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Filing Assistant Jobs in Florida (NOW HIRING)

The Christ School

Accounting Assistant

Orlando, FL

$18.25 - $23.75/hr

Maintain vendor files, W-9s, and payment records as well as prepare 1099 filing * Assist with monitoring spending against budgets Accounts Receivable & Tuition Support * Oversee the Accounts ...

UNIVERSAL PARKING & TRNSP LLC

Bookkeeper

Miami, FL · On-site

$21 - $23/hr

Maintain historical financial records through organized filing * Assist tenants and customers via phone and email regarding monthly and daily contracts * Process payments, manage aged accounts, and ...

Youth Crisis Center Inc

Internship (Unpaid)

Jacksonville, FL · On-site

$13.25 - $17.50/hr

Answering phones; data entry; filing * Assist with facilitation of groups or life skill trainings, if needed or requested * Understanding your role and responsibilities, as well as, the rules and ...

Chick-Fil-A

Administrative Assistant

Miramar, FL · On-site

$15 - $18/hr

Update and maintain employee files * Assist in the onboarding process for new hires, process paperwork. * Maintain supplier payments * Get office supplies, order kitchen and store supplies * Perform ...

MARC E DWYER PA

Legal Assistant

Palm Coast, FL

Organize legal files, assist with trial preparation and efficient case management. The ideal candidate is hardworking, reliable and detail-oriented. Responsibilities * Schedule Appointments and ...

MARC E DWYER PA

Legal Assistant

Palm Coast, FL

Organize legal files, assist with trial preparation and efficient case management. The ideal candidate is hardworking, reliable and detail-oriented. Responsibilities * Schedule Appointments and ...

MARC E DWYER PA

Legal Assistant

Palm Coast, FL · On-site

Organize legal files, assist with trial preparation and efficient case management. The ideal candidate is hardworking, reliable and detail-oriented. Responsibilities * Schedule Appointments and ...

D.R. Horton

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Florida? The most popular types of Filing jobs in Florida are:
What are popular job titles related to Filing Assistant jobs in Florida? For Filing Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Florida look for? The top searched job categories for Filing Assistant jobs in Florida are:
What cities in Florida are hiring for Filing Assistant jobs? Cities in Florida with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Florida as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Operations Assistant

Pride Delivery and Installation

Plant City, FL • On-site

Full-time

Posted 12 days ago

Job description

Position Summary: The Operations Assistant supports the work of the Operations Manager. Handles clerical work, answers phones, files, and handles data entry. Coordinates the delivery process, serves as customer service and driver support for answering questions and solving problems related to deliveries. Assists with various aspects of morning processes and assists with routine vehicle maintenance.

Essential Functions:Office Duties:
  • Opens the office and warehouse in the morning.
  • Handles routine clerical work relative to the overall general office operation.
  • Handles morning duties including prerouting.
  • Handles processes or tasks associated with loadout and compliance initiatives.
  • Maintains GEAR and/or other systems/software as needed or directed.
  • Handles daily and/or routine review of GEAR numbers as directed.
  • Answers phones, handles/routes calls.
  • Responsible for delivery dispatch, including monitoring delivery status and instruction of customer delivery app.
  • Responsible for paperwork filing.
  • Assist with invoice processing as directed.
  • Handles data entry.
  • Assists with general office duties which may include, prescreening applicants, scheduling interviews, followingup with employees on paperwork on behalf of Operations Manager.
  • Assists with distributing, tracking uniforms per uniform requirements.
  • Prepares meeting materials, assists with action items followup.
    • Customer Service Duties:
  • Assists with customer and vendor inquiries, resolves or directs as needed.
  • Assists with customer communication process including but not limited to inbound calls, outbound time frame calls, and delivery scheduling.
  • Monitors local office email and communication and directs or resolves as needed.
    • Delivery Coordination Duties:
  • Monitors unscheduled orders and customer communication.
  • Creates daily work order and delivery paperwork.
  • Completes routing process for multiple accounts using and updating multiple systems with delivery information.
  • Creates reports for warehouse and office for route consolidation.
  • Creates delivery manifest and completes delivery packets for drivers ensuring all paperwork is complete and accurate.
    • Facility Maintenance
  • Assists Operations Manager in monitoring facility maintenance, assists with repair requests, followup, etc.
  • Assists with vehicle maintenance scheduling.
    • Parts Inventory
  • Assists with various aspects of parts inventory program.

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