Filing Assistant Jobs in Robstown, TX (NOW HIRING)

Education/Certifications Required:

• High school graduate or GED certificate

Technology Proficiency:  Level 2 Applied (in the use of):

• Computer operations
• Software productivity tools (i.e., Microsoft Office)
• Use of e-mail
• Web-based Applications
• Use of server file and printer resources
• Use of electronic file management
• Use of job-related student and/or financial management systems

Experience Required:   

• One year general office work using technology-based applications

Personal Required:

• High level of interpersonal skills in meeting the public;
• Relates positively to others;
• Communicates effectively in oral and written form;
• Able to work independently with little or no supervision;
• Organized and dependable; professional

Skills and Knowledge Required:

• Able to effectively complete multiple tasks;
• Applied level of technology proficiency;
• Data entry, typing, filing, and office machine operation;
• Knowledge of District attendance procedures, Board Policy, Texas Education Agency rules regarding attendance PEIMS reporting, Academic Achievement Record and Family Educational Rights Privacy Act (FERPA)
• TREX, GED Certificates

Function

The Assistant Registrar - High School, duties include registering students, processing student withdrawals, maintaining a daily tally of student enrollment, processing grade changes, maintaining records of teacher's classes by grade and by period, transcript generation, and leaver documentation.

Reports To:

Principal

Responsibilities:

• Organizes office routines and maintains files necessary to the performance of duties
• Enters data on student enrollment and withdrawals in accordance with District policy and in compliance with PEIMS reporting standards
• Assists with leaver accounting and course transcript accounting
• Works well with students, teachers and general public in reporting student information
• Assists with securing student information necessary to keep census records up to date, and make periodic reports to the Census Office
• Assists with students' permanent records by verifying required subjects taken and the numbers of credits earned
• Corresponds with other schools and institutions, requesting and providing information necessary to keep permanent records up to date
• Assists with data entry for leaver codes, student grades, student schedules, and transcript generation
• Assists with ordering diplomas and verifies graduates; responsible for the lineup of graduates for the graduation ceremony (high school only)
• Process and mail transcripts for current and former students to colleges, universities, etc.
• Works closely with campus registrar, attendance officers, probation officers, and court system
• Transcribes and inputs transcripts for students new to the District
• Processes student records to and from schools when students withdraw from or transfer within the District
• Distributes progress reports and report cards
• Serves as liaison between parents and teachers and works closely with parents to facilitate the filling out of necessary forms
• Verifies Rank in Class
• Maintains Student Error Reports
• Run and create reports as needed by administrator(s), teachers/ coaches, such as UIL reports.
• Ensure all teachers have posted grades for progress reports and report cards
• Posting Del Mar College dual credit, distance learning, Tx Tech credit by exam and PE equivalency to student records, NCAA Weighted Class Requirements
• Scans all student records to TREX
• Has basic knowledge of legal documents such as power of attorney, etc.
• Provides verification of student attendance/enrollment to various government entities
• Ensure student files have transcript and state assessment test supplemental pages
• Submit audit requests, tracking forms and stub codes to PEIMS Office
• Ensures grades are entered in eSchoolPlus when a long term substitute.
• Perform other job-related duties as assigned by the principal

SUPERVISORY RESPONSIBILITIES: None

WORKING CONDITIONS:          

• Ability to receive information and/or instruction from internal/external customers through spoken expression.
• Ability to manipulate tools/equipment/keyboards.
• Ability to convey information and/or instruction to internal/external customers through spoken expression.
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day.
• Ability to see detailed information, naturally or with correction.
• Ability to work summer hours
• Ability to work summer graduation
• TERMS OF EMPLOYMENT:

This job description describes the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  Other duties may be assigned as deemed appropriate.  The pay grade and work year listed are intended to be informational and not contractual in nature.

For assistance or more information, see our Jobs and Applications Page
or you may contact:
CCISD Human Resources - (361) 695-7250
Auxiliary Applicant Tracking / Applications
CCISDhr@ccisd.us
CCISD Human Resources
801 Leopard
Corpus Christi, Texas
(Please include the Job Posting Number with any correspondence.)
Salary: CLER/403: $16.50 minimum/hour (individual salary calculation is based on applicable experience)
See the CCISD Salary Schedule handbook for information regarding initial salary placement.
Days: 200