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Filing Assistant Jobs in Texas (NOW HIRING)

Addison Group

Filing Clerk

San Antonio, TX · On-site

$16 - $18/hr

Filing Clerk Location: San Antonio, TX Assignment Type: Contract Industry: Automotive Pay: $16-$18 ... Enter and update information in internal databases and tracking systems. * Assist with scanning ...

AtWork!

Records Clerk

Tyler, TX · On-site

$16 - $17/hr

Verify accuracy and completeness of documents before filing. * Assist with data entry and record updates in internal systems. * Maintain confidentiality of sensitive information. * Respond to ...

AtWork

Records Clerk

Tyler, TX · On-site

$16 - $17/hr

Verify accuracy and completeness of documents before filing. * Assist with data entry and record updates in internal systems. * Maintain confidentiality of sensitive information. * Respond to ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... filing. * Assist with chart preparation for upcoming patient appointments. * Maintain accurate records of released medical information. * Respond to telephone calls, faxes, and electronic requests ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

... filing. * Assist with chart preparation for upcoming patient appointments. * Maintain accurate records of released medical information. * Respond to telephone calls, faxes, and electronic requests ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Texas?

The most popular types of Filing jobs in Texas are:

What are popular job titles related to Filing Assistant jobs in Texas?

For Filing Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Texas look for?

The top searched job categories for Filing Assistant jobs in Texas are:

What cities in Texas are hiring for Filing Assistant jobs?

Cities in Texas with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Texas as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrative Assistant - Mandarin Requited

Houston, TX • On-site

CREATIVE INNOVATION INC
See more jobs at CREATIVE INNOVATION INCexternal

$17 - $22/hr

Full-time

Posted 25 days ago

Job description

Job Responsibilities:
  • Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
  • Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
  • Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
  • Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
  • Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
  • Complete other administrative support tasks as assigned.
Qualifications:
  • Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.
  • Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.
  • Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.
  • Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
  • Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
  • Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.