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Filing Manager Jobs in Texas (NOW HIRING)

Amaro Law Firm

File Manager

Houston, TX · On-site

$15.75 - $18.75/hr

File Manager The File Manager maximizes the efficiency and accuracy of incoming correspondence ... Complete weekly hard filing per department KPIs; scan and shred closed physical files * Maintain ...

Addison Group

File Manager

Houston, TX · On-site

$19 - $20/hr

Organize, maintain, and manage physical and electronic filing systems * Ensure documents are properly labeled, indexed, and stored for easy retrieval * Scan, digitize, and archive documents as needed

Addison Group

File Manager

Houston, TX · On-site

$19 - $20/hr

Organize, maintain, and manage physical and electronic filing systems * Ensure documents are properly labeled, indexed, and stored for easy retrieval * Scan, digitize, and archive documents as needed

Addison Group

File Manager

Houston, TX · On-site

$19 - $20/hr

Organize, maintain, and manage physical and electronic filing systems * Ensure documents are properly labeled, indexed, and stored for easy retrieval * Scan, digitize, and archive documents as needed

Amaro Law Firm

File Manager

Houston, TX · On-site

Complete weekly hard filing per department KPIs; scan and shred closed physical files * Maintain ... Proficiencywith document management systems and office equipment * Ability to handle confidential ...

Amaro Law Firm

File Manager

Houston, TX · On-site

Complete weekly hard filing per department KPIs; scan and shred closed physical files * Maintain ... Proficiency with document management systems and office equipment * Ability to handle confidential ...

Amaro Law Firm

File Manager

Houston, TX · On-site

Complete weekly hard filing per department KPIs; scan and shred closed physical files * Maintain ... Proficiency with document management systems and office equipment * Ability to handle confidential ...

Amaro Law Firm

File Manager

Houston, TX · On-site

Complete weekly hard filing per department KPIs; scan and shred closed physical files * Maintain ... Proficiencywith document management systems and office equipment * Ability to handle confidential ...

Germer

PartTime File ClerkRunner

Beaumont, TX · On-site

$15.75 - $18.75/hr

Court Filing Support: File documents with local courts and government agencies. * File Management & Organization: Organize, maintain, retrieve, and archive physical and electronic files. * General ...

Germer PLLC

Part-Time File Clerk/Runner

Beaumont, TX

$15.75 - $19/hr

Court Filing Support: File documents with local courts and government agencies. * File Management & Organization: Organize, maintain, retrieve, and archive physical and electronic files. * General ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and ResponsibilitiesMonitor job file statusMonitor job ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and Responsibilities * Monitor job file status * Monitor ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and Responsibilities * Monitor job file status * Monitor ...

eTeam

Tax Filing Support/APTM

Shenandoah, TX · On-site

Job Title: Tax Filing Support/APTM Location: The Woodlands, TX 77381 Duration: 03+ Months ... Ability to manage repetitive tasks with accuracy and consistency * Strong communication and time ...

Harris County

Intake E-filing Clerk

Houston, TX · On-site

$20/hr

Enters information on all instruments presented for filing into the case management system. Time stamps all incoming pleadings. Processes paperwork and generates cash receipts for funds being ...

Fox Rothschild

E-Filing and Docketing Specialist

Dallas, TX · On-site

$114K - $115K/yr

Calendaring/Critical Data Management (Docketing) * Review documents, including but not limited to, correspondence, pleadings, discovery, filings and deposition notices for relevant and pertinent ...

Fox Rothschild

E-Filing and Docketing Specialist

Dallas, TX · On-site

$115K - $115K/yr

Calendaring/Critical Data Management (Docketing) * Review documents, including but not limited to, correspondence, pleadings, discovery, filings and deposition notices for relevant and pertinent ...

Harris County

Intake E-filing Clerk

Houston, TX · On-site

$20/hr

Enters information on all instruments presented for filing into the case management system. Time stamps all incoming pleadings. Processes paperwork and generates cash receipts for funds being ...

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Texas

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Texas? The most popular types of Filing jobs in Texas are:
What cities in Texas are hiring for Filing Manager jobs? Cities in Texas with the most Filing Manager job openings:
Filing Manager jobs near you

File Manager

Amaro Law Firm

Houston, TX • On-site

$15.75 - $18.75/hr

Other

Re-posted 28 days ago

Job description

File Manager

The File Manager maximizes the efficiency and accuracy of incoming correspondence across all dockets. This role ensures the timely processing, organization, and electronic management of legal documents while maintaining compliance with firm SOPs.

Responsibilities

  • Process all faxes and emails for assigned docket (pre-litigation, litigation, fast track); serve as backup for other file managers
  • Rename documents per naming conventions and forward to appropriate handling teams
  • Monitor correspondence through fax@amarolawfirm.com; maintain all electronic faxes without deletion
  • Provide working copies to handling attorneys upon request
  • Back up the mail distribution admin during high-volume periods
  • Process file closures, drops, and referral-outs via closeout@amarolawfirm.com per supervisor's rotation
  • Create electronic copies of client files per closing SOP; prepare HIPAA-compliant USB copies when requested
  • Complete weekly hard filing per department KPIs; scan and shred closed physical files
  • Maintain file room organization and restock common-area supplies
  • Provide backup receptionist coverage for calls and lunch/break periods
  • Audit electronic files for naming convention compliance

Key Outcomes

  • All mail and faxes delivered and electronically filed by end of business day
  • Client files scanned and closed promptly after settlement disbursement
  • File room organized with no misplaced documents

Key Characteristics

  • Strong attention to detail and organizational skills
  • Dependable, self-motivated, and process-oriented
  • Effective communication and ability to multitask in a fast-paced environment

Qualifications

  • High school diploma or equivalent
  • Proficiency with document management systems and office equipment
  • Ability to handle confidential information per HIPAA regulations

Preferred: Prior law firm experience; familiarity with legal filing systems or ShareFile

Schedule

  • Monday–Friday, 8-hour shifts

Amaro Law Firm is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

******* We are not looking to receive 3rd party candidate submissions at this time . ********

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