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Filing Coordinator Jobs in Texas (NOW HIRING)

Quala

DOT Compliance Coordinator

Channelview, TX · On-site

$62K/yr

Key responsibilities include managing driver files, coordinating drug and alcohol testing, maintaining vehicle maintenance records, developing safety training programs, and preparing for audits. This ...

Quala

DOT Compliance Coordinator

Channelview, TX

Key responsibilities include managing driver files, coordinating drug and alcohol testing, maintaining vehicle maintenance records, developing safety training programs, and preparing for audits. This ...

eTeam

Tax Filing Support/APTM

Shenandoah, TX · On-site

The Woodlands, TX 77381 Duration: 03+ Months (Possibility of Extension) Key Responsibilities We are seeking a detail-oriented and highly organized Tax Filing Operations Coordinator to support our Tax ...

VOLT

Human Resources Coordinator

Desoto, TX · On-site

$28 - $30/hr

... files. * Coordinates and executes onboarding procedures for new hires. * Consults and collaborates with other HR employees to ensure consistent application of practices and policies. This is a ...

Legal Deposition Company

Be Seen First

Legal Administrative Assistant

Plano, TX · On-site

$18 - $18.50/hr

In the File Coordinator Department, you may also: * Manage a high volume of incoming and outgoing calls (75-100 daily) to medical facilities, insurance companies, and other entities to obtain ...

Legal Deposition Company

Be Seen First

Legal Administrative Assistant

Dallas, TX · On-site

$18 - $18.50/hr

In the File Coordinator Department, you may also: * Manage a high volume of incoming and outgoing calls (75-100 daily) to medical facilities, insurance companies, and other entities to obtain ...

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Filing Coordinator information

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What are the most commonly searched types of Filing jobs in Texas?

The most popular types of Filing jobs in Texas are:

Filing Coordinator jobs near you

Office Administrator/File Coordinator

PuroClean of Southlake

Southlake, TX • On-site

$33K - $37K/yr

Full-time

PTO

Re-posted 24 days ago

Job description

Benefits:
  • Free uniforms
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Flexible schedule
  • Free food & snacks
  • Tuition assistance

Company and Culture:
 
PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage.
 
Job Position Description:
 
Manage the office team to perform and assist with the organization and running of the daily administrative operations of the company. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements. Ensure all job files are properly audited and contain all required documentation. Taking incoming calls and routing to the appropriate department, taking incoming leads, assisting in routing technicians, and general clerical duties and light cleaning. Develop and implement an annual office administration plan and budget to improve productivity. Serve as the in-house expert on utilizing QuickBooks, Microsoft Excel, Microsoft Office. Manage and improve customer satisfaction, including the resolution of customer complaints. Manage the efficient operation and appropriate support of all business functions. Ensure proper accounting procedures are followed. All reporting is accurate and timely. Ensure customer files contain proper documentation, and office team is competent and effective in all administrative tasks. All customer complaints are resolved quickly to the satisfaction of the customer.
 
Responsibilities:
 
·         Managing Customer and client satisfaction and representing and improving brand operations
·         Sort and distribute communications in a timely manner
·         Perform receptionist duties
·         Being proactive in resolution of customer issues, concerns and complaints
·         Managing documentation related to jobs, compliance, scheduling, and delegation of responsibilities
·         Maintaining employee documentation, new hire orientations, and managing invoices, petty cash and duties related to office administration
·         Continue professional development of PuroClean® specific skills and expertise: office procedures and processes
·         Safety and risk management, following and maintaining guidelines for all field staff and office personnel
·         Schedule and plan meetings and appointments
·         Track inventory of supplies and equipment
·         Maintain trusting relationships with suppliers, customers and colleagues
·         Handle collections on outstanding invoices
 
Qualifications/Skills:
 
·         Proficient using Xactimate & Symbility/Mobile Claims estimating platforms
·         Experienced in XactAnalysis, Claims Connect, MICA, Dash software platforms
·         Experience with program work from all major insurance carriers
·         Understanding of safety guidelines and ability to manage them on site and while traveling
·         IICRC certified in ASD, WRT and AMRT
·         Proven experience as a back-office assistant, office assistant or another relevant administrative role in property restoration or construction
·         Focus on personal development, team building, and leadership skills is essential
·         Attention to detail, aptitude for multitasking and calm under pressure
·         Thorough understanding of office management procedures
·         Excellent organizational and time management skills
·         Ensure clear communication with entire staff, ability to manage relationships
·         Aptitude with record keeping, easily accessing information, and communicating ‘the message’
·         Awareness and respect for safety, using care are caution with teammates and customers
·         Strength with multitasking and handling deadlines, organizational and leadership skills
·         Ability to learn quickly and flexible with change and professional challenges
·         Proficient in MS Office, Dash, MICA/Mitigate, Xactimate and DocuSketch
 
Benefits:
 
·         Paid time off
·         Referral program
·         Tuition reimbursement
·         Flexible schedule