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Filing Assistant Jobs in Florida (NOW HIRING)

The Christ School, Inc

Accounting Assistant

Orlando, FL · On-site

$18.25 - $23.75/hr

Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing * Assist with monitoring spending against budgets Accounts Receivable & Tuition Support * Oversee the Accounts ...

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LinQ Global

Trusts & Estates Paralegal

Naples, FL · On-site

$70K - $95K/hr

Draft probate pleadings and fiduciary documents for attorney review and Florida e-filing. * Assist with preparation of Forms 706, 709, and 1041. * Track deadlines and proactively manage case ...

JMI Resource

Be Seen First

Receptionist - Contract 3 days in office

Lutz, FL · On-site

$20/hr

Provide general administrative support, including data entry and filing * Assist with scheduling and calendar coordination as needed Qualifications: * Previous receptionist or administrative ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.
What are the most commonly searched types of Filing jobs in Florida? The most popular types of Filing jobs in Florida are:
What are popular job titles related to Filing Assistant jobs in Florida? For Filing Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Florida look for? The top searched job categories for Filing Assistant jobs in Florida are:
What cities in Florida are hiring for Filing Assistant jobs? Cities in Florida with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Florida as of May 2026, with employment types broken down into 76% Full Time, 23% Part Time, and 1% Temporary. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.
Temporary Help - Filing Project

Temporary Help - Filing Project

Seacoast Bank

Stuart, FL

Temporary

Posted 20 days ago

Seacoast Bank rating

8.4

Company rating: 8.4 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

29th of 141 rated banks

Job description

Job Summary:
The Temporary HR File Room Project Assistant will support an HR records digitization initiative by scanning and organizing employee files. This role is ideal for a detail-oriented individual who can handle confidential information with accuracy and discretion.

Key Responsibilities:

  • Scan HR documents into electronic filing systems
  • Alphabetize, sort, and organize physical personnel files
  • Assist with file room clean-up and records organization
  • Ensure accuracy and completeness of scanned documents
  • Maintain confidentiality of employee information
  • Perform other related duties as assigned

Qualifications:

  • Strong attention to detail and organizational skills
  • Ability to work independently and follow established procedures
  • Comfortable handling sensitive and confidential information
  • Basic computer skills; scanning experience a plus