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Filing Assistant Jobs in Florida (NOW HIRING)

UNIVERSAL PARKING & TRNSP LLC

Bookkeeper

Miami, FL · On-site

$21 - $23/hr

Maintain historical financial records through organized filing * Assist tenants and customers via phone and email regarding monthly and daily contracts * Process payments, manage aged accounts, and ...

Advatix, Inc.

Estate and Trust Paralegal

Naples, FL · On-site

$70K - $93K/yr

... filing - Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) - Coordinate deadlines, monitor case schedules, and support attorneys proactively ...

Advatix, Inc.

Estate and Trust Paralegal

Naples, FL · On-site

$70K - $93K/yr

... filing - Assist in preparing estate, gift, and fiduciary income tax returns (Form 706, Form 709, Form 1041) - Coordinate deadlines, monitor case schedules, and support attorneys proactively ...

Youth Crisis Center Inc

Internship (Unpaid)

Jacksonville, FL · On-site

$13.25 - $17.50/hr

Answering phones; data entry; filing * Assist with facilitation of groups or life skill trainings, if needed or requested * Understanding your role and responsibilities, as well as, the rules and ...

Chick-Fil-A

Administrative Assistant

Miramar, FL · On-site

$15 - $18/hr

Update and maintain employee files * Assist in the onboarding process for new hires, process paperwork. * Maintain supplier payments * Get office supplies, order kitchen and store supplies * Perform ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Coconut Grove, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

D.R. Horton, Inc

Escrow Assistant

Panama City Beach, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Panama City Beach, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Panama City Beach, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.
What are the most commonly searched types of Filing jobs in Florida? The most popular types of Filing jobs in Florida are:
What are popular job titles related to Filing Assistant jobs in Florida? For Filing Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Florida look for? The top searched job categories for Filing Assistant jobs in Florida are:
What cities in Florida are hiring for Filing Assistant jobs? Cities in Florida with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Florida as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrative Assistant

Funxion Whie Glove Service llc

Miami, FL • On-site

$33K - $40K/yr

Full-time

PTO

Re-posted 23 days ago

Job description

Administrative Assistant (Operations Support)

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.
Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English.
Key Responsibilities

Receiving Department Support

  • Assist with receiving documentation, data entry, and recordkeeping
  • Coordinate paperwork related to inbound shipments and inventory
  • Communicate with internal teams regarding receiving status and updates
Office & Quoting Support

  • Assist the Office Manager with preparing and organizing customer quotes
  • Enter pricing, services, and client information accurately
  • Maintain organized records of quotes, approvals, and client requests
Billing & Administrative Support

  • Support the billing department with invoice preparation, data verification, and filing
  • Assist with payment tracking, documentation, and client correspondence as needed
  • Maintain accurate and organized administrative and financial records
General Administrative Duties

  • Answer phones and respond to emails professionally
  • Schedule appointments and coordinate internal communications
  • Assist with special projects and operational tasks as needed
  • Ensure confidentiality and accuracy in all documentation
Qualifications

  • Fluent in English (written and verbal) – required

  • High school diploma or equivalent; Associate’s degree a plus
  • 2+ years of experience in an administrative or office support role
  • Strong organizational skills and attention to detail
  • Ability to multitask and support multiple departments
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Comfortable learning internal systems and processes (Magaya experience a plus)
  • Strong professionalism, reliability, and work ethic
  • Experience in logistics, warehousing, or service-based environments is a plus
Benefits

  • Paid time off and company holidays
  • Opportunities for growth and skill development
  • Supportive, team-oriented work environment