Data Entry and Record Maintenance:
  • Accurately enter data into computer systems.
  • Maintain organized and up-to-date records and files.
Communication Management:
  • Answer and direct phone calls.
  • Respond to emails.
  • Manage incoming and outgoing communications.
Scheduling and Coordination:
  • Assist with scheduling appointments/meetings.
Document Preparation: 
  • Prepare, proofread, and edit documents, reports, and correspondence as needed. This includes: cut lists, sales orders, invoices.
Office Supply Management:
  • Monitor office supplies inventory.
Customer Service:
  • Greet and assist visitors.
  • Respond to inquiries, and provide information as required.
Mail Handling:
  • Receive, sort, and distribute incoming mail, and prepare outgoing mail and packages.
Bookkeeping Support:
  • Assist with processing invoices, tracking expenses, and maintaining financial records.
  • Access Purchase Orders (P.O.) from customer trade portals/websites.
General Support:
  • Provide general clerical support to other office staff as needed, including making photocopies,scanning and uploading documents, looking up information, and other tasks as assigned by management
PREFERRED/REQUIRED QUALIFICATIONS:
  • High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus.
  • Proven experience as a clerical assistant or in a similar role.
  • Proficiency in MS Office (MS Excel,MS Word,MS Outlook).
  • Excellent keyboarding skills - minimum 40 WPM.
  • Knowledge of office equipment use (computer, printer, copier etc).
  • Ability to speak, read and write in English.
  • Strong organizational skills with the ability to multitask and prioritize effectively.
  • Attention to detail and problem-solving skills.
  • Customer service orientation and professional demeanor.