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Filing Coordinator Jobs in Virginia (NOW HIRING)

Fairlead Integrated

Office Coordinator

Portsmouth, VA · On-site

$18.72 - $28.08/hr

Additionally, the coordinator handles mail distribution, filing, and provides administrative / logistics support to the President for meeting scheduling, coordination and facilitating travel ...

Benevis

Patient Coordinator

Colonial Heights, VA · On-site

$16.50 - $22.25/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Norfolk, VA · On-site

$14.75 - $19.50/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$15.75 - $21/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$15.75 - $21/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Norfolk, VA · On-site

$16.50 - $22/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

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All JobsFiling JobsFiling Coordinator JobsFiling Coordinator Jobs in Virginia

Filing Coordinator information

What are the key skills and qualifications needed to thrive as a filing coordinator?

To thrive as a Filing Coordinator, you need excellent organizational skills, attention to detail, and familiarity with office administration, often supported by a high school diploma or equivalent. Proficiency with document management systems, Microsoft Office Suite, and sometimes specialized filing software is typically required. Strong communication, time management, and reliability are essential soft skills for excelling in this role. These skills ensure that records are accurately maintained, easily retrievable, and securely managed, supporting efficient office operations.

What is the difference between Filing Coordinator vs Data Entry Clerk?

AspectFiling CoordinatorData Entry Clerk
Primary RoleOrganizes, maintains, and manages physical and electronic filing systemsInputs, updates, and manages data in computer systems
Required SkillsAttention to detail, organizational skills, knowledge of filing systemsTyping speed, accuracy, basic computer skills
Work EnvironmentOffice setting, often in administrative or legal departmentsOffice or data centers, often in administrative roles
Common CertificationsNone required, but organizational or administrative certifications helpfulNone required, basic computer proficiency often assumed

While both roles involve handling information, a Filing Coordinator focuses on organizing and maintaining filing systems, whereas a Data Entry Clerk primarily inputs data into digital systems. The Filing Coordinator's role emphasizes organization and document management, while the Data Entry Clerk emphasizes speed and accuracy in data input. Both positions are essential in administrative environments and often work together to ensure information is properly stored and accessible.

What does a filing coordinator do?

A Filing Coordinator is responsible for organizing, maintaining, and retrieving physical or digital documents within an office or organization. Their duties typically include ensuring that files are accurately labeled, stored securely, and easily accessible to authorized personnel. They may also be tasked with updating filing systems, disposing of outdated records, and supporting staff with document management. Filing Coordinators play a key role in maintaining efficient workflow and compliance with record-keeping policies.

What are some common challenges faced by filing coordinators, and how can they be addressed?

Filing Coordinators often face challenges related to managing large volumes of documents while maintaining accuracy and confidentiality. Staying organized and developing efficient filing systems are essential to prevent misplacement or loss of important records. Additionally, adapting to both physical and digital filing systems, and frequently updating procedures to comply with data privacy regulations, can be demanding. Effective communication with colleagues and attention to detail can help Filing Coordinators overcome these challenges and ensure smooth workflow.
What are the most commonly searched types of Filing jobs in Virginia? The most popular types of Filing jobs in Virginia are:
What cities in Virginia are hiring for Filing Coordinator jobs? Cities in Virginia with the most Filing Coordinator job openings:
Filing Coordinator jobs near you

Wellness Coordinator

Solvere Living Test Site

Jamestown, VA • On-site

Full-time

Posted 4 days ago

Job description

Sign on bonus!
Testing 123
Purpose:

The Wellness Coordinator (Clerk) is the administrative arm of the Wellness department. He/she reports directly to the Wellness Director.

Qualifications Education and Experience:
  • Current State Nurse's Aide registration.
  • Experience and passion in working with seniors.
  • Able to perform tasks which may be physically demanding such as pushing, bending, and lifting up to 60 pounds.
  • Able to maintain positive working relationships with Residents, their families, peers, and other staff members.
  • In good physical and emotional health and free of communicable diseases
Responsibilities Essential Functions:
  • Resident Service Plan: Tracks care plans for current Residents and ensures revisions of care plans occur at prescribed intervals. Reminds clinical team of changes in condition that warrant revisions of care plans and confirms that new plans have been prepared for incoming Residents.
  • Medical Paperwork: Files and tracks all medical test results and pending orders on the Resident Service Plan charts.
  • Medicine: Receives prescriptions from on-duty nurse(s) and submits to pharmacy and arranges to pick up if no delivery service is available. Maintains files on all old prescriptions and pharmacy invoices.
  • Insurance: Verifies all active insurance policies for Resident and places orders for any covered and prescribed medical equipment/supplies.
  • Preventative Maintenance Log: Updates all medical changes to assure Resident Associates are providing the proper care for Residents.
  • Lab Work: Collects and files all physician lab requests and helps to set up appointments.
  • Admissions: Collects and reviews all information and insurance cards for newly admitted Residents, checking with Resident Care Director and nursing staff to assure that allergies, attending physician, and other medical information is correct and well documented.
  • Medication Administration Records: Receives monthly recaps of all resident MARs from the pharmacy and places on the resident charts for licensed nursing review.
  • Durable Medical Equipment: Orders all durable medical equipment ordered by physician. Must verify payment source for equipment before ordering.
  • Supply Ordering: Checks on current supplies on an ongoing basis, making sure that all necessary daily supplies are available to meet Resident needs and places orders for any items that are running out.
  • Scheduling: Works on setting up a schedule for three daily shifts and advising all department Associates of their schedules.
  • Payroll: Checks time punches for all Resident Care Associates for the preceding week and sends report to the Business Operations Manager.
  • Resident Appointments: Schedules all necessary medical appointments for Residents, assuring that appropriate referrals have been provided.
  • Resident Record Copies: Obtains copies of Resident records requested by attending physicians or attorneys.
  • Resident Transportation: Arranges and confirms required transportation for approved Resident appointments.
  • Resident Transfer Sheets and PO: Collects and files all relevant resident information chart. This includes resident transfer sheets, and physician orders.
  • All Referrals for podiatry and audiology: Schedules all referrals from family and clinical for podiatry and audiology services. Coordinates with visiting onsite professionals the residents needing to be seen.

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