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Filing Coordinator Jobs in Texas (NOW HIRING)

BNPC LLC

Job File Coordinator

Fort Worth, TX · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

Servpro

Job File Coordinator

Fort Worth, TX · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

IICRC

Job File Coordinator

Pflugerville, TX · On-site

$17 - $22.50/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports ... Daily job file coordination, including preparing job file reports, performing job file backup, and ...

IICRC

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and Responsibilities * Monitor job file status * Monitor ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and Responsibilities * Monitor job file status * Monitor ...

SERVPRO

Job File Coordinator

Pflugerville, TX · On-site

$17 - $22.50/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports ... Daily job file coordination, including preparing job file reports, performing job file backup, and ...

IICRC

Job File Coordinator

Fort Worth, TX · On-site

Job File Coordinator SERVPRO of TBN Holdings, Inc./N & A, LLC offers: * Competitive compensation ... Perform general office duties, such as drafting correspondence, filing, and creating reports.

SERVPRO

Job File Coordinator

Fort Worth, TX · On-site

Job File Coordinator SERVPRO of TBN Holdings, Inc./N & A, LLC offers: * Competitive compensation ... Perform general office duties, such as drafting correspondence, filing, and creating reports.

IICRC

Future Opening: Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO

Future Opening: Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

City of Huntsville, TX

HR Coordinator

Huntsville, TX · On-site

$18 - $23.75/hr

Coordinates and conducts the special programs/projects foremployees ... Uses/requires office skillsto handle: customerservice/communications (internal and external), file ...

NextLink

Project Coordinator

Hudson Oaks, TX

File coordination request with FCC and FAA. * Research permit requirements and apply for permits ... Request 911 addresses for new construction. * Prepare construction drawings as needed. * Electronic ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Texas?

The most popular types of Filing jobs in Texas are:

Filing Coordinator jobs near you

Job File Coordinator

BNPC LLC

Fort Worth, TX • On-site

Full-time

Re-posted 11 days ago

Job description

Description

Summary

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.

Primary Roles and Responsibilities

  1. Job File Coordination
  2. Monitor job file status
  3. Monitor job file audit status
  4. Maintain job file WIPs
  5. Monitor and ensure client requirements are followed


  1. Job File Documentation
  2. Review and validate initial field documentation
  3. Create preliminary estimate
  4. Perform daily job file coordination
  5. Perform job file backup


  1. Job File Communication and Reporting
  2. Maintain internal communications
  3. Maintain external communications
  4. Prepare job file reports


  1. Job File Communication and Reporting
  2. Complete and review job file documentation for final upload and the audit process
  3. Complete job file audit process
  4. Perform job close-out


Requirements

Necessary Experience and Skill Set

  • A minimum two years of business experience
  • Working knowledge of current business software technologies
  • Superb customer service, administrative and verbal and written communication skills
  • Experience in the commercial cleaning and restoration or insurance industry is desired
  • Experience in writing estimates and the job file process

Formal Education/Training

  • High school diploma/GED
  • Associates/bachelor's degree preferred

Physical and Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.


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