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Filing Coordinator Jobs in Michigan (NOW HIRING)

MacAllister Machinery

Coordinator - Service

Utica, MI · On-site

$18 - $22.75/hr

The Administrative Assistant files, answers phones, and performs other clerical duties as required ... Coordinates all daily work ensuring that it is forwarded to the appropriate area (i.e. problem jobs ...

MacAllister Rentals

Coordinator - Service

Shelby, MI · On-site

$17.50 - $22/hr

The Administrative Assistant files, answers phones, and performs other clerical duties as required ... Coordinates all daily work ensuring that it is forwarded to the appropriate area (i.e. problem jobs ...

MacAllister Machinery

Coordinator - Service

Utica, MI · On-site

$18 - $22.75/hr

The Administrative Assistant files, answers phones, and performs other clerical duties as required ... Coordinates all daily work ensuring that it is forwarded to the appropriate area (i.e. problem jobs ...

Xylem

Office Coordinator

Holland, MI · On-site

$22/hr

The Office Coordinator serves as the first point of contact for the facility while providing ... Maintain organized filing systems (physical and digital), including records such as packing slips ...

Sun RV Resorts

Office Coordinator

Ludington, MI · On-site

$16 - $21.25/hr

Maintains records and files in accordance with the Operations Manual. (Essential) * Performs ... Assists with planning and coordinating resident relations events and activities within the ...

Sun, Inc.

Office Coordinator

Ludington, MI · On-site

$16 - $21.25/hr

Maintains records and files in accordance with the Operations Manual. (Essential) * Performs ... Assists with planning and coordinating resident relations events and activities within the ...

Extreme Loans

Mortgage Loan Processor

Southfield, MI

$40K - $80K/yr

Act as the central hub for every loan file, coordinating effectively with borrowers, loan officers, and underwriters. * Documentation & Verification: Proactively collect, review, and organize all ...

Refloor

Service Coordinator

Troy, MI · On-site

$18.50 - $23.50/hr

Service Coordinator Refloor is America's fastest-growing flooring company, and we owe our success ... Verify and maintain accurate job information, records, and supporting files * Coordinate and ...

MacAllister Machinery

Coordinator - Service

Utica, MI · On-site

The Administrative Assistant files, answers phones, and performs other clerical duties as required ... Coordinates all daily work ensuring that it is forwarded to the appropriate area (i.e. problem jobs ...

Bodman PLC

Office Services Coordinator

Grand Rapids, MI · On-site

As the Office Services Coordinator you will perform a variety of day-to-day office and clerical ... File and organize records, invoices, and other important documentation. * Assist with secretarial ...

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Showing results 21-40

All JobsFiling JobsFiling Coordinator JobsFiling Coordinator Jobs in Michigan

Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Michigan? The most popular types of Filing jobs in Michigan are:
What cities in Michigan are hiring for Filing Coordinator jobs? Cities in Michigan with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Recruiting Coordinator

Great Lakes Wine and Spirits

Highland Park, MI • On-site

$19 - $22/hr

Full-time

Posted 14 days ago

Job description

Job Summary
The Recruiting Coordinator provides administrative and operational support for all aspects of the recruitment and hiring process. This position serves as a key point of contact for candidates, hiring managers, and recruiters while ensuring a positive candidate experience. The Recruiting Coordinator manages recruiting workflows, interview scheduling, applicant tracking system administration, pre-employment activities, onboarding coordination, and recruitment reporting to support the organization's talent acquisition objectives.
Essential Duties and Responsibilities
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Recruiting Support
  • Support full-cycle recruiting activities for hourly, salaried, and leadership positions.
  • Manage job postings across internal and external job boards.
  • Coordinate interview scheduling between candidates and hiring managers.
  • Maintain communication with candidates throughout the hiring process.
  • Facilitate candidate travel arrangements and interview logistics when necessary.
  • Track recruitment metrics and prepare regular recruiting reports.

Applicant Tracking System Administration
  • Maintain accurate candidate records within the Applicant Tracking System (ATS).
  • Monitor candidate workflow progression and ensure timely movement through hiring stages.
  • Generate reports regarding applicant flow, open positions, time-to-fill, source effectiveness, and hiring activity.
  • Audit recruiting records to ensure compliance with company policies and employment regulations.

Recruitment Events and Employer Branding
  • Coordinate participation in job fairs, hiring events, community outreach programs, and workforce development initiatives.
  • Assist with recruitment, marketing efforts, and social media recruiting campaigns.
  • Represent the organization professionally at recruiting events and community partnerships.
  • Support the development of recruitment materials and employment branding initiatives.

Administrative Support
  • Maintain recruiting files and ensure proper document retention.
  • Respond to candidate and hiring manager inquiries.
  • Support HR projects and initiatives as assigned.
  • Maintain strict confidentiality of applicant and employee information.
  • Run monthly driving records for current employees as they expire

QUALIFICATIONS
Strong verbal and written communication skills.
    • Excellent organizational and project coordination abilities.
    • Ability to prioritize multiple tasks in a fast-paced environment.
    • Proficiency with Microsoft Office Suite including Outlook, Excel, Word, and Teams.
    • Working knowledge of employment laws and hiring practices.
    • Ability to maintain confidentiality and handle sensitive information.
    • Experience with HRIS and applicant tracking systems preferred.

Education and Experience:
  • Associate degree in Human Resources, Business Administration, or related field; equivalent experience may be considered.
  • Preferred: Minimum of two years of recruiting, human resources, administrative support, or talent acquisition experience.
  • Preferred: Bachelor's degree in human resources, Business Administration, or related field.
  • Preferred: Experience using Applicant Tracking Systems (ATS).
  • Preferred: Experience supporting high-volume recruiting environments.
  • Preferred: SHRM-CP, PHR, or related certification.

Additional Requirements:
  • Resilient attitude toward achieving goals
  • Highly effective communication skills
  • Understanding of HR, employment and benefit laws and regulations
  • Proficient with computers, including Microsoft Office Suite
  • Pass a pre-employment background check
  • Pass a drug test at any time during employment.
  • Adhere to the policies and procedures outlined in the employee policy manual and any applicable contracts, signed agreements, and work rules.
  • Cooperates with all management and staff of GLWAS.
  • Follows all MLCC rules and regulations, as they apply to the position.
  • Use alcohol in a responsible manner when related to business activities.

ADDITIONAL JOB DETAILS
Classification: Hourly/Non-Exempt
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Work Environment:
This position operates in a professional office environment. Regular use of office equipment is required.
Physical Demands:
  • This position requires frequent sitting; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary; extensive use of computer equipment.
  • The employee must occasionally lift office products and supplies, up to 20 pounds.
  • The employee is regularly required to read, write and communicate in English. Specific vision abilities required by this job include close vision and ability to adjust focus.

Expected Hours of Work:
This is a full-time position. Hours are Monday through Friday, between the hours of 8:30 a.m. through 5 p.m.
Travel:
Travel is not expected, but may occasionally occur.
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Great Lakes Wine & Spirits provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Pursuant to the Americans with Disabilities Act (ADA), Great Lakes Wine & Spirits will not discriminate against any employee, applicant for employment, or student, because of a physical or mental impairment with regard to any position or program for which that person is qualified.

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