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Filing Coordinator Jobs (NOW HIRING)

Servpro

Job File Coordinator

Orlando, FL · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

Servpro

Job File Coordinator

Fort Worth, TX · On-site

Perform general office duties, such as drafting correspondence, filing, and creating reports. Primary Roles and Responsibilities * Job File Coordination * Monitor job file status * Monitor job file ...

SERVPRO of Buckeye

Job File Coordinator

Buckeye, AZ · On-site

$18/hr

Vision insurance SERVPRO ® of Buckeye is hiring a Job File Coordinator To learn more and apply ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

SERVPRO of Decatur

Job File Coordinator

Mcdonough, GA · On-site

The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self ...

Family Tree Farms

Trouble File Coordinator

Reedley, CA · On-site

Family Tree Farms is seeking a detail-oriented Trouble File Coordinator to support the management and resolution of product claims, quality issues, and operational discrepancies. This position will ...

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Filing Coordinator information

Is a file clerk a stressful job?

A filing coordinator, similar to a file clerk, typically performs repetitive tasks such as organizing and maintaining files, which can be low-stress for some but may become stressful during high workload periods or tight deadlines. The job environment and workload influence stress levels, and attention to detail is important to prevent errors. Overall, it is generally considered a low to moderate stress position.

What does a job file coordinator do?

A filing coordinator manages and organizes physical or digital files within an organization, ensuring documents are properly labeled, stored, and easily retrievable. They often use document management systems and follow established filing procedures to maintain accurate records and support efficient office operations.

What is the highest paying clerk job?

The highest paying clerk jobs are often in specialized fields such as legal or medical clerks, with legal clerks earning higher salaries due to the complexity of their work and required knowledge of legal procedures. Senior or supervisory clerks with extensive experience and certifications can also command higher wages. Salary levels vary based on industry, location, and experience, but advanced roles tend to pay more than entry-level clerking positions.

What are the key skills and qualifications needed to thrive as a Filing Coordinator, and why are they important?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

Is a coordinator a high position?

A Filing Coordinator is typically an entry- to mid-level role responsible for organizing and maintaining files and records. It is generally not considered a high-level position, but it can serve as a stepping stone to more advanced roles with increased responsibilities. The position often requires organizational skills and attention to detail.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a Filing Coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by Filing Coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
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What are the most commonly searched types of Filing jobs? The most popular types of Filing jobs are:
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Filing Coordinator jobs near you
Job File Coordinator

Job File Coordinator

Servpro

Orlando, FL • On-site

Full-time

Posted 16 days ago

Job description

Summary
Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Primary Roles and Responsibilities
  1. Job File Coordination
  2. Monitor job file status
  3. Monitor job file audit status
  4. Maintain job file WIPs
  5. Monitor and ensure client requirements are followed

  1. Job File Documentation
  2. Review and validate initial field documentation
  3. Create preliminary estimate
  4. Perform daily job file coordination
  5. Perform job file backup

  1. Job File Communication and Reporting
  2. Maintain internal communications
  3. Maintain external communications
  4. Prepare job file reports

  1. Job File Communication and Reporting
  2. Complete and review job file documentation for final upload and the audit process
  3. Complete job file audit process
  4. Perform job close-out

Requirements
Necessary Experience and Skill Set
  • A minimum two years of business experience
  • Working knowledge of current business software technologies
  • Superb customer service, administrative and verbal and written communication skills
  • Experience in the commercial cleaning and restoration or insurance industry is desired
  • Experience in writing estimates and the job file process

Formal Education/Training
  • High school diploma/GED
  • Associates/bachelor's degree preferred

Physical and Work Environment Requirements
This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

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