Filing Assistant Jobs in Alberta (NOW HIRING)

McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.

The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.

We are recruiting for a Legal Assistant, Business Law Services to join our team in our Calgary office. The successful candidate must have a minimum of 5 years of experience as a legal assistant and will be responsible for supporting paraprofessionals with drafting corporate documents, managing corporate records and legal documentation, coordinating administrative and legal support tasks, and ensuring the accuracy and timely completion of all assigned work.

As a Legal Assistant, Business Law Services, you will be:

• Supporting paraprofessionals with drafting corporate documents, including extra-provincial annual maintenance, registrations and cancellations, as well as amendment documents related to name changes, changes in the number of directors, and changes to the registered head office.
• Managing mail for the paraprofessional team and providing day-to-day support for business law paraprofessionals.
• Uploading documents into Closing Folders and attending to the preparation of correspondence.
• Maintaining the share certificate library and the Firm’s corporate database (ALF).
• Attending to the filing of documents in minute books and the Firm’s document management system.
• Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
• Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Analysts, etc. where appropriate while ensuring tasks are complete in a timely manner.
• Coordinating meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
• Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
• Ensuring quality and accuracy of all work, and ensuring all work is completed within reasonable time frames.

As our ideal candidate, you will distinguish yourself by the following profile:

• Legal Assistant diploma or equivalent.
• Minimum 5 years of experience as a legal assistant.
• In-depth knowledge of business and legal terminology.
• Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
• Capacity to perform duties with speed and accuracy.
• Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
• Ability to follow-up on files and delays with minimal supervision.
• High level of discretion and confidentiality.
• Flexibility to occasionally work overtime.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

Why Join McCarthy Tétrault – Key Benefits
As a member of the McCarthy Tétrault team, you will have access to a comprehensive and competitive rewards package designed to support your professional and personal well-being:

• Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
• Comprehensive wellbeing support, including access to Dialogue for confidential mental health support, virtual healthcare assistance, and proactive wellness resources for you.
• Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
• Commitment to learning and growth, with ongoing professional development opportunities for people at all levels.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A supportive, collaborative culture that values contribution, accountability and shared success across legal and business teams.

How to Apply: 

We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.

McCarthy Tétrault utilizes artificial intelligence (AI) technology as part of our application screening process to enhance the efficiency and effectiveness of our recruitment efforts by analyzing applications to identify candidates whose qualifications and experiences align with the requirements of the position. 

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.