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Filing Assistant Jobs in Louisiana (NOW HIRING)

EBRPHA

Assistant Community Manager

Baton Rouge, LA

$15 - $18/hr

The Assistant Community Manager assist with the onsite management of assigned properties and will ... Responsibilities will include working with tenants, tenant file processing and administrative and ...

Eustis Engineering LLC

File Clerk - Part-Time

Metairie, LA · On-site

$15 - $17.75/hr

Implement and maintain a systematic filing system for easy access to records. * Scan, photocopy ... Ensure compliance with document retention policies and confidentiality regulations. * Assist with ...

Bally's Corporation

Lead Security Officer

Shreveport, LA

$14.50 - $17.75/hr

Verify that all pertinent log entries have been entered accurately and completely; review all Employee Accident and Incident Reports filed * Assist security officers with assigned duties when ...

Ogletree Deakins

Practice Assistant

Lafayette, LA · On-site

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Ogletree Deakins

Practice Assistant

Lafayette, LA · On-site

Maintains Files: Maintains paper and electronic files in compliance with internal policies ... The Practice Assistant 2 may be responsible for additional administrative assistance and may, on ...

Compass Group

ADMINISTRATIVE ASSISTANT

Metairie, LA · On-site

$20/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Louisiana? The most popular types of Filing jobs in Louisiana are:
What are popular job titles related to Filing Assistant jobs in Louisiana? For Filing Assistant jobs in Louisiana, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Louisiana look for? The top searched job categories for Filing Assistant jobs in Louisiana are:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Louisiana as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Assistant Community Manager

132399 East Baton Rouge Parish Housing Authority

Baton Rouge, LA • On-site

$15 - $18/hr

Full-time

Posted 17 days ago

Job description

Description:

FLSA Classification Non-Exempt

Reports to Community Manager

Supervises N/A



JOB DESCRIPTION


Job Summary:

The Assistant Community Manager assist with the onsite management of assigned properties and will serve as a floater across a few different BTR locations. Responsibilities will include working with tenants, tenant file processing and administrative and office support functions and receives direct supervision from the Community Manager.


Essential functions:

  • Serves as point of contact for residents and the general public
  • Explains process and procedures, answers tenant questions, listens, and assists and/or refers tenants based on concerns and problems
  • Consult with property manager to assist in resolving problems, investigating complaints, interpreting housing policies and enforces the lease agreement
  • Serves as maintenance dispatch for work orders
  • Creates, monitors, and closes out work orders
  • Provides updated reports of outstanding work orders to manager
  • Assists the Community Manager in processing move outs and transfers
  • Schedules and assists the Community Manager in inspecting dwelling units
  • Processes unit vacancies and tracks time for filling unit vacancies
  • Prepares charges, move out statements, notices, dwelling leases, inter office memos for residents
  • Assists the Community Manager with reading utility meters and escorting assigned contactors into dwelling units
  • Prepares adjustment slips for accounting department to include rent and services, rent changes, miscellaneous credit, and charges, etc.
  • Sends first notice bills or refunds to vacated residents and verifies all information submitted
  • Schedule’s appointments, prepares reexamination paperwork and packets and assists clients with completion of recertification documents
  • Sends out verifications on income and allowances for rent changes
  • Prepares statements and processes data for move outs and transfers and removes inactive files
  • Assist Community Manager in preparing reports
  • Maintains schedules for any recreation rooms located at assigned properties
  • Maintain monthly list of current public housing residents in assigned properties
  • Assists with inventory corrections and orders office and maintenance supplies
  • Performs administrative duties such as answering phones, greeting tenants and visitors, data entry, printing, sorting, and filing new and completed work orders, update files for interim changes, mail monthly rent and utility statements etc.


Supervisory responsibilities:

  • N/A


Work environment

  • Ability to work indoors and outdoors on a consistent basis
  • Assist with emergency measures as needed in temperatures exceeding 90 degrees or below 32 degrees Fahrenheit


Physical demands

  • Mobility and flexibility to walk, bend, kneel, lift, and reach to perform above duties as stated
  • Ability to walk long distances multiple times a week


Travel required

  • Must poses a valid driver’s license
  • Travel required (within EBR Parish to residential communities)


Additional duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements:

Required education and experience

  • A minimum of one year of Property Management experience
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Ability to read and interpret a variety of manuals and documents
  • Must successfully complete required certification trainings within one year of the date of hire or at the first available offering


Preferred education and experience

  • Tax-credit experience