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Filing Coordinator Jobs in Virginia (NOW HIRING)

SERVPRO

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Job File Coordinator SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

IICRC

Job File Coordinator

Midlothian, VA · On-site

$20 - $24/hr

Job File Coordinator SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job ... Some filing is required which would require the ability to lift files, open filing cabinets, and ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filing IDSs, as well as reporting any IDS filed to the client Skills & Experience: Required:

Cooley

IP US Filing Specialist

Reston, VA

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

Cooley LLP

IP US Filing Specialist

Reston, VA · On-site

$90K - $133K/yr

... coordination with the Patent Prosecution Specialist and Patent Practitioner, addressing any ... filed to the client Skills & Experience: Required: After orientation at Cooley LLP, exhibit ...

ATI Restoration

Project Coordinator

Sterling, VA · On-site

Prepares job files and ensures paperwork is completed accurately. * Maintains and organizes ... year of experience in a coordinator or administrative role • Excellent customer service ...

Gohrt

Accounting Coordinator

Hampton, VA · On-site

$21.90 - $27.37/hr

Maintains files; schedules and makes arrangements for meetings as required; maintains executive ... The Accounting Coordinator must have the ability to establish and maintain effective working ...

Hampton Roads Transit

Accounting Coordinator

Hampton, VA · On-site

$21.90 - $27.37/hr

Maintains files; schedules and makes arrangements for meetings as required; maintains executive ... The Accounting Coordinator must have the ability to establish and maintain effective working ...

Mazzella

Service Coordinator

Virginia Beach, VA · On-site

$17.50 - $22/hr

Description The Service Coordinator is responsible for overseeing and facilitating all processes ... File and retrieve department documents, files, records and reports * Assist with overall ...

tmc

Rehab Coordinator

Herndon, VA · On-site

$13 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

TMC

Rehab Coordinator

Herndon, VA · On-site

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

TMC

Rehab Coordinator

Herndon, VA · On-site

$13 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

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Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Virginia? The most popular types of Filing jobs in Virginia are:
What cities in Virginia are hiring for Filing Coordinator jobs? Cities in Virginia with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Job File Coordinator

SERVPRO

Midlothian, VA • On-site

$20 - $24/hr

Other

Posted 7 days ago

Job description

Job File Coordinator

SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job File Coordinator for our Reconstruction Team! For more than 35 years, SERVPRO of Richmond, Chesterfield, Henrico, and Tri-Cities has been making a difference in our community and we are excited about our expansion in the Chesapeake, Newport News and Arlington area! This locally owned and operated, family-run business started from the ground up to become one of the largest, most stable, and well-respected disaster restoration companies on the East Coast. Though we are ever-growing, we still maintain a close-knit, family environment, and truly pride ourselves on the collective goal of helping people through their fire and water disasters. As deemed one of the Top Workplaces in Richmond and Chesapeake, our SERVPRO team will actively invest in the development and advancement of your career, while you enjoy the gratifying experience of helping people through difficult situations. We invite you to join our team, or rather our Team Bahen family, and feel the accomplishment of directly impacting our community by helping make fire and water damage "Like it never even happened." Our company offers a robust benefit package, continuous education opportunities, and a fantastic team-oriented environment.

The Job File Coordinator, based out of our Midlothian, VA office, will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Key Responsibilities:

  • Responsible for clear and efficient project communication with the customer and project stakeholders
  • Daily project(s) oversight to include monitoring status, audit, and work-in-progress
  • Create preliminary estimate using estimating software
  • Review and validate job site documentation
  • Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
  • Collaborate and assist with other departments, as needed

Position Requirements:

  • High school diploma/GED (preferred)
  • At least 1 year of customer service and/or office-related experience
  • Ability to multitask and to remain detail orientated
  • Must be knowledgeable in relevant computer applications

Skills/Physical Demands/Competencies: This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Compensation: $20.00 - $24.00 per hour

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