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Filing Assistant Jobs in Robstown, TX (NOW HIRING)

Upbring

Senior File Clerk

Corpus Christi, TX · On-site

$12.75 - $15.50/hr

... assist other program departments as needed. They will monitor and evaluate the filing process and make any necessary recommendations for improvements. This position will coordinate with the case ...

Upbring

Senior File Clerk

Corpus Christi, TX

$12.75 - $15.50/hr

... assist other program departments as needed. They will monitor and evaluate the filing process and make any necessary recommendations for improvements. This position will coordinate with the case ...

Upbring

Senior File Clerk

Corpus Christi, TX

$12.75 - $15.50/hr

... assist other program departments as needed. They will monitor and evaluate the filing process and make any necessary recommendations for improvements. This position will coordinate with the case ...

Del Mar College

Payroll Assistant

Corpus Christi, TX · On-site

$13.29 - $16.95/hr

Job Duties Job Duty Book or electronically file payroll adjustments, payroll reports, adjunct ... Job Duty Assist Payroll staff with other department duties and deadlines. Other duties as assigned ...

InsCipher

Tax Associate

Corpus Christi, TX · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

First Community Bank

Loan Assistant

Corpus Christi, TX

$36K - $44K/yr

The Loan Assistant performs a wide range of duties and provides assistance in gathering and compiling data, preparing various reports and maintaining loan files. Essential Duties: Some duties ...

First Community Bank

Loan Assistant

Corpus Christi, TX

$30K - $38K/yr

The Loan Assistant performs a wide range of duties and provides assistance in gathering and compiling data, preparing various reports and maintaining loan files. Essential Duties: Some duties ...

First Community Bank

Loan Assistant

Corpus Christi, TX · On-site

$30K - $38K/yr

The Loan Assistant performs a wide range of duties and provides assistance in gathering and compiling data, preparing various reports and maintaining loan files. Essential Duties: Some duties ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What job categories do people searching Filing Assistant jobs in Robstown, TX look for? The top searched job categories for Filing Assistant jobs in Robstown, TX are:
What cities near Robstown, TX are hiring for Filing Assistant jobs? Cities near Robstown, TX with the most Filing Assistant job openings:
Filing Assistant jobs near you
Senior File Clerk

Senior File Clerk

Upbring

Corpus Christi, TX • On-site

$12.75 - $15.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

Job description

Overview
At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values:
  • We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion.
  • We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
  • We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.
Your Mission in Action
The Senior File Clerk will have oversight of the Compliance File Clerks to ensure all the required documentation is placed accordingly in the unaccompanied children's files and promptly uploaded into the ORR UC Portal. The Senior File Clerk is responsible for assigning and coordinating staff to assist other program departments as needed. They will monitor and evaluate the filing process and make any necessary recommendations for improvements. This position will coordinate with the case management department to arrange flights for unaccompanied children and Escort Youth Care Workers and provide the sponsor(s) with the time of arrival and reunification. These duties are in accordance with agency policies and procedures, licensing standards, Federal, State, Commission on Accreditation of Rehabilitation Facilities (CARF), and local regulatory agencies.
Responsibilities
  • Developing Compliance File Clerks skills by utilizing training resources in the community and the agency to include administrative and clerical tasks
  • Ensure department staff are conducting monthly file reviews and submitting findings to all appropriate departments and maintains communication with Compliance File Clerks regarding information pertaining to unaccompanied children's files
  • Ensure communication with corporate office and Quality & Compliance Department to coordinate submission of reports as well as coordinates with corporate to deliver closed files appropriately according to ORR policy
  • Support department staff to ensure they have the tools and resources needed to optimize performance as well as provide ongoing support to department staff to ensure the program operates effectively and efficiently
  • Maintain confidentiality of unaccompanied children's files according to HIPPA rules and regulations
  • Track and report trends associated with the accuracy and completeness of case files in accordance with regulatory requirements and assists in preparing program audits, assuring adherence to agency and licensing standards
  • Create reports and other requested information as directed by management and other duties or projects as assigned by supervisor and complete all required documentation in a timely manner
  • Secures final approval to initiate travel arrangements with Lead Case Manager/Co-Lead Case Manager regarding ORR approval of unaccompanied children reunification
  • Coordinates travel arrangements for Escort Youth Care Worker transporting unaccompanied children, to ensure the organization of travel from beginning to end, and possible accommodations if flight is cancelled due to inclement weather
  • Provides flight itinerary to Senior Transporter, and any additional flight instructions needed as well as maintains and updates discharge tracking information stats for monthly reports
  • Other duties as assigned

Qualifications
Minimum Qualifications
  • High school diploma or GED equivalent
  • Must be 21 years of age or older per licensing requirements
  • One (1) year of experience in childcare or residential care for children and/or adolescents
  • Bilingual- fluent in Spanish and English (read, write, speak)
  • Valid Texas Driver's license and proof of auto insurance; ability to meet Upbring's insurance provider guidelines as an insured and approved driver Maintain a good driving record
  • Ability to perform emergency behavior intervention (EBI) for UC in care
  • Must be able to work evenings and weekends based on program needs
  • First aid, AED, and CPR certification (or ability to obtain within 3 months of employment)

Preferred Qualifications
  • Associate's degree in Human Resources, Business Administration or related field
  • Two (2) years of supervisory experience
  • One (1) year of shelter operations experience

Travel
  • This position may be required to travel up to 10%

Perks at Upbring
  • Competitive PTO & paid holidays
  • Health, dental, vision insurance & more
  • 403(b) Plan
  • Employee Assistance Program
  • Discounted Gym Memberships

Physical Demands & Work Conditions
  • This position requires sitting and looking and using a computer for long periods of time
  • Position works in a child facility and has constant exposure to children
  • Position requires frequent standing, walking and time in units/cottages which are areas where children reside
  • Lift, push, pull, move up to 125 lbs.

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.
Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

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