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Filing Assistant Jobs in Alberta (NOW HIRING)

Aerotek

Administrative Assistant

Calgary, AB

Maintain accurate records, files, and office paperwork; help prepare for audits and compliance requirements. * Manage and restock pre-employment packets and general office supplies. * Assist with ...

Cna

Claims Specialist

Calgary, AB · On-site

CA$110K - CA$135K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Proven ability to manage and prioritize multiple complex files and competing projects. Strong ...

DCS Lab

Cad/Cam Designer

Calgary, AB

$26 - $30/hr

Work with dental CAD software to produce precise digital models and case files * Assist with other digital design needs within the lab as required Collaboration & Workflow Support * Work closely with ...

Td

Legal Assistant III

Calgary, AB · On-site

CA$49K - CA$73K/yr

... legal assistants and has the ability to answer technical questions. May also provide training to ... Participates in arranging lawyer's files for easy access during trials. Informs witnesses of ...

Dentons

Legal Assistant, Corporate

Edmonton, AB · On-site

POSITION SUMMARY The Intermediate Legal Assistant role within our Corporate Department requires a ... Coordinate the new business intake and file opening process by gathering appropriate client ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are popular job titles related to Filing Assistant jobs in Alberta? For Filing Assistant jobs in Alberta, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Alberta look for? The top searched job categories for Filing Assistant jobs in Alberta are:
What cities in Alberta are hiring for Filing Assistant jobs? Cities in Alberta with the most Filing Assistant job openings:
Filing Assistant jobs near you

Real Estate/Conveyancing Legal Assistant - Edmonton

Ogilvie LLP

Edmonton, AB • On-site

Full-time

Posted 21 days ago

Job description

ABOUT OGILVIE LLP

Ogilvie was built in 1920 on a tradition ofbuilding relationships and working alongside our clients, and that is still ourphilosophy a century later. With offices located in Edmonton and Calgary, weare leaders in Corporate & Commercial, Real Estate, Litigation, and Wills& Estates Law.

Ogilvieprovides its staff with an opportunity to be challenged and rewarded by workingin a dynamic, team-oriented environment alongside some of the top lawyers inAlberta. Putting our clients first is at the center of all we do at Ogilvie,and our specialized legal teams work side by side with our clients to help themachieve and further their business goals.

Creatingsuccessful client relationships is central to our work culture, and we arealways looking for talented new people to grow our pool of expertise andprovide quality service to our clients. If you think you would be a greataddition to our team, we would love to hear from you.

THE OPPORTUNITY

We arecurrently inviting qualified candidates with a minimum of 2 years experience tojoin the Real Estate team in our Edmonton office. The ideal candidate will haveexcellent communication skills, well-developed interpersonal skills, a strongwork ethic, a willingness to learn, and a positive and professional attitude.

Our positionsoffer the opportunity to work within a positive work environment, andcompetitive compensation based on qualifications and experience.

Thisposition is a full-time position.

Hours ofwork are 8:00 AM - 4:00 PM, Monday to Friday.

KEY RESPONSIBILITIES

  • Opening files and preparing documents related to property transactions, such as mortgage papers and signing packages
  • Perform various administrative duties, such as data entry, typing and filing
  • Coordinate and track deliveries of documents
  • Ability to work within a fast-paced team, meeting tight deadlines
  • Provide administrative assistance to other Legal Assistants in the firm and communicate regarding coordination of requests
  • Others duties as assigned

DESIRED SKILL SET

  • Strong understanding of legal procedures, scheduling, and deadlines
  • High professionalism and the ability to respect confidentiality
  • Strong organizational skills
  • Be able to multi-task and prioritize
  • Interpersonal skills
  • Reliable and accountable
  • Has excellent verbal and written communication skills
  • Self-starter who takes initiative
  • Must be able to work independently as well as within a team environment

TECHNICAL ASSETS

  • Must have working knowledge in MS Excel, Word, Outlook, Teams
  • ACUMIN knowledge an asset
  • Net Documents knowledge an asset
  • LawyerDoneDeal SPIN and Unity knowledge an asset

EDUCATION & EXPERIENCE

  • Be a graduate of an accredited legal assistant program

APPLICATIONS

We thankall applicants for their interest in Ogilvie; however, only those candidatesselected for an interview will be contacted.

Employment Type: FULL_TIME

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