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Filing Assistant Jobs in Florida (NOW HIRING)

D.R. Horton

Escrow Assistant

Pompano Beach, FL · On-site

$18.75 - $24/hr

Escrow Assistant D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Coconut Creek, FL

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Coconut Creek, FL

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Avantgarde

Executive Assistant

Miami, FL · On-site

Organize and maintain digital and physical files * Assist with document management, scanning, and filing * Support attorneys and leadership with administrative tasks * Help ensure documents ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

Organize and maintain digital and physical files * Assist with document management, scanning, and filing * Support attorneys and leadership with administrative tasks * Help ensure documents ...

New

Miami Family Law

Executive Assistant

Miami, FL · On-site

Organize and maintain digital and physical files * Assist with document management, scanning, and filing * Support attorneys and leadership with administrative tasks * Help ensure documents ...

New

Miami Family Law

Executive Assistant

Miami, FL · On-site

Organize and maintain digital and physical files * Assist with document management, scanning, and filing * Support attorneys and leadership with administrative tasks * Help ensure documents ...

New

5th HQ

Bilingual Manufacturing Assistant

Miramar, FL

$17/hr

Ensure that all paperwork is properly completed, organized, and filed. * Assist with special projects and process improvements as needed. Qualifications: * 1+ years of experience in an administrative ...

CP Group

Assistant Property Manager

Fort Lauderdale, FL · On-site

$17.75 - $24.25/hr

... files * Assist with forecasting of income and expenses to ensure adequate cash flow and reserves * Ability to review and comprehend operating expense reconciliations Lease Administration * Assist ...

5th HQ

Bilingual Manufacturing Assistant

Miramar, FL

$17/hr

Ensure that all paperwork is properly completed, organized, and filed. * Assist with special projects and process improvements as needed. Qualifications: * 1+ years of experience in an administrative ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

Access Management

Administrative Assistant

Tampa, FL

$20 - $21/hr

Maintain all necessary files in an organized manner. * Assist with setting up new homeowner packages as needed. * Update Vantaca websites as needed. * Assist manager as needed. * Understand ...

Access Management

Administrative Assistant

Tampa, FL · On-site

$20 - $21/hr

Maintain all necessary files in an organized manner. * Assist with setting up new homeowner packages as needed. * Update Vantaca websites as needed. * Assist manager as needed. * Understand ...

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Filing Assistant information

What are the key skills and qualifications needed to thrive as a Filing Assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

How to become a filing clerk?

To become a filing clerk, candidates typically need a high school diploma or equivalent. Relevant skills include organization, attention to detail, and familiarity with office equipment or filing systems; some positions may require basic computer skills. On-the-job training is common, and experience in administrative or clerical work can be beneficial.

What are Filing Assistants?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are some common challenges Filing Assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic documents within an office or records management system. They ensure files are accurately labeled, stored securely, and easily accessible, often using filing cabinets or digital management tools. Attention to detail and knowledge of record-keeping procedures are essential for this role.

Is a file clerk a stressful job?

A filing assistant or file clerk role generally involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but typically is not highly stressful. The job environment is usually quiet and routine, though workload fluctuations or tight deadlines can contribute to stress levels for some workers.

What does a filing clerk do?

A filing clerk is responsible for organizing, maintaining, and retrieving physical or electronic documents and records within an office or organization. They ensure files are properly labeled, stored securely, and easily accessible, often using filing cabinets or digital management systems. Attention to detail and knowledge of record-keeping procedures are important for this role.
What are the most commonly searched types of Filing jobs in Florida? The most popular types of Filing jobs in Florida are:
What are popular job titles related to Filing Assistant jobs in Florida? For Filing Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Filing Assistant jobs in Florida look for? The top searched job categories for Filing Assistant jobs in Florida are:
What cities in Florida are hiring for Filing Assistant jobs? Cities in Florida with the most Filing Assistant job openings:
Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Florida as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Escrow Assistant

Escrow Assistant

D.R. Horton

Pompano Beach, FL • On-site

$18.75 - $24/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

D.R. Horton rating

7.4

Company rating: 7.4 out of 10

Based on 34 frontline employees who took The Breakroom Quiz

34th of 79 rated construction

Job description

Escrow Assistant

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries.

D.R. Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow Branch. The right candidate will be responsible for the timely preparation of all escrow files and ordering all information necessary for the closing of escrow transactions.

Essential Duties and Responsibilities
  • Ability to perform all tasks of the Escrow Receptionist
  • Prepare and send opening letters and "thank you" acknowledgements to all parties
  • Order title commitments and distribute to all parties
  • Order and update payoff/assumption statements as requested
  • Prepare receipts for all funds received from Customers and/or lenders
  • Order wire transfers and provide wiring instruction
  • Clear title requirements
  • Prepare loan packages for return to lender
  • Prepare simple cash and seller carryback pre-audits
  • Assist branch manager with administrative tasks as requested
  • Open refinance orders
  • Receive builder report, order survey, contact the lender, obtain hazard insurance, enter basic order information on automated system, obtain HOA information, schedule and coordinate times for closings
  • Prepare copies for disbursement and closing transmittals
  • Assist Closer/Escrow Officer with final policy disbursement, as directed
  • Monitor termite inspection requests and other required inspection information
  • On a limited basis, answer Customers' questions and/or telephone calls concerning the administrative process of the parties' transactions; and answer real estate agents' questions and/or telephone calls concerning the status of their pending files
  • Cancel files according to office procedure

In addition to the above duties, the escrow assistant may have post closing job responsibilities:

  • Assist with pre-closing files: Assure that all information is accurate and matches the original Purchase Contract, e.g. zip codes, property address, spelling of names, marital status of buyers, reading Surveys for encroachments, if any, etc.
  • Prepare and ship closing packages: Assure that each package is complete and properly signed by all parties.
  • Prepare documents for recording in different Counties: Assure that documents sent for recording fulfill not only the Recording Regulations, but also the Lenders'.
  • Prepare both Loan and Owners' Policies and mail them out
  • Prepare endorsements to Policy, when applicable.
  • Responsible for whereabouts of closing files
  • Assist Branch Manager with administrative tasks. Keep checkbook for Fee account and maintain control of the mailing stamps machine.
  • Customer Service - Take calls from lenders, buyers, attorneys, realtors, insurance companies and others are handled on a daily basis.
Qualifications

Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: Medical, Dental and Vision 401(K) Employee Stock Purchase Plan Flex Spending Accounts Life & Disability Insurance Vacation, Sick, Personal Time and Company Holidays Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo

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