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Filing Assistant Jobs in Florida (NOW HIRING)

CCMSI

Claim Assistant

Maitland, FL

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

CP Group

Assistant Property Manager

Fort Lauderdale, FL · On-site

$17.75 - $24.25/hr

... files * Assist with forecasting of income and expenses to ensure adequate cash flow and reserves * Ability to review and comprehend operating expense reconciliations Lease Administration * Assist ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

Campus Advantage

Community Assistant

Gainesville, FL · On-site

$15/hr

Community Assistant Location: Gainesville, FL Community: Crossings at Santa Fe Job Status ... Maintain lease files per policy and procedure. * Accurately record traffic from all sources daily.

Bomnin Automotive Group

Body Shop Admin Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Prepare and maintain accurate records, reports, and documentation related to body shop activities, including repair orders, invoices, and customer files. * Assist in preparing estimates for body ...

Bomnin Automotive Group

Body Shop Admin Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

Prepare and maintain accurate records, reports, and documentation related to body shop activities, including repair orders, invoices, and customer files. Assist in preparing estimates for body ...

Caliber Living

Community Assistant

Gainesville, FL

$15/hr

Community Assistant Location: Gainesville, FL Community: Crossings at Santa Fe Job Status ... Maintain lease files per policy and procedure. * Accurately record traffic from all sources daily.

CNA

Executive Assistant

Pensacola, FL · On-site

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Cna

Executive Assistant

Lake Mary, FL · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Home - TWS

Senior Accountant

Boca Raton, FL · On-site

$70K - $88K/yr

... filings Assist with timely filing of premium tax returns Assist with external audits, including gathering and preparing required documentation Ability to effectively collaborate and communicate well ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Florida? The most popular types of Filing jobs in Florida are:
What are popular job titles related to Filing Assistant jobs in Florida? For Filing Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Florida look for? The top searched job categories for Filing Assistant jobs in Florida are:
What cities in Florida are hiring for Filing Assistant jobs? Cities in Florida with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Florida as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Claim Assistant

Claim Assistant

CCMSI

Maitland, FL

$18 - $19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Position Title: Claim Assistant

Location: Maitland, FL (in-office reporting M-F)

Schedule: 8:00 am-4:30 pm ET

Salary Range: $18-$19/hr

Build Your Career With Purpose at CCMSI

At CCMSI, we partner with global clients to solve their most complex risk management challenges, delivering measurable results through advanced technology, collaborative problem-solving, and an unwavering commitment to their success.

We don’t just process claims—we support people. As the largest privately-owned Third Party Administrator (TPA), CCMSI delivers customized claim solutions that help our clients protect their employees, assets, and reputations. We are a certified Great Place to Work®, and our employee-owners are empowered to grow, collaborate, and make meaningful contributions every day.

Job Summary

We are seeking a Claim Assistant to support our claims team in a fastpaced, highvolume office environment. In this role, you will provide essential clerical and organizational support to Claims Adjusters as they review and manage claims. This position plays a key part in keeping claim files accurate, organized, and moving efficiently through the review process.

The ideal candidate is detailoriented, dependable, and comfortable handling a steady workflow of administrative tasks such as document processing, data entry, file maintenance, and communication support. This is an excellent opportunity for someone interested in the insurance or claims field who thrives in a collaborative, teamfocused environment.


When we hire support team members, we look for organized, dependable professionals who thrive in fastpaced environments and take ownership of every detail. In this role, your accuracy and efficiency will directly support a busy team of adjusters and our client service commitments.
 
What You’ll Do
  • Activate new claims and ensure files are set up accurately in the claim system.
  • Schedule appointments and coordinate with medical providers.
  • Process, code, and route incoming medical bills.
  • Scan, attach, and organize electronic documents within claim files.
  • Assist adjusters with diary management and document queues.
  • Provide general clerical support to maintain workflow efficiency for a highvolume team.

What You Bring

Required
  • Strong organizational skills and the ability to manage tasks in a fastpaced office environment.
  • Comfort handling highvolume clerical work with accuracy and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to operate general office equipment and multitask across systems.
  • Reliability, initiative, and the ability to work with minimal direct supervision.
  • Commitment to confidentiality and professionalism.
  • Strong teamwork and customer service mindset.
  • Reliable, predictable attendance during business hours.
  • Proficiency with Microsoft Office (Word, Excel, Outlook).
Helpful (Not Required)
  • Bilingual in English and Spanish.

    — highly valued for communicating with claimants, employers, or vendors, but not required.

  • Experience supporting a highvolume claims desk.
  • Knowledge of medical terminology.
  • Associate degree or two years of related business/office experience.

Why You’ll Love Working Here

  • 4 weeks (Paid time off that accrues throughout the year in accordance with company policy) + 10 paid holidays in your first year
  • Comprehensive benefits: Medical, Dental, Vision, Life, and Disability Insurance
  • Retirement plans: 401(k) and Employee Stock Ownership Plan (ESOP)
  • Career growth: Internal training and advancement opportunities
  • Culture: A supportive, team-based work environment

How We Measure Success

At CCMSI, great Claim Assistants stand out through accuracy, responsiveness, and strong operational support. We measure success by:

  • Quality file support – precise claim setup, clean documentation, and reliable coordination
  • Workflow dependability – timely processing of tasks, diary items, and document queues
  • Accuracy & attention to detail – correct coding, proper routing, and consistent data integrity
  • Team collaboration – proactive communication and effective support for a busy claims team
  • Professional ownership – taking initiative, following through, and solving problems with care
  • Cultural alignment – understanding that every task supports real people and real outcomes

This is where we shine, and we hire Claim Assistants who want to shine with us.

Compensation & Compliance

The posted salary reflects CCMSI’s good-faith estimate in accordance with applicable pay transparency laws. Actual compensation will be based on qualifications, experience, geographic location, and internal equity. This role may also qualify for bonuses or additional forms of pay.

CCMSI offers comprehensive benefits including medical, dental, vision, life, and disability insurance. Paid time off accrues throughout the year in accordance with company policy, with paid holidays and eligibility for retirement programs in accordance with plan documents.

Visa Sponsorship: CCMSI does not provide visa sponsorship for this position.
ADA Accommodations: CCMSI is committed to providing reasonable accommodations throughout the application and hiring process.
Equal Opportunity Employer: CCMSI complies with all applicable employment laws, including pay transparency and fair chance hiring regulations.

Background checks, if required for the role, are conducted only after a conditional offer and in accordance with applicable fair chance hiring laws.

Our Core Values

At CCMSI, we believe in doing what’s right—for our clients, our coworkers, and ourselves. We look for team members who:

  • Lead with transparency We build trust by being open and listening intently in every interaction.
  • Perform with integrity We choose the right path, even when it is hard.
  • Chase excellence We set the bar high and measure our success. What gets measured gets done.
  • Own the outcome Every employee is an owner, treating every claim, every decision, and every result as our own.
  • Win together Our greatest victories come when our clients succeed. 

We don’t just work together—we grow together. If that sounds like your kind of workplace, we’d love to meet you.

#EmployeeOwned #GreatPlaceToWorkCertified #CCMSICareers #IND456 #LI-InOffice #OfficeLife #Maitland #GreaterOrlando #Florida

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