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Filing Coordinator Jobs in Michigan (NOW HIRING)

SERVPRO

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

SERVPRO ® of NE Grand Rapids Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this ...

IICRC

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

SERVPRO ® of NE Grand Rapids Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this ...

HMSHost

HR Coordinator

Wyoming, MI · On-site

$18.14 - $22.17/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Avolta

HR Coordinator

Grand Rapids, MI · On-site

$18.14 - $20.15/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Starbucks

HR Coordinator

Grand Rapids, MI · On-site

$19.50 - $25.50/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Dufry

HR Coordinator

Grand Rapids, MI · On-site

$18.14 - $20.15/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Dufry

HR Coordinator

Grand Rapids, MI · On-site

$18.14 - $20.15/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Dufry

HR Coordinator

Grand Rapids, MI

$18.14 - $20.15/hr

Compiles, files, and safeguards employment, benefit, pay change, informational and other ... Coordinates and assists with the new hire process, including assisting and ensuring new hires ...

Epitec

Project Coordinator II

Jackson, MI · On-site

W2 Contract (No C2C) Summary The Project Coordinator will support the development and management of utility regulatory filings by coordinating day-to-day case activities, maintaining compliant ...

Allegan County

Elections Coordinator

Allegan, MI · On-site

Summary: Coordinates and manages election activities and election reporting within the county ... Accepts candidate filings for State Office, County Office, and School Board and reviews for ...

Allegan County

Elections Coordinator

Allegan, MI · On-site

$28.54/hr

Summary: Coordinates and manages election activities and election reporting within the county ... Accepts candidate filings for State Office, County Office, and School Board and reviews for ...

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Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Michigan? The most popular types of Filing jobs in Michigan are:
What cities in Michigan are hiring for Filing Coordinator jobs? Cities in Michigan with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Job File Coordinator

SERVPRO

Comstock Park, MI • On-site

$16 - $19/hr

Other

Medical, Dental, Vision, Retirement

Re-posted 13 days ago

Job description

SERVPRO® of NE Grand Rapids Job File Coordinator

Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage "Like it never even happened"! We're seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow. Primary Responsibilities

  • Monitor job file status
  • Monitor job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create preliminary estimate
  • Daily job file coordination
  • Perform job file backup
  • Maintain internal and external communications
  • Prepare job file reports
  • Complete and review job file documentation for final upload and the audit process
  • Complete job file audit process
  • Perform job close-out
  • Assist other departments, as needed

Position Requirements

  • 2+ year(s) of administrative or office-related experience
  • Experience with writing estimates, job file processes, and quality assurance a plus
  • Experience in service industry environment a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Polite, confident, and excellent customer service skills, including listening and questioning skills
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Ability to multi-task
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate® and proprietary software
  • Minimum of HSD/GED preferred
  • Ability to successfully complete a background check subject to applicable law

Hours

  • 40 hours/week, flexible to work overtime when required
  • Vary between 7 am. and 7 p.m.

Job Type: Full-time Salary: $16.00 - $19.00 per hour Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Overtime

Supplemental pay types:

  • Bonus opportunities

Education:

  • High school or equivalent (Preferred)

Experience:

  • Xactimate: 1 year (Required)

Compensation: $16.00 - $19.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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