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Filing Assistant Jobs in Austin, TX (NOW HIRING)

Legal Secretary - Litigation

Austin, TX · On-site

$59K - $81K/yr

Ensure compliance with federal and state rules of procedures and evidence for document format, content, and filing. * Assist with other department activities as needed, and perform additional duties ...

Legal Secretary - Litigation

Austin, TX · On-site

$59K - $81K/yr

Ensure compliance with federal and state rules of procedures and evidence for document format, content, and filing. * Assist with other department activities as needed, and perform additional duties ...

Legal Assistant

Austin, TX · Remote

$70K - $83K/yr

Coordinate and submit e-filings in Federal, State, and Appellate Courts. * Prepare appellate briefs, appendices, tables of contents, and tables of authorities in compliance with court rules. * Manage ...

Legal Assistant

Austin, TX · On-site

$70K - $83K/yr

Coordinate and submit e-filings in Federal, State, and Appellate Courts. * Prepare appellate briefs, appendices, tables of contents, and tables of authorities in compliance with court rules. * Manage ...

Executive Assistant

Austin, TX · On-site

$80K - $90K/yr

Maintain accurate records, documentation, and operational files * Assist with expense reporting, invoice tracking, and administrative accounting functions * Support special projects, research ...

Executive Assistant

Austin, TX · Hybrid

$80K - $90K/yr

Maintain accurate records, documentation, and operational files * Assist with expense reporting, invoice tracking, and administrative accounting functions * Support special projects, research ...

Executive Assistant

Austin, TX · Remote

$80K - $90K/yr

Maintain accurate records, documentation, and operational files * Assist with expense reporting, invoice tracking, and administrative accounting functions * Support special projects, research ...

Accounting Assistant

Austin, TX

$19.25 - $25.25/hr

Maintaining organized AP documentation and support records / files. * Assist in training new employees in accounts payable processes and procedures. * Ensure compliance with company policies ...

Accounting Assistant

Austin, TX

$19.25 - $25.25/hr

Maintaining organized AP documentation and support records / files. * Assist in training new employees in accounts payable processes and procedures. * Ensure compliance with company policies ...

Accounting Assistant

Austin, TX · On-site

$19.25 - $25.25/hr

Maintaining organized AP documentation and support records / files. * Assist in training new employees in accounts payable processes and procedures. * Ensure compliance with company policies ...

Key Responsibilities Escrow File Support: Assist Escrow Officers with opening, processing, and closing escrow files while ensuring all documentation is complete and accurate. Document Preparation:

New

Staff Accountant- Healthcare

Austin, TX · Remote

$56K - $74K/yr

Maintain organized accounting documentation and support files * Assist with audit support requests and internal reporting * Support process improvements and workflow standardization initiatives

Tax Associate

San Marcos, TX · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Tax Associate

Austin, TX · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Austin, TX? The most popular types of Filing jobs in Austin, TX are:
What are popular job titles related to Filing Assistant jobs in Austin, TX? For Filing Assistant jobs in Austin, TX, the most frequently searched job titles are:
What cities near Austin, TX are hiring for Filing Assistant jobs? Cities near Austin, TX with the most Filing Assistant job openings:
Infographic showing various Filing Assistant job openings in Austin, TX as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Legal Secretary - Litigation

Legal Secretary - Litigation

Balch & Bingham

Austin, TX • On-site

$59K - $81K/yr

Full-time

Re-posted 21 days ago


Job description

Reports To: Office Administrator

Responsibilities:

  • Assist multiple attorneys in all stages of litigation from onset through post-trial and appeal.
  • Prepare, edit, and proofread legal documents and correspondence including letters, memos, briefs, pleadings, motions, discovery, notices, and reports.
  • Organize and maintain electronic and/or paper files.
  • Maintain and track schedules, deadlines, and calendars for multiple attorneys.
  • Schedule meetings and conferences for multiple attorneys.
  • Coordinate travel arrangements for multiple attorneys.
  • Enter, edit, and/or finalize billable time and client billings, adhering to Outside Counsel Guidelines for multiple clients, for self and multiple attorneys.
  • Maintain confidentiality of work product.
  • Utilize litigation databases and e-discovery platforms, including searches, loading transcripts, and coding documents.
  • Ensure compliance with federal and state rules of procedures and evidence for document format, content, and filing.
  • Assist with other department activities as needed, and perform additional duties and responsibilities as assigned.

Skills and Qualifications:

  • Ability to work independently and collaboratively with other team members both in person and in a remote environment.
  • Ability to handle and adjust to competing deadlines and priorities.
  • Willingness to learn complex processes and related documentation, and to analyze and review documents.
  • Demonstrates a high degree of discretion, confidentiality, professionalism, and judgment.
  • Strong attention to detail; excellent organizational and project management skills.
  • Strong oral and written communication skills.
  • Prior experience in litigation and appellate matters preferred.
  • Knowledge of ABA Litigation Codes for proper assignment to matters.
  • Experience with eDiscovery platforms, coding, document review, searches, and document productions using platforms.
  • Proficiency in Microsoft Office Suite and video conferencing platforms.
  • Some overtime may be required.
  • High School diploma or equivalent required. Bachelor's degree or certificate in paralegal studies preferred.