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Filing Manager Jobs in Texas (NOW HIRING)

Poulos-

Assistant CAD Systems Manager

Plano, TX · On-site

$90 - $130/hr

Contribute to the development of software templates and resource files aligned with client ... Assist in managing CAD software licensing, version upgrades, and deployment coordination with ...

Amrestoration

Mitigation Project Manager

Houston, TX · On-site

$60 - $90/hr

Documentation & File Management Receive and verify "drive‑away" calls from field teams upon job completion. Ensure all required documentation is submitted, including scope notes, photos, scope ...

Air Equipment Rental Corp

Be Seen First

Branch Manager

Alvin, TX · On-site

$58K - $62K/yr

Be able to function in modern office environment (office hardware competent, computer familiarity, software adaptability, file management basics) * Be a positive, energetic, self-motivated, goal ...

Managed Staffing

Editor/QA Assistant

Frisco, TX · On-site

$21 - $22/hr

Organize and manage files in SharePoint * Track edits using comments and Track Changes Requirements * Strong written English and attention to detail * Experience with Microsoft 365 (Word, PowerPoint ...

Albertsons

File Maintenance Clerk

Flower Mound, TX · On-site

$14.25 - $17.25/hr

As a File Maintenance Clerk, you'll play a key role in ensuring pricing accuracy and signage ... Shows initiative and reliability in managing tasks with minimal supervision. * Flexibility:

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All JobsFiling JobsFiling Manager JobsFiling Manager Jobs in Texas

Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the responsibilities of a filing manager?

A filing manager is responsible for organizing, maintaining, and securing physical and electronic records within an organization. They develop filing systems, ensure records are easily retrievable, and comply with data retention policies, often using document management software. Attention to detail and knowledge of record-keeping standards are essential for this role.

What are the most commonly searched types of Filing jobs in Texas?

The most popular types of Filing jobs in Texas are:

What cities in Texas are hiring for Filing Manager jobs?

Cities in Texas with the most Filing Manager job openings:

Filing Manager jobs near you

Assistant Property Manager

Texas Legacy Realty

Carrollton, TX • On-site

$16.75 - $22.75/hr

Full-time

Re-posted 28 days ago

Job description

ROLE OVERVIEW
The Assistant Property Manager (APM) is the operational backbone that supports the Property Manager and the Asset Management division. This role ensures smooth administrative operations, accurate financial processing, consistent vendor performance, and well-maintained databases across all properties.
The APM embodies TLR's ACE Values - Accountability, Community, Excellence by taking full ownership of the administrative processes that keep properties running efficiently and ensuring timely, high-quality execution of all back-end tasks.
This role is structured as the primary developmental pathway toward becoming a Property Manager or advancing into a Special Team in the future.
CORE RESPONSIBILITIES
A. Accounts Payable Management (ALL Properties)
• Process vendor invoices across the assigned portfolio.
• Confirm work completion and obtain PM approval when needed.
• Apply accurate GL coding for all expenses.
• Upload invoices into the accounting system (Yardi/Notion).
• Track invoice approval status and ensure timely payment.
• Reconcile vendor statements to prevent past-due issues.
• Coordinate with Accounting to resolve discrepancies.
• Maintain an AP tracker for Asset Manager review.
B. Vendor Management
• Maintain updated vendor lists, contact info, and compliance documentation.• Track and renew expired COIs, W-9s, licenses, and insurance documents.
• Communicate with vendors regarding scheduling, service status, and documentation needs.
• Assist in obtaining competitive bids and prepare side-by-side comparisons.
• Maintain a quarterly vendor performance rating matrix.
• Support PM and Asset Manager in onboarding new vendors.
C. Database & File Management
• Maintain up-to-date digital files for all assigned properties.
• Update tenant contact lists, directories, and emergency contact sheets.
• Organize leases, amendments, COIs, notices, move-in/move-out files, and photos.
• Update rent roll data (as instructed by PM/AM).
• Maintain trackers: work orders, tenant issues, delinquencies, AP logs, CapEx logs.
• Ensure strict adherence to TLR's file structure and naming protocols.
D. Operational & Inspection Support
• Assist PM during property inspections (photos, notes, follow-up tasks).
• Create and track work orders based on PM inspection findings.
• Follow up with vendors until issues are resolved and closed.
• Help prepare monthly property management reports (data, photos, logs).
• Support scheduling of preventive maintenance, repairs, and specialty services.
E. Tenant & Owner Support
• Provide administrative support in tenant communication when needed.
• Maintain tenant communication logs and update PM/AM as needed.
• Distribute notices and reminders (renewal, compliance, maintenance updates).
• Assist with move-in/move-out documentation and preparation.

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