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Filing Assistant Jobs in Louisiana (NOW HIRING)

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Louisiana? The most popular types of Filing jobs in Louisiana are:
What are popular job titles related to Filing Assistant jobs in Louisiana? For Filing Assistant jobs in Louisiana, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Louisiana look for? The top searched job categories for Filing Assistant jobs in Louisiana are:
Filing Assistant jobs near you

Administrative and Accounting Assistant

CH MANAGEMENT LLC

Baton Rouge, LA • On-site

$16.50 - $21/hr

Full-time

Re-posted 27 days ago

Job description

Job Summary: We are looking for a dependable and detail-oriented Administrative and Accounting Assistant to support our accounting and back-office team. Our company provides centralized accounting and administrative support to a group of affiliated operating companies. This role provides administrative and accounting support across multiple operating companies. Strong organizational skills, the ability to prioritize effectively, and comfort multitasking in a deadline-driven environment are essential for success in this role.
Key Responsibilities:

  • Provide general administrative support: phones, emails, scheduling, and filing
  • Assist with accounts payable, accounts receivable, and basic bookkeeping tasks across multiple operating companies
  • Enter and reconcile data in accounting software (e.g., QuickBooks) for various entities
  • Help prepare financial reports and maintain accurate, well-organized records for each company supported
  • Manage and prioritize workflow across multiple entities to meet reporting and filing deadlines
  • Coordinate with accountants and team members to ensure timely completion of deliverables
  • Maintain confidentiality and professionalism when handling sensitive financial information
  • Perform other office and administrative duties as needed
Qualifications:

  • Exceptional organizational skills and the ability to prioritize and manage competing deadlines is required
  • Proven ability to multitask and stay organized while supporting multiple companies or entities simultaneously is required (e.g., in a shared-services group, multi-entity accounting environment, or accounting firm)
  • Prior experience in administrative or accounting support roles preferred
  • Strong attention to detail and accuracy
  • Proficient in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks is a plus
  • Ability to handle confidential financial information with professionalism and discretion
  • Comfortable working in a fast-paced, team-oriented environment with shifting priorities
  • Excellent communication and time management skills