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Filing Assistant Jobs in Miami, FL (NOW HIRING)

UNIVERSAL PARKING & TRNSP LLC

Bookkeeper

Miami, FL · On-site

$21 - $23/hr

Maintain historical financial records through organized filing * Assist tenants and customers via phone and email regarding monthly and daily contracts * Process payments, manage aged accounts, and ...

Chick-Fil-A

Administrative Assistant

Miramar, FL · On-site

$15 - $18/hr

Update and maintain employee files * Assist in the onboarding process for new hires, process paperwork. * Maintain supplier payments * Get office supplies, order kitchen and store supplies * Perform ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Coconut Grove, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

DR Horton

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

5th HQ

Bilingual Manufacturing Assistant

Miramar, FL · On-site

$17/hr

Ensure that all paperwork is properly completed, organized, and filed. * Assist with special projects and process improvements as needed. Qualifications: * 1+ years of experience in an administrative ...

CP Group

Assistant Property Manager

Fort Lauderdale, FL

$17.75 - $24.25/hr

... files * Assist with forecasting of income and expenses to ensure adequate cash flow and reserves * Ability to review and comprehend operating expense reconciliations Lease Administration * Assist ...

CP Group

Assistant Property Manager

Fort Lauderdale, FL · On-site

$17.75 - $24.25/hr

... files * Assist with forecasting of income and expenses to ensure adequate cash flow and reserves * Ability to review and comprehend operating expense reconciliations Lease Administration * Assist ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Miami, FL? The most popular types of Filing jobs in Miami, FL are:
What are popular job titles related to Filing Assistant jobs in Miami, FL? For Filing Assistant jobs in Miami, FL, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Miami, FL look for? The top searched job categories for Filing Assistant jobs in Miami, FL are:
What cities near Miami, FL are hiring for Filing Assistant jobs? Cities near Miami, FL with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Miami, FL as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Administrative Assistant

Funxion Whie Glove Service llc

Miami, FL • On-site

$33K - $40K/yr

Full-time

PTO

Re-posted 21 days ago

Job description

Administrative Assistant (Operations Support)

About Us

Funxion White Glove Service provides high-end receiving, storage, and white-glove delivery services for residential and corporate clients. Our operations rely on accuracy, communication, and teamwork. We are seeking a dependable and highly organized Administrative Assistant to support our receiving department, office manager, and billing team.
Position Overview

The Administrative Assistant will provide day-to-day administrative support across multiple departments, including Receiving, Office Management, and Billing. This role is essential to keeping operations running smoothly by assisting with documentation, quotes, communication, and general office coordination. The ideal candidate is proactive, detail-oriented, and communicates clearly and professionally in English.
Key Responsibilities

Receiving Department Support

  • Assist with receiving documentation, data entry, and recordkeeping
  • Coordinate paperwork related to inbound shipments and inventory
  • Communicate with internal teams regarding receiving status and updates
Office & Quoting Support

  • Assist the Office Manager with preparing and organizing customer quotes
  • Enter pricing, services, and client information accurately
  • Maintain organized records of quotes, approvals, and client requests
Billing & Administrative Support

  • Support the billing department with invoice preparation, data verification, and filing
  • Assist with payment tracking, documentation, and client correspondence as needed
  • Maintain accurate and organized administrative and financial records
General Administrative Duties

  • Answer phones and respond to emails professionally
  • Schedule appointments and coordinate internal communications
  • Assist with special projects and operational tasks as needed
  • Ensure confidentiality and accuracy in all documentation
Qualifications

  • Fluent in English (written and verbal) – required

  • High school diploma or equivalent; Associate’s degree a plus
  • 2+ years of experience in an administrative or office support role
  • Strong organizational skills and attention to detail
  • Ability to multitask and support multiple departments
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Comfortable learning internal systems and processes (Magaya experience a plus)
  • Strong professionalism, reliability, and work ethic
  • Experience in logistics, warehousing, or service-based environments is a plus
Benefits

  • Paid time off and company holidays
  • Opportunities for growth and skill development
  • Supportive, team-oriented work environment