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Filing Manager Jobs in Michigan (NOW HIRING)

Jim Riehl's Friendly Automotive Group

File Clerk

Clinton, MI · On-site

$16.25 - $19.50/hr

... filing systems. * File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork. * Retrieve files upon request for managers, accounting ...

Competitive Wedge

Customer Success Manager

Detroit, MI · On-site

Create project files in various office software systems * Enter project onto Excel project log tracking sheet and electronic file * Manage project budgets (Sr. Project Mgr.) * Manage "WIP" (work in ...

Strategic Staffing Solutions

CAD Drafter

Detroit, MI · Hybrid

$22.25 - $30/hr

Key Responsibilities Drawing File Management & Conversion Utilize approved programming and tools to convert MicroStation (DGN) drawings to AutoCAD (DWG) format Ensure converted drawings comply with ...

Strategic Staffing Solutions

CAD Drafter

Detroit, MI · On-site

$20.50 - $27.75/hr

Drawing File Management & Conversion * Utilize approved programming and tools to convert MicroStation (DGN) drawings to AutoCAD (DWG) format * Ensure converted drawings comply with CAD standards ...

WedgeHR

Customer Success Manager

Detroit, MI · On-site

... files in various office software systems -Enter project onto Excel project log tracking sheet and electronic file -Manage project budgets (Sr. Project Mgr.) -Manage "WIP" (work in progress) in ...

Zeeland Public Schools

Network Manager

Zeeland, MI

The Network Manager will create .csv, .txt, comma/tab delimited files to import/export student information into district applications. * Manage network/server services and documentation (e.g. active ...

Zeeland Public Schools

Network Manager

Zeeland, MI · On-site

The Network Manager will create .csv, .txt, comma/tab delimited files to import/export student information into district applications. * Manage network/server services and documentation (e.g. active ...

Personnel Management Solutions, Inc.

Be Seen First

Legal Assistant Litigation

Detroit, MI · On-site

$60K - $78K/yr

Retains hard copy working files only until the matter is closed. Ensures emails and other electronic documents are properly filed in the document management system. Converts hard copy files to ...

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Filing Manager information

What does a filing manager do?

A Filing Manager oversees the organization, storage, and retrieval of documents within an office or organization. They are responsible for maintaining an efficient filing system, ensuring documents are accurately labeled, stored, and easily accessible. Filing Managers may supervise a team of clerks, implement document management systems, and ensure compliance with data security and retention policies. Their work is essential for keeping records orderly and supporting the smooth operation of office functions.

What is the difference between Filing Manager vs Records Coordinator?

AspectFiling ManagerRecords Coordinator
CredentialsHigh school diploma or equivalent; experience in filing systemsHigh school diploma; often additional certification in records management
Work EnvironmentOffice settings, managing physical and digital filing systemsOffice or administrative settings, handling record organization and retrieval
Employer & IndustryBusinesses, healthcare, legal, government agenciesCorporate offices, healthcare facilities, legal firms
Search & Comparison IntentUnderstanding roles in document managementClarifying responsibilities in records organization

The Filing Manager primarily oversees the organization and maintenance of physical and digital filing systems within organizations, ensuring efficient document retrieval. Records Coordinators focus on managing and organizing records, often with a broader scope including compliance and data accuracy. Both roles are vital in document management but differ slightly in scope and responsibilities.

What are the key skills and qualifications needed to thrive as a filing manager, and why are they important?

To thrive as a Filing Manager, you need strong organizational skills, attention to detail, and experience with records management, often supported by a background in office administration. Familiarity with document management systems (DMS), digital archiving tools, and occasionally certifications like Certified Records Manager (CRM) are typically required. Excellent time management, communication, and problem-solving abilities help you efficiently oversee filing systems and coordinate with staff. These skills are crucial for maintaining accurate records, ensuring compliance, and supporting smooth operations within an organization.

What are some common challenges faced by a filing manager, and how can they be effectively addressed?

Filing Managers often encounter challenges such as maintaining accuracy in large volumes of documents, ensuring proper classification, and keeping up with both physical and digital filing systems. Staying organized and implementing clear, consistent filing protocols can help address these issues. Utilizing document management software and regularly training team members on best practices are effective strategies to prevent misfiling and maintain compliance with data retention policies. Open communication with other departments also helps Filing Managers anticipate and manage surges in document flow.
What are the most commonly searched types of Filing jobs in Michigan? The most popular types of Filing jobs in Michigan are:
What cities in Michigan are hiring for Filing Manager jobs? Cities in Michigan with the most Filing Manager job openings:
Filing Manager jobs near you

File Clerk

Jim Riehl's Friendly Automotive Group

Clinton, MI • On-site

$16.25 - $19.50/hr

Other

Re-posted 4 days ago

Job description

File Clerk

The File Clerk is responsible for organizing, maintaining, and retrieving dealership records in both paper and electronic formats. This position ensures customer, vehicle, financial, and legal documents are accurately filed and readily accessible while maintaining confidentiality and compliance with dealership policies and manufacturer requirements.

Essential Duties and Responsibilities

  • Organize and maintain physical and electronic filing systems.
  • File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork.
  • Retrieve files upon request for managers, accounting staff, finance personnel, and auditors.
  • Scan paper documents into the dealership management system (DMS).
  • Purge outdated records according to legal retention schedules. Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform general clerical duties including copying, faxing, scanning, and data entry. Verify documents are complete before filing.

Required Qualifications

  • High school diploma or GED required.
  • Previous clerical, administrative, or filing experience preferred.
  • Automotive dealership experience is a plus.
  • Basic computer skills including Microsoft Office.
  • Ability to learn dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.).
  • Strong organizational and time-management skills.
  • Excellent attention to detail.
  • Ability to prioritize multiple tasks.
  • Professional communication skills.
  • Ability to work independently and as part of a team.

Knowledge, Skills, and Abilities

  • Strong organizational skills.
  • Accuracy and attention to detail.
  • Confidential handling of sensitive information.
  • Basic data entry proficiency.
  • Ability to work under deadlines.
  • Problem-solving abilities.
  • Dependability and punctuality.
  • Customer service orientation.
  • Ability to maintain orderly records in a fast-paced environment.

Performance Expectations

  • Maintain an accurate filing system with minimal errors.
  • Retrieve requested documents promptly.
  • Ensure files are complete and properly organized.
  • Support dealership compliance with document retention policies.
  • Maintain confidentiality and professionalism.
  • Contribute to efficient dealership operations through dependable administrative support.

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