1

Filing Assistant Jobs in Miami, FL (NOW HIRING)

Job File Coordinator

Miami, FL · On-site

$23 - $25/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. Responsibilities: * Monitor job file status and job file audit status * Maintain job file WIPs * Monitor ...

Be Seen First

Legal Assistant

Pompano Beach, FL · On-site

$21 - $25/hr

Legal Assistant Department: Foreclosure Reports to: Foreclosure Manager/Supervisor Location ... Maintain and update case files within the firm's case management system * Ensure all case ...

File Clerk - Per Diem

Miami, FL · On-site

$15.75 - $19/hr

To assist with filing, archiving and other administrative duties as needed Main Tasks and Responsibilities: * To file and archiving the study documents of clinical trials. * To comply & adhere to GCP ...

File Clerk - Per Diem

Miami, FL · On-site

$15.75 - $19/hr

To assist with filing, archiving and other administrative duties as needed Main Tasks and Responsibilities: * To file and archiving the study documents of clinical trials. * To comply & adhere to GCP ...

Be Seen First

Administrative Assistant

Miami, FL · On-site

$20K - $27K/yr

You will support our staff with clerical duties, including making copies, and organizing files ... Administrative Assistant Duties and Responsibilities · Support office staff and executives with ...

Be Seen First

Administrative Assistant

Miami, FL · On-site

$20K - $27K/yr

You will support our staff with clerical duties, including making copies, and organizing files ... Administrative Assistant Duties and Responsibilities · Support office staff and executives with ...

Responsibilities: • Initiate and manage the opening of legal files • Complete, scan, and ... • Assist paralegals with various tasks as required • Perform additional duties as assigned ...

Be Seen First

Title Assistant

Miami, FL · On-site

$16 - $18/hr

Organize and maintain physical and electronic filing systems. * Assist Closer with processing files from contract through funding. * Support team members with administrative tasks as needed.

Be Seen First

Currently, we have Legal Assistant/Paralegal positions available in Fort Lauderdale and the ... Organize and maintain case files. * Prepare motions, notice of hearings, and draft pleadings.

Showing results 21-40

Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Miami, FL?

The most popular types of Filing jobs in Miami, FL are:

What are popular job titles related to Filing Assistant jobs in Miami, FL?

For Filing Assistant jobs in Miami, FL, the most frequently searched job titles are:

What cities near Miami, FL are hiring for Filing Assistant jobs?

Cities near Miami, FL with the most Filing Assistant job openings:

Infographic showing various Filing Assistant job openings in Miami, FL as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Job File Coordinator

SERVPRO of Miami Beach

Miami, FL • On-site

$23 - $25/hr

Full-time

PTO

Re-posted 22 days ago


Job description

Benefits:
  • Bonus based on performance
  • Competitive salary
  • Free uniforms
  • Opportunity for advancement
  • Paid time off
  • Training & development

JOB FILE COORDINATOR (JFC)
Do you love helping people through difficult situations?
Then you may be our perfect hero!  Competitive pay rate, with opportunity to learn and grow.
 
Job Description: 
Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Responsibilities:
  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create a preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out
Qualifications:
  • 2+ year(s) of administrative or office-related experience and business experience
  • English/Spanish (Please only apply if you read, speak and write fluently on both languages).
  • Experience in the commercial cleaning and restoration or insurance/service industry is desired
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office 365 (i.e. Outlook, Word, Excel), Adobe Acrobat (pdf) & mobile applications. 
  • Ability to learn new softwares, including Dash, Xactimate, DocuSketch, CompanyCam and proprietary software
  • Minimum of HSD/GED, Associates/bachelor’s degree preferred
  • Ability to complete a background check subject to applicable law
  • Ability to commute within Miami Beach, North West Miami, Kendall, Homestead.
 
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.
Property Recovery Group, Inc. dba SERVPRO Team Hrbek-Iglesias
SERVPRO of Miami Beach
SERVPRO of Pinecrest & East Kendall
SERPVRO of Florida Keys
SERVPRO of Leisure City/Naranja
SERVPRO of Homestead